SEESAW. (A charitable company limited by guarantee) Company number: Charity number:

Transcription

1 (A charitable company limited by guarantee) Company number: Charity number: Unaudited Accounts for the year ended 30th June 2015 Wenn Townsend Chartered Accountants Oxford

2 Reference and Administrative information Trustees: Dr G Forrest (Chairman) Mrs A Couldrick Mr A Evans FCA (Treasurer)( resigned ) Mrs J Palejowska ACA Ms G Phillips (Secretary) Dr M Relf Ms K Symons Mrs Liz Godfrey Mr Hugh Roderick Canon Adrian Daffern (appointed ) Mrs R Alexander (Treasurer)( appointed ) sub-committee CSG CSG FSG FSG FRSG CSG FSG/FRSG CSG FRSG FRSG FSG Company number: Charity number: Registered Office: Bankers: Reporting accountants: Solicitors: Members of Clinical Sub-Group Members of Financial Sub-Group Members of Fundraising Sub-Group Bush House 2 Merewood Avenue Headington Oxford OX38EF CAF Bank Kings Hill West Malling Kent ME19 4TA Wenn Townsend Chartered Accountants 30 St Giles Oxford OX1 3LE Henmans Freeth 5000 Oxford Business Park South Oxford OX4 2BH CSG FSG FRSG 1

3 Structure, governance and management Registration date - 30th June 1999 as a charity. SEESAW Trustees' Annual Report For the year ended 30th June 2015 Governing Document - Memorandum and Articles of Association, incorporation on 17th June 1999 as a company. Risk management The Trustees have examined the major strategic business operation risks that the charity faces and confirm that systems have been established to minimize the major risks. Financial review The charity received income of 312,265 during the year. See chart below: Cost of generating funds 63,782 Cost of governance was 1,500 Amount spent on charitable purposes was 220,478 There was a surplus of 26,505 INCOMING RESOURCES Charitable Trusts Grants Individual donations Regular donations Employee fundraising Gift aid tax credit Community fundraising Events Corporate Churches Schools Other income Investment income Funeral book Total income 89,000 41,250 48,236 11,639 2,889 11,771 39,517 7,853 14,392 4,682 34,710 1,051 3,313 1, ,265 Reserves policy Seesaw's policy is to maintain funds at a level which ensures that it can continue to provide its service, meet all its obligations to its staff and other stakeholders and carry through its strategic plans. In view of Seesaw's dependence on its own fundraising efforts, the Trustees consider it prudent that a minimum of nine months' expenditure be held in unrestricted funds. Free reserves (unrestricted funds not tied up in fixed assets) at 30th June 2015 totaled 296,468 which represented 12 months' budgeted unrestricted expenditure. 2

4 Trustees' Annual Report (continued) For the year ended 30th June 2015 The Trustees ensure that the reserves are monitored and keep the reserves policy under regular review. Objectives and Activities for the Public Benefit Our charitable objective is the relief of sickness and distress and the advancement of education, in particular, but without limitation, by: the support of children and young people who have suffered or are about to suffer a bereavement. the promotion of study and research and the dissemination of the useful results of any such research in relation to the effects of such loss and into methods of supporting bereaved children and young people and the provision of training and education in relation to those effects and methods. The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit in deciding what activities the charity should undertake. Seesaw's key purpose To provide grief support to bereaved young people in Oxfordshire Our aims To ensure rapid, flexible grief support is available to all bereaved families with children, in Oxfordshire, who are in need. To raise awareness and understanding of the needs of bereaved children through information and training. To allocate our resources as cost-effectively as possible in order to deliver high-quality support to the maximum number of children. Seesaw's approach We employ a small team of expert staff who provide top-quality guidance and support to all families at point of contact, and who work with a small number of families where need is greatest. The clinical staff cover all aspects of the work but specialist areas are: a practitioner who provides support before and after an anticipated death. a practitioner who provides a support service to schools in Oxfordshire. a practitioner who leads the Side by Side group programme We deliver the service effectively, safely and efficiently, keeping paid staff to the minimum. We rigorously recruit, train and select a team of volunteer support workers (VSWs) to provide individual work with children in their own homes. Quality is maintained through regular monthly supervision and training sessions. We offer training to other professionals to enable them to support bereaved children in their care thereby extending the reach of our expertise. This includes a special support service to schools in Oxfordshire. We produce publications and other resources to support our staff and other adults in their work with children. We employ professional fundraisers who can use the most cost-effective approaches to raising the necessary funds at the same time as enhancing the profile and promoting the service of the charity in the community. 3

5 Trustees' Annual Report (continued) For the year ended 30th June 2015 Seesaw's approach (continued) Carefully selected Trustees bring expertise from diverse areas such as business, management, education, psychology, bereavement and child psychiatry. The Trustees are fully committed to the aims of Seesaw and understand the needs of the communities in which we work. Achievements and performance From its inception in 2000, Seesaw has supported 4,333 children and young people 2,437 families. Seesaw has continued to develop this year under the directorship of Helen.Mackinnon, and is highly respected by Oxfordshire's health, social care and education professionals who promote its services to parents of bereaved children has seen a continuing demand for our service by families and also by local professionals seeking advice, consultation and training as local children's services and health services have continued to be reconfigured and reduced. It has been noted that there is an increase in referrals from complex families for whom bereavement is just one of many issues, and this has called for careful management of our involvement and giving ongoing support to professionals in their work with these families. One of the key factors in Seesaw's success is recruiting, training, developing and retaining the expert staff and volunteer support workers (VSWs), necessary to deliver the service, with good succession-planning to ensure continuity. Forty-nine volunteer support workers have been trained and eleven are currently working with young people. We acknowledge with gratitude the dedication and commitment of all our staff and volunteers. During the year we recruited a new schools support practitioner following the retirement of one of our founder members of staff. Mrs Rosemary Alexander is now our Treasurer following the retirement of Mr Alun Evans after many years at Seesaw. Seesaw continues to rely on donations for over 80% of its income. Much of our funding consists of one-off donations from a broad base of local sources. We have had some success in increasing our 3-year grant from Sobell House Hospice Charity to support our pre-bereavement work (now 20,000); our work is supported by the Oxfordshire Clinical Commissioning Group (35,000), but these account for less than 15% of our required income. The Sobell Foundation and OLM are amongst our regular donors and these two trusts provided 35,000 between. them during this financial year. Our overall aim for is to maintain our current service, responding to need without making significant changes to the type of support we offer, or to whom we offer it. We are committed to maintaining a rapid response where necessary, and providing support for children out of school hours. We are monitoring and managing closely the increased demand for liaison and consultation as other support services used by bereaved families are being reduced due to the economic climate. We have been celebrating Seesaw's 15th birthday during 2015 and are continuing to do so in our new financial year. A highlight is Seesaw being Charity of the Year for the Blenheim Palace International Horse Trials in September

6 Trustees' Annual Report (continued) For the year ended 30th June 2015 Achievements and performance (continued) Summary of statistics for including our core grief support work 339 children from 206 families directly supported 225 children from 147 families supported through a visit to parent 38 children from 24 families supported by pre-bereavement practitioner A further 103 children from 126 families were supported by telephone contacts 70 children and parents attended Side by Side activity days and events Schools work: there were 71 school visits and135 telephone consultations. 164 participants were supported by training sessions 237 professionals in health and county council services for pre- and post-bereavement trained and supported Side-by-Side programme We have continued to run our Side-by-Side programme - a series of groups for children, young people and parents, building on Seesaw's experience, best practice elsewhere in the country and based on the feedbacl; from families and pilot groups. It is planned around the group of young people we have at any one time. With the appointment of the new member of staff responsible for schools and groups, a new programme will be designed for following input from a Youth Forum in September. The activities this year included Preparing for Christmas which 11 families attended with 15 children aged children and their families enjoyed trips to the circus and a pantomime thanks to the generosity of local groups. Working with schools Our specialist schools support practitioner provided 135 telephone consultations, visited 69 schools and provided 4 training sessions (for 164 participants) in Oxfordshire schools as part of Seesaw's support service which is provided free to schools. Intensive school support often follows on from Rapid Response Meetings after pupil deaths (see below). Seesaw's contributions to local and national best practice The clinical staff continue to liaise with practitioners from adult bereavement services serving Oxfordshire to share good practice and to ensure a wider awareness and promotion of children's needs and our service. We belong to the Childhood Bereavement Network (CBN), to contribute to new developments, learn from our colleagues nationally and remain at the forefront of good practice. Seesaw's Director is a member of the CBN National Advisory Group and Oxfordshire's Child Death Overview Panel, the Rapid Response Team which sets up support systems after sudden deaths of those under 18, and the Suicide Prevention and Intervention Network. Seesaw also works closely with Cruse Bereavement Care and the Samaritans to ensure good coordination of bereavement support. Fundraising and awareness-raising within Oxfordshire's communities Fundraising across Oxfordshire's communities provides us with many opportunities to share news about how Seesaw continues to flourish, but also to highlight that our core work is completely dependent on voluntary income. Once more, individuals and organisations across Oxfordshire have demonstrated how much they value the service by donations of money or goods to an extraordinary degree and we thank them for all they do for Seesaw. We continue to employ a part-time fundraiser and a freelance fundraiser specialising in grants and trusts. Many Friends of Seesaw help us by volunteering their time to raise funds in aid of Seesaw or to assist at fundraising events and the Trustees are very grateful for their vital contribution. In addition we have recruited and trained 11 Ambassadors to give talks to organisations about Seesaw's work and assist in collecting cheques from our supporters. 5

7 Trustees' Annual Report (continued) For the year ended 30th June 2015 Events Strong links were forged with St Edward's School, Oxford. Seesaw was voted their official Charity of the Year and this culminated in raising funds in excess of 30,000. We held our first Christmas concert as Chapter Charity of the Year with Sobell House Hospice at Christ Church Cathedral and plan another such event in Corporate Partnerships News The trustees are most grateful for the generous contributions we have from many local businesses who support events, offer their services and use their corporate social responsibility programme to help employees raise funds for us. Community Partnerships News The level of community support for Seesaw remains strong. Seesaw was Charity of the Year for Thames Valley Rotary Clubs and this resulted in significant awareness raising of Seesaw services as well as significant funds. Local supermarkets have raised funds for us as have families and friends of those we have supported. Sponsored events We have had support from runners in the London Marathon, the Abingdon Marathon, the Oxford Half Marathon and the London 10K. We are delighted that Seesaw has been shortlisted as Charity Times Small Charity of the Year Maintaining an efficient office Other information The Trustees value greatly the help from several Friends of Seesaw in assisting with administrative tasks in the office, so helping us keep administrative costs to the minimum consistent with an efficiently functioning of the charity. Premises Thanks to the ABELL Trust, we are in the second year of a new 5 year lease for our offices at Bush House, This now includes access to a large training room, and more space for children and families. Governance All Seesaw's policies were reviewed in the year and updated as necessary to ensure compliance with all statutory requirements. A routine risk assessment of the service was carried out. All staff, VSWs and Trustees are DBS checked. Looking ahead The challenge now is to continue to build on our success, carefully monitoring the changes in the other services available to young people and their families in Oxfordshire and maintaining our tight remit to ensure the continued quality, speed, dependability and efficiency of our service. Fund-raising through grants and trusts has exceeded budget in this financial year, and we hope this success will be repeated for next year. Oxfordshire Clinical Commissioning Group have renewed a grant of 35,000 for the next 3 years. We are also in receipt of a 20,000 grant from Sobel! house Hospice Charity. We have also secured a grant from the Rank Foundation of 67,000 over the next 3 years. 6

8 Trustees' Annual Report (continued) For the year ended 30th June 2015 It is essential for best practice as well as for funding applications that Seesaw evaluates what we do. The Childhood Bereavement Service Questionnaire has now been introduced to evaluate one to one work with children and young people. Our main fundraising concern for is to ensure the long-term sustainability of this service that the local community has come to rely on. This involves further developing links with Oxfordshire businesses and community groups as well as submitting focused applications to grants and trusts. We will continue to pursue our strategy of varied fundraising and ensure that our costs are carefully controlled, to ensure break-even budgeting. Approval This report was approved by the Trustees on. }.2 t..l P.:.. I.~ and signed on their behalf by ~ Dr G Forrest - Trustee 7

9 Independent Examiner's Report to the Trustees of SEESAW I report on the accounts of the charity for the year ended 3oth June 2015 which comprise the statement of financial activities, the balance sheet and notes 1 to 16. Respective responsibilities of Trustees and examiner The Trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded 250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to: examine. the accounts under section 145 of the Act; follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts pres&nt a "true and fair view" and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Graham Cole BA FCA Institute of Chartered Accountants in England and Wales Wenn Townsend Chartered Accountants 30 St. Giles Oxford t.z.,.c.~. ber. 201 s 8

10 Statement of Financial Activities (including income and expenditure account) for the year ended 30th June 2015 Note Incoming resources Unrestricted Restricted Total funds Total funds 2014/ /2014 Incoming resources from generated funds Donations 299, , ,382 Events 7,853 7,853 41,906 Other income 3 1,962 1,962 4,993 Investment income 4 3,313 3,313 3,442 Total incoming resources 312, , ,723 Resources expended Cost of generating funds 8 Cos.t of generating voluntary income 61,108 61, ,530 Cost of events 2,674 2,674 10,940 Charitable expenditure Child bereavement support 123,770 1, , ,964 Schools support service 29,056 29,056 28,557 Pre-bereavement service 66,186 66,186 64,621 Governance costs 9 1,500 1,500 1,500 Total resources expended 284,294 1, , , 112 Net movement of funds for the year 27,971 (1,466) 26,505 11,611 Funds brought forward at 1st July ,015 1, , ,870 Funds carried forward at 30th June , , ,481 The notes on pages 11 to 15 form an integral part of these accounts 9

11 Balance Sheet at 30th June 2015 Fixed assets Note Tangible assets 10 2,518 1,382 Current assets Stock Debtors Cash at bank and in hand ,641 10, ,949 4,625 52, ,279 Creditors: amounts falling due within one year ,973 (25,505) 323, 191 (52,092) Net current assets 296, ,099 Net assets 298, ,481 Funds Restricted Unrestricted ,986 1, , , ,481 i) For the year ended 30th June 2015 the company was entitled to the exemption under Section 477 of the Companies Act 2006 relating to small companies. ii) iii) No notice from members requiring an audit, has been deposited under section 476 of the Companies Act 2006, and The Trustees acknowledge their responsibilities for: a) ensuring the company keeps accounting records which comply with Section 336, and b) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its surplus or deficit for the financial year, in accordance with the requirements of Section 396, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as applicable to the company. These accou nts are prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008) and with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. The accounts were agreed by the Trustees at a meeting held on... 1.:L.,.l.P Signed on behalf of the board o!trustees,_ -~ -... Dr G Forrest - Trustee Company number: The notes on pages 11 to 15 form an integral part of these accounts 10

12 Notes to the accounts for the year ended 30th June Accounting policies The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's accounts. a) Basis of preparation The financial statements have been prepared under the historical cost accounting rules. The accounts have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the SORP 'Accounting and Reporting by Charities' issued in March 2005 and the Companies Act b) Incoming resources Incoming resources are recognized once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Grants are deferred to the following period when their use is specified for future periods by the donor. c) Depreciation Depreciation is based on the anticipated life of the asset and the residual value, as follows: Fixtures and fittings Computer equipment 20% Straight line 33 1/3% Straight line d) Resources expended Liabilities are recognized as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. e) Fund accounting Ur.restricted general funds are funds which the Trustees may use, for the furtherance of the objects of the charity, at their discretion. Restricted funds can oniy be used for particular restricted purposes as specified by the donor. f) Stock Stock is shown in the accounts at the lower of cost and net realisable value. g) Expenditure categories i) Cost of generating voluntary income These are costs incurred in seeking voluntary contributions. ii) Governance costs These are costs incurred in compliance with constitutional and statutory requirements. h) Operating leases Rentals applicable to operating leases are charged to the SOFA over the period in which the cost is incurred. i) Pension costs These are shown in the accounts when payable and represent payments to individual pension funds of employees. The charity contributes 6% of salary. j) Irrecoverable VAT This is allocated to the appropriate expense heading 11

13 Notes to the accounts (continued) for the year ended 30th June Income In the opinion of the Trustees, none of the income of the company is attributable to geographical markets outside the UK (2014: Nil). 3 Other income Unrestricted funds Training 3,890 Sales of funeral book 1,962 1, 103 1,962 4,993 4 Investment income Unrestricted funds Bank deposit interest receivable 3,313 3,442 5 Trustees' remuneration The Trustees received no remuneration for services as Trustees during the year (2014: Nil). Remuneration was paid to two Trustees (2014: one) during the year for supervision and clinical services totaling 982 (2014: 1, 183), as authorised by the charity's governing document. Mileage expenses of Nil (2014: Nil) were reimbursed to Trustees during the year. 6 Wages and Salaries Wages and salaries 185, ,418 Social security costs 16, ,204 Other pension costs 10,746 10, , ,330 The average number of employees was 7 (2014: 7). No member of staff earned in excess of 60,000 in the current or preceding year. Pension contributions of 8,730 (2014: 4,708) were unallocated to pension funds at the year end. 7 Reporting accountant's remuneration Independent examiner's remuneration (including VAT) 1,500 1,500 12

14 Notes to the accounts (continued) for the year ended 30th June Cost of generating funds Fundraisers Promotional literature Fundraising materials Function costs Training and professional development Support costs (note 9) 45,625 4,166 1,675 2, ,329 40, ,300 10, ,677 63,782 62,470 9 Allocation of support costs Cost of generating income Charitable Governance activities costs Total 2015 Total 2014 Salaries Office costs Premises costs Other administration costs Accountancy and reporting costs 3,690 2,434 2, ,075 9,742 10,856 1,962 1,500 30,765 12, ,570 2,453 1,500 30,165 9,354 15, ,500 9,329 49,635 1,500 60,464 56,979 Support costs have been allocated on the basis of resources used. 10 Fixed assets Cost At 1st July 2014 Additions Fixtures & fittings 3,492 Computer equipment 21,076 2,508 Total 24,568 2,508 At 30th June ,492 23,584 27,076 Accumulated depreciation At 1st July 2014 Charge for the year 2, ,257 1,231 23,186 1,372 At 30th June ,070 21,488 24,558 Net book value At 30th June ,096 2,518 At 30th June ,382 13

15 Notes to the accounts (continued) for the year ended 30th June Stock Stationery, brochures and tokens Funeral books 886 2,755 3, ,830 4, Debtors Trade debtors Gift aid Prepayments Accrued income 37 2,630 7, ,383 35,850 2,099 3,895 10,443 52, Creditors Trade creditors PAYE/NI Accruals and deferred income Other creditors 3,520 4,807 8,448 8,730 25,505 11,843 4,624 30,917 4,708 52, Lease commitments The charitable company had the following annual commitments under operating leases: Under leases expiring:- Within 2-5 years Land and buildings 8,500 8, Taxation The charitable company is a registered charity with no trading activities. The charitable company therefore has no liability to taxation. 14

16 Notes to the accounts (continued) for the year ended 30th June Restricted funds Balance at Income 1st July 2014 Expenditure Balance at 30th June 2015 Anonymous 1,466 1,466 (1,466) (1,466) The purpose of these funds was: Anonymous - website development, marketing and funeral book 15

17 Detailed income and expenditure account For the year ended 30th June Restricted income Anonymous DLM Charitable Trust St Michael's & All Saints Unrestricted income Events, training and sales of funeral book 9,815 Bank deposit interest 3,313 Donations and fundraising 299, 137 6,250 1,000 4,500 72,296 3, ,235 11, , ,973 Expenses Staff costs Clinical staff 147,951 Administrator 30,752 Fundraisers 45,018 Training and professional development 595 Travel and subsistence 8, , ,832 30,133 40,174 1,433 7, , , ,882 Volunteer service costs Training materials 463 Travel and telephone 5,441 Supervision 1, ,129 2,043 7,889 8,537 Carried forward to next page 240, ,419 This page does not form part of the statutory accounts. 16

18 Detailed income and expenditure account (continued) For the year ended 30th June Brought forward from the previous page 240, ,419 Service delivery costs Bereavement child support 5,856 4,326 Clinical supervision 1,465 1, 160 7,321 5,486 Fundraising costs Promotional literature 4, Fundraising materials 1,675 1,300 Function costs 2,674 10,940 8,515 12,392 Charity costs Professional fees and subscriptions Reporting accountant's fees 1,500 1,500 2,098 2,054 Office costs Rent 8,791 10,613 Insurances Telephone 1,966 2, 117 Postage Stationery and photocopying Computer costs 7,200 6,816 Sundry expenses 1, Bank charges Repairs Utilities 1,435 1,276 Cleaning 1,796 1,170 Recruitment 316 Bad debts ,229 24,216 Depreciation 1, (285,760) (280, 112) Surplus for the year 26,505 11,611 This page does not form part of the statutory accounts. 17