NOTICE OF PUBLIC MEETING

Transcription

1 NOTICE OF PUBLIC MEETING Date of Notice: December 16, 2016 A public Meeting of the Ouachita Parish Police Jury will be held as follows: DATE: December 19, 2016 TIME: PLACE OF MEETING: AGENDA: 5:30 P.M. Police Jury Meeting Room (2 nd Floor Ouachita Parish Courthouse) 301 South Grand Monroe, Louisiana See Detailed Agenda Posted With This Notice In accordance with the Americans with Disabilities Act, if you need special assistance please contact Jay Mitchell, Assistant District Attorney, (318) , describing the assistance that is necessary. Posted by: Date: Time: PAGE 1 OF 14

2 A G E N D A OUACHITA PARISH POLICE JURY REGULAR MEETING MONDAY, 5:30 P.M. OUACHITA PARISH COURTHOUSE COURTROOM 3 CALL TO ORDER: Mr. Scotty Robinson, President INVOCATION: PLEDGE OF ALLEGIANCE: ROLL CALL: Ms. Karen Cupit, Recording Secretary APPROVAL OF AGENDA: PUBLIC COMMENT PERIOD: DISCUSSION/ACTION: Motion to adopt the minutes of the Finance Committee Meeting held on November 21, 2016 and the minutes of the Regular Police Jury Meeting including the Committee Meetings held on December 5, 2016 PUBLIC HEARINGS: Ordinance No An Ordinance amending Ordinance No annual operating budget for General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds for the year, Ordinance No An Ordinance adopting operating budgets of revenue and expenditures for the fiscal year beginning January 1, 2017 and ending December 31, 2017, for General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. PAGE 2 OF 14

3 VISITORS: 1) ENGINEERING REPORT: Discussion/Action: Bid Results Crocker Lane HMGP Projects Update Parish Project Updates FINANCE COMMITTEE MEETING CALL TO ORDER: Mr. Walt Caldwell, Chairman 1) Ms. Shannon Rider, Mosquito Control Discussion/Action: Bid Results 2017 Insecticides/Chemicals 2) Ms. Doretha Bennett, Federal Programs Discussion/Action: Travel Request 3) Mr. Lamar Anderson, Green Oaks Discussion/Action: Education Reimbursement 4) Mr. Brad Cammack, Treasurer Discussion/Action: Claim Statement (11/18/ /15/2016) LGAP Contracts North Louisiana Criminalistics Lab Commission annual budget Professional Services Contract Lobbying Services 2016 Amended & 2017 Proposed Budgets o Road Program 101 o Drainage Program 131 o Urban Systems 132 o West Ouachita Economic Development District Debt Service 221 o West Ouachita Economic Development District Capital Outlay 321 o Economic Development District 210 Cost of Living and Wage Adjustments for 2017 OTHER BUSINESS: ADJOURN! PAGE 3 OF 14

4 RATIFICATION OF COMMITTEE ACTIONS: MOTIONS * ORDINANCES * RESOLUTIONS: MR. SCOTTY ROBINSON, DISTRICT A: 1) DISCUSSION/ACTION: MR. JACK CLAMPIT, DISTRICT B: 1) DISCUSSION/ACTION: MR. WALT CALDWELL, DISTRICT C: 1) DISCUSSION/ACTION: ORDINANCE NO (FINAL) AN ORDINANCE AMENDING ORDINANCE NO ANNUAL OPERATING BUDGET FOR GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, AND CAPITAL PROJECTS FUNDS FOR THE YEAR, SPECIAL DEBT CAPITAL PROPOSED GENERAL REVENUE SERVICE PROJECTS CONSOLIDATED FUND FUNDS FUNDS FUNDS BUDGET REVENUES $7,165,932 $73,655,929 $901,000 $28,115 $81,750,976 EXPENDITURES: General Government: Legislative 220, ,591 Judicial 3,045,219 4,710, ,755,613 Elections 262, , ,125 Finance & Admin 634,286 1,739,877 50, ,424,250 Other Gen Government 859, ,845 Total General Government 5,021,876 6,450,461 50,050 35,037 11,557,424 Public Safety 805,615 41,232, ,037,630 Public Works 168,422 9,167, ,335,656 Health and Welfare 5,105 2,468, ,473,331 Culture and Recreation 129, , ,915 Economic Development 118,164 4,587, ,705,981 Capital Outlay 155,822 9,752, ,750 10,836,167 Total Expenditures 6,404,301 73,834,896 50, ,857 81,252,104 PAGE 4 OF 14

5 EXCESS (Deficiency) OF REVENUE OVER EXPENDITURES 761,631 (178,967) 850,950 (934,742) 498,872 OTHER FINANCING SOURCES: Proceeds from Long-term Debt ,000,000 7,000,000 Sale of assets 0 126, ,051 Operating transfers in 370,741 2,912, ,600,000 5,883,038 Operating transfers out (1,518,038) (3,665,000) (700,000) 0 (5,883,038) Total Other Financing Sources (Uses) (1,147,297) (626,652) (700,000) 9,600,000 7,126,051 EXCESS (Deficiency) OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER USES (385,666) (805,619) 150,950 8,665,258 7,624,923 FUND BALANCE AT BEGINNING OF YEAR 9,558,091 77,235,855 98,410 8,018,882 94,911,238 FUND BALANCE AT END OF YEAR $9,172,425 $76,430,236 $249,360 $16,684,140 $102,536,161 2) DISCUSSION/ACTION: * * * ORDINANCE NO (FINAL) AN ORDINANCE ADOPTING OPERATING BUDGETS OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017, FOR GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, AND CAPITAL PROJECTS FUNDS SPECIAL DEBT CAPITAL PROPOSED GENERAL REVENUE SERVICE PROJECTS CONSOLIDATED FUND FUNDS FUNDS FUNDS BUDGET REVENUES $6,457,787 $71,804,563 $1,800,000 $30,015 $80,092,365 EXPENDITURES: General Government: Legislative 231, ,190 Judicial 3,186,659 4,931, ,117,718 Elections 164, ,680 Finance & Admin 607,136 1,717, ,969 10,037 3,091,642 Other Gen Government 845, ,054 Total General Government 5,034,719 6,648, ,969 10,037 12,450,284 Public Safety 55,000 42,430, ,485,492 Public Works 95,578 8,283, ,379,359 Health and Welfare 5,105 2,518, ,523,427 Culture and Recreation 120, , ,519 Economic Development 150,797 5,017, ,168,367 Capital Outlay 429,585 9,234, ,867,950 13,531,724 Total Expenditures 5,891,181 74,301, ,969 3,878,207 84,828,172 PAGE 5 OF 14

6 EXCESS (Deficiency) OF REVENUE OVER EXPENDITURES 566,606 (2,497,252) 1,043,031 (3,848,192) (4,735,807) OTHER FINANCING SOURCES: Proceeds from Long-term Debt Sale of assets 0 218, ,500 Operating transfers in 339,559 1,988, ,825,000 4,152,896 Operating transfers out (831,896) (2,321,000) (1,000,000) 0 (4,152,896) Total Other Financing Sources (Uses) (492,337) (114,163) (1,000,000) 1,825, ,500 EXCESS (Deficiency) OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER USES 74,269 (2,611,415) 43,031 (2,023,192) (4,517,307) FUND BALANCE AT BEGINNING OF YEAR 9,172,425 76,430, ,360 16,684, ,536,161 FUND BALANCE AT END OF YEAR $9,246,694 $73,818,821 $292,391 $14,660,948 $98,018,854 3) DISCUSSION/ACTION: * * * RESOLUTION NO A RESOLUTION DESIGNATING BRAD CAMMACK, PARISH TREASURER, TO SERVE AS THE OUACHITA PARISH POLICE JURY S AUTHORIZED REPRESENTATIVE FOR THE HANNAH S RUN CONTROL STRUCTURE PROJECT (FP&C PROJECT NO. 50-J37-01); AND, FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, the Ouachita Parish Police Jury ( OPPJ ) has received Capital Outlay funding from the State of Louisiana for Planning and Construction of a Control Structure in Hannah s Run (FP&C Project No. 50-J37-01); WHEREAS, the State of Louisiana requires that the OPPJ designate an individual authorized to act on behalf of the OPPJ in all matters pertaining to this project, including certifying requests for State disbursements; and, WHEREAS, said representative must be an OPPJ official and not a contracted consultant; NOW, THEREFORE: BE IT RESOLVED that the Ouachita Parish Police Jury does hereby designate its Parish Treasurer, Brad Cammack, to serve as its Authorized Representative for the above-described project and further authorizes him to act on behalf of the Ouachita Parish Police Jury in connection therewith. * * * PAGE 6 OF 14

7 DR. OLLIBETH REDDIX, DISTRICT D: 1) DISCUSSION/ACTION: RESOLUTION NO A RESOLUTION CHANGING THE POLLING PLACE FOR PRECINCT 18 OF OUACHITA PARISH FROM THE FORMER RICHWOOD HEAD START CENTER TO RICHWOOD MIDDLE SCHOOL; AND FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, the former Richwood Head Start Center located at 5130 Brown Road, Monroe, LA 71202, presently serves as the polling place for Precinct 18 of Ouachita Parish; WHEREAS, the Head Start program has relocated its operations and vacated the Richwood Head Start Center; WHEREAS, the vacated Richwood Head Start Center does not presently maintain reliable utilities or heating and is no longer in a condition suitable to serve as a polling place; WHEREAS, the condition of the former Richwood Head Start Center requires that the polling place for Precinct 18 be relocated; and, WHEREAS, the nearby Richwood Middle School building is a new modern public building that will provide an excellent and accessible location for a polling place with utilities, restroom facilities, and ample lighted parking; NOW, THEREFORE: BE IT RESOLVED by the Ouachita Parish Police Jury in legal and regular session that in accordance with La. R.S. 18:531, et seq. the polling place for Precinct 18 of Ouachita Parish be and hereby is changed from the former Richwood Head Start Center, 5130 Brown Road, Monroe, La , to the Richwood Middle School, 5855 U.S. Hwy. 165 South, Monroe, La law. BE IT FURTHER RESOLVED that notice of this change be made in accordance with * * * PAGE 7 OF 14

8 2) DISCUSSION/ACTION: RESOLUTION NO A RESOLUTION CHANGING THE POLLING PLACE FOR PRECINCT 67 OF OUACHITA PARISH FROM OUACHITA HALL ON THE ULM CAMPUS TO CYPRESS POINT UNIVERSITY ELEMENTARY SCHOOL; AND, FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, Ouachita Hall on the campus of the University of Louisiana at Monroe ( ULM ) presently serves as the polling place for Precinct 67 of Ouachita Parish; WHEREAS, due to the level of activity on campus it is sometimes difficult for voters to find convenient parking near this polling place; WHEREAS, the nearby Cypress Point University Elementary School building is a modern public building that will provide an excellent and accessible location for a polling place with utilities, restroom facilities, and ample lighted parking; NOW, THEREFORE: BE IT RESOLVED by the Ouachita Parish Police Jury in legal and regular session that in accordance with La. R.S. 18:531, et seq. the polling place for Precinct 67 of Ouachita Parish be and hereby is changed from ULM s Ouachita Hall, 1100 University Avenue, Monroe, La , to the Cypress Point University Elementary School, 6701 Mosswood Drive, Monroe, La law. BE IT FURTHER RESOLVED that notice of this change be made in accordance with * * * 3) DISCUSSION/ACTION: J. S. Clark Cemetery MR. SHANE SMILEY, DISTRICT E: 1) DISCUSSION/ACTION: RESOLUTION NO A RESOLUTION CANCELLING CERTAIN FEDERAL AID OFF-SYSTEM BRIDGE PROJECTS; AND, FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, the Ouachita Parish Police Jury is the road and bridge authority for Ouachita Parish, Louisiana; PAGE 8 OF 14

9 WHEREAS, the Ouachita Parish Police Jury finds that the following projects should be cancelled in the Federal Off-System Bridge Program; Project # Name Structure No./Recall No Airport Canal Bridge(Hadley Street) P / LTI Creek Bridge(Richwood Road #2) U / New Mineral Springs Road P / Caples Road Bridge P / Booker Branch Bridge(Caples Road) P / River Road Bridge P / Sandleberry Road Bridge P / Rogers Creek Bridge(Lapine Road) P / Cypress Road Bridge(Cypress School Road) P / Beard Street Bridge U / WHEREAS, the Ouachita Parish Police Jury is vested with authority to cancel said projects in the Federal Off-System Bridge Program NOW, THEREFORE: BE IT RESOLVED by the Ouachita Parish Police Jury does hereby grant the aforementioned cancellation of the projects listed above. 2) DISCUSSION/ACTION: * * * RESOLUTION NO A RESOLUTION CHANGING THE POLLING PLACE FOR PRECINCT 73 OF OUACHITA PARISH FROM MASUR HALL ON THE ULM CAMPUS TO CYPRESS POINT UNIVERSITY ELEMENTARY SCHOOL; AND, FURTHER PROVIDING WITH RESPECT THERETO. WHEREAS, Masur Hall on the campus of the University of Louisiana at Monroe ( ULM ) presently serves as the polling place for Precinct 73 of Ouachita Parish; WHEREAS, due to the level of activity on campus it is sometimes difficult for voters to PAGE 9 OF 14

10 find convenient parking near this polling place; WHEREAS, the nearby Cypress Point University Elementary School building is a modern public building that will provide an excellent and accessible location for a polling place with utilities, restroom facilities, and ample lighted parking; NOW, THEREFORE: BE IT RESOLVED by the Ouachita Parish Police Jury in legal and regular session that in accordance with La. R.S. 18:531, et seq. the polling place for Precinct 73 of Ouachita Parish be and hereby is changed from ULM s Masur Hall, 4105 Bon Aire Drive, Monroe, La , to the Cypress Point University Elementary School, 6701 Mosswood Drive, Monroe, La law. BE IT FURTHER RESOLVED that notice of this change be made in accordance with * * * MS. PAT MOORE, DISTRICT F: 1) DISCUSSION/ACTION: ADMINISTRATIVE REPORTS: A. FISCAL: Mr. Brad Cammack, Treasurer Discussion/Action: B. FIRE: Chief Pat Hemphill, Fire Department Discussion/Action: Purchase of Vehicles Personnel Action Owner/Architect Agreement for Re-Roofing of Training Facility Owner/Architect Agreement for New Storage Building C. LEGAL: Mr. Jay B. Mitchell, Assist. Dist. Attorney Discussion/Action: Notice of Change of Meeting date Canvass of OCC Election Charmingdale Adjudicated Properties City of West Monroe Access to Pump Station Industrial Development Board Appointments Workers Compensation Insurance for 2017 PAGE 10 OF 14

11 General Liability, Property & Auto Insurance for 2017 OCC Commissary Request for Proposals D. PUBLIC WORKS: Mr. John Tom Murray, Director Discussion/Action: 2017 Beaver & Feral Swine Contracts Travel Request Bid Results 2017 Herbicide Program Bid Results 2017 Various Materials BEER AND WHISKEY APPLICATIONS: 1) HOPPER, JR., JOHN JTH FARMS LLC DBA RIVER GRILLE, 2538 RIVER LANDING STE B, MONROE, LA RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, RETAIL RESTAURANT CLASS R, 2017 NEW OWNER 2) DHILLON, SOOKHAM VIKRAM-VIJAY LLC DBA NOW SAVE #20, 5402 CYPRESS STREET, WEST MONROE, LA 71292, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) BAMBURG, ASHLEA DBA RUMOURS, 7772 CYPRESS STREET, WEST MONROE, LA 71291, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) FUNDERBURG III, RALPH P & F BILLIARDS LLC DBA ARENA BILLIARDS, 1411 THOMAS RD, WEST MONROE, LA 71292, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) BOYETT, JAMES R. J&S BOYETT, INC., DBA LINCOLN RD U-PAK-IT, 591 LINCOLN RD, MONROE, LA 71203, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) SPANGLER, VANCE DBA CLUB COYOTE TRAILS LLC, 8609 CYPRESS ST, WEST MONROE, LA 71291, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) ALI, FAISAL CAYLI, LLC, DBA J-MART EXPRESS, 2500 ARKANSAS RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) ALI, FAISAL J-MART WEST LLC DBA J-MART WEST, 6588 CYPRESS ST, WEST MONROE, LA 71291, RETAIL PAGE 11 OF 14

12 BEER CLASS B, RETAIL LIQUOR CLASS D, ) ALI, FAISAL JMART TOO LLC DBA JMART TOO, 2655 ARKANSAS ROAD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) WAGNON, MICHAEL LOUISIANA DISCOUNT TOBACCO INC. DBA DISCOUNT TOBACCO OUTLET #27, 106 SMITH STREET, WEST MONROE, LA 71292, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) WAGNON, MICHAEL LOUISIANA DISCOUNT TOBACCO, INC. DBA BAYOU BUTT S & BOOZE #30, 7796 HIGHWAY 165 NORTH, MONROE, LA 71203, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) KHADKA, RAJAN R & K BROTHERS INC. DBA EXCEL MART, 3095 ARKANSAS ROAD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) DAHAL, BAL NAAB MARKETING LLC DBA SMOKER S PARADISE OF SWARTZ, 1605 HIGHWAY 80 EAST, MONROE, LA 71203, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) ARRANT, JAMES E. DBA ED S LOUNGE, 1260 NEW NATCHITOCHES RD, WEST MONROE, LA 71292, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) COX, GREG COX, INC., DBA GENE COX S, 2401 ARKANSAS RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) CAMARENA, YAHVE EL AZTECA WEST MONROE LLC DBA AMIGOS, 7702 DESIARD STREET, MONROE, LA 71203, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, RETAIL RESTAURANT CLASS R, ) AULAKH, LADDIE S. USA PLAZA, INC., DBA ROADHOUSE, 989 HWY 80 E, SUITE D, CALHOUN, LA 71225, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, ) HANSEN, ADAM CHAUVIN GROCERY & GOURMET DELI INC DBA CHAUVIN GROCERY, 2538 RIVER LANDING STE. A, MONROE, LA RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, 2017 PAGE 12 OF 14

13 19) DHILLON, SOOKHAM DBA NOW SAVE #4, 101 NEW NATCHITOCHES RD, WEST MONROE, LA 71292, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) DHILLON, SOOKHAM DBA NOW SAVE #6, 99 LINCOLN ROAD, MONROE, LA 71203, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) MCMILLON, JOHNNY DBA MCMILLION S GROCERY, 629 HWY 3033, WEST MONROE, LA RETAIL BEER CLASS B, ) WHITTINGTON, CLAUDE WHITTINGTON ENTERPRISES LLC DBA HWY 15 U- PAK-IT, 4566 WINNSBORO RD, MONROE, LA 71202, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) PATEL, HARSHADBHAI SEVEN STARS OF MONROE, LLC, DBA TOBACCO STOP #3, 151 WELL RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) NEITZ, JOEY DBA JOEY S, 231 MOON LAKE RD, MONROE, LA 71203, RETAIL BEER CLASS A, RETAIL LIQUOR CLASS C, RETAIL RESTAURANT CLASS R, ) MAFLHI, NASSER MUSE FOOD MART INC. DBA MUSE FOOD MART, 3163 HWY 594, MONROE, LA 71203, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) STARR, WAYLON DBA CIRCLE K STORE #7763, 170 WELL RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) STARR, WAYLON DBA CIRCLE K STORE #7761, 1602 THOMAS RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) STARR, WAYLON DBA CIRCLE K STORE #7777, 560 LINCOLN RD, MONROE, LA 71203, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) KHAN, CINDY SAMZ BUSINESS LLC, DBA SAMZ DISCOUNT TOBACCO SHORT STOP, 149 G. B. COOLEY RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, 2017 PAGE 13 OF 14

14 30) JALALDIN, AZIM RUBENSTEN OF WEST MONROE LLC DBA TOBACCO STOP #1, 5200 CYPRESS STREET, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) JALALDIN, AZIM RUBENSTEN OF WEST MONROE LLC DBA PARADISE LOUNGE, 5200 CYPRESS STREET SUITE B, WEST MONROE, LA 71291, RETAIL BEER CASS A, RETAIL LIQUOR CLASS C, ) BELTON, ALANA & JOHN ROYAL RESTAURANT LLC DBA WINGSTOP #16 WEST MONROE, 4920 CYPRESS STREET, WEST MONROE, LA 71291, RETAIL BEER CLASS A, RETAIL RESTAURANT CLASS R, ) ROY, SAMER N. DBA WHITE S FERRY SUPERMART LLC, 4108 WHITE S FERRY RD, WEST MONROE, LA 71291, RETAIL BEER CLASS B, RETAIL LIQUOR CLASS D, ) BOOTH, MARK MKB INC. DBA U-PAK-IT SOUTH, 2005 MARTIN LUTHER KING JR., DRIVE, MONROE, LA RETAIL BEER CLASS B, ) LANDRY, JEFFREY M. DBA LANDRY VINEYARDS, LLC., 5699 NEW NATCHITOCHES RD, WEST MONROE, LA RETAIL WINE PRODUCER, 2017 OTHER BUSINESS: DISCUSSION/ACTION: A D J O U R N! PAGE 14 OF 14