TRANSITION OVERVIEW. OHSAS 1800:2007 to ISO 45001:2018

Transcription

1 TRANSITION OVERVIEW OHSAS 1800:2007 to ISO 45001:2018

2 Overview: ISO 45001:2018 is the first international management system standard for Occupational Health & Safety Management System (OH&SMS) that provides a framework for an organization to manage occupational health & safety (OH&S) risks and opportunities. ISO 45001:2018 will replace OHSAS 18001:2007. Current users of OHSAS 18001:2007 will need to update their systems according to the requirements of the new international occupational health and safety standard within a three-year migration period (March 2018 to March 2021). ISO 45001:2018 Migration Timeline March 2018 New ISO 45001:2018 Published Three -year transition period All certified OHSAS 18001:2007 (JASANZ Accredited) registered organisations will have 3 years from the date the standard was released on 12th March 2018, to migrate their OHSMS to become compliant to the new standard and therefore become certified to ISO 45001: All current certificates to OHSAS 18001:2007 will expire in three years i.e. in March Migration Process: Migration from OHSAS 18001:2007 to ISO 45001:2018 may be achieved during a single visit. A minimum of one day additional time shall be added to the duration of a routine surveillance or re-assessment to effectively evaluate the changes and effectiveness of OH&SMS implementation, or may need to conduct a special audit for the assessment, as suitable. GRS assessors, business managers and the technical team are always available to assist clients in their transition journey.

3 Upon request, GRS may conduct a gap analysis of their clients' systems. HOW GRS WILL COMPLETE THE TRANSFER START OF THE PROCESS Receive GRS Self Assessment Checklist and Transition Overview Complete GRS Self Assessment Checklist and submit the checklist to your dedicated client manager or to: certification@grscertification.com NO GRS will assess the adequacy and suitability of the information and will communicate clients about the outcome -- YES - Minimum One extra Man Day shall be required to complete the upgrade assessment GRS will schedule the transition assessment in conjunction with the next available surveillance or re-certification, or conduct special audits, as suitable Is the business suitable to start the transfer activity? - - NO - END OF THE PROCESS i YES -- Figure: Migration Process created by GRS certification Successful Recommendations? Certification Process shall be started to issue ISO 45001:2018 certificate Expire of Current Certification: If a client s OHSAS 18001:2007 certificate expires before they are able to fully migrate to the ISO 45001:2018 standard, they may be re-registered to OHSAS 18001:2007 (subject to a cut-off period to allow for subsequent migration). The expire date of this re-registered certificate will be within the three-year anniversary of the release of ISO 45001:2018. A new certificate to the 2018 version of the standard will be issued when it is satisfactorily demonstrated that a certificated client has fully met the requirements of ISO It is important to note that any nonconformities raised (if applicable) must be closed out whereby corrective actions for any minor nonconformities raised must be provided to and accepted by a member of the GRS audit team and by an independent technical reviewer before certification can be granted and issued.

4 Be Prepared: Step 1: Know the requirements Prior to the Migration Audit being undertaken, clients are required to complete the GRS ISO 45001:2018 Self-Assessment Checklist. Clients are also encouraged to complete an internal audit and management review against the new standard, as this exercise serves both to ensure that all requirements have been addressed in the management system and to provide easy reference to these requirements during the migration audit. As a minimum, the client must have completed a formal self-assessment checklist using the Checklist and reviewed the output with their Top Management at the management review or at an equivalent mechanism. Step 2: Implement the requirements The GRS ISO 45001:2018 Self-Assessment Checklist provides a simple framework for evaluating the client s OH&SMS against the requirements of ISO 45001:2018. The Checklist highlights: The new concepts introduced in ISO 45001:2018 and the related clauses, processes and functional activities; The new and amended clauses between OHSAS 18001:2007 and ISO 45001:2018; Records of the evidence acquired from one full internal audit against the requirements of ISO 45001:2018. Ensures that required sections are completed prior to your migration assessment and makes sure its availability for GRS assessors at the opening meeting. Contact details provided for any questions or discussions regarding the migration process. Step 3: Be Certified The migration will generally be conducted at the time of annual surveillance or at the recertification audit of a client within the transition time frame, or else, a special audit may be conducted if needed. Additional mandatory time will be added to the audit duration in order to allow the completion of a full and effective migration assessment against the new standard requirements. The additional time will be a minimum of one day, however, the exact additional time will be determined according to unique criteria of the organization. This will be determined by GRS.

5 Through the assessment findings, if the client is successfully recommended for ISO 45001:2018 certification, GRS will issue a new certificate following the current 18001:2007 certification cycle. Don t delay start your migration journey today Speak to your Client Manager or give us a to know any further information regarding your Transition Journey. Download the Self-Assessment Checklist from our website or obtain a copy of selfassessment checklist from GRS. Complete the Self-assessment Checklist and return the completed copy to: certification@grscertification.com. GRS will review your submission and assess the suitability of migration. GRS will schedule your transfer assessment. Upon successful recommendation and independent technical review, the 45001:2018 certificate of registration may be issued. Help is always available Speak to us anytime by calling: us: certification@grscertification.com