KARRATHA GYMNASTIC CLUB INC CLUB INFORMATION HANDBOOK

Transcription

1 KARRATHA GYMNASTIC CLUB INC HANDBOOK LAST REVIEWED April 2015 NEXT REVIEW DUE

2 INTRODUCTION The Karratha Gymnastic Club Inc. (KGC) is an incorporated not for profit organisation. A voluntary management committee administers the club, contracts an Administration & Finance Office and supports its coaches in line with established policies and procedures. The club is committed to the principles of Club 10 and actively strives for improvements in club management and the delivery of the sport of Gymnastics. The club is affiliated with Gymnastics WA, which is located in Perth. Vision The national vision for gymnastics is Gymnastics...healthy and active lives for everybody. The KGC s vision is To provide excellence in training to the young children and junior athletes of the central Pilbara coast participating in the sport of gymnastics Mission To create a club community that fosters self-esteem, fair play, self-discipline, and physical and social wellbeing in children of all ages and abilities through the provision of safe, fun, positive and professional experiences within the sport of gymnastics. CLUB 10 Club 10 is Gymnastics Australia's quality assurance and risk management system for affiliated gymnastics clubs. Involving a series of checklists and application processes, clubs can move through the 5 levels of accreditation via self assessment, external assessment and endorsement. There are five Club 10 Accreditation Categories (Star 1 to Star 5) each with unique compliance requirements. Star 3 is the benchmark for all clubs (the "middle ground") where clubs are required to demonstrate compliance with all Club 10 National Standards through submission of documentation and evidence. For more information regarding Club 10 visit GYMNASTIC ASSOCIATIONS Karratha Gymnastic Club Inc. is affiliated with and governed by the following bodies. North West Regional Gymnastic Association (NWRGA) For more information regarding NWRGA contact the Karratha Gymnastic Club Inc. Committee Gymnastics Western Australia (GWA) For more information regarding GWA visit Gymnastics Australia (GA) For more information regarding GA visit

3 GYMNASTICS FOR ALL (GFA) Gymnastics is a sport for all young bodies, preparing children for long-term participation in sport and developing vital life skills. It is fun and challenging, developing balance, coordination and confident movement whilst building strength, flexibility and self-esteem in a safe environment. 1. Kindergym Kindergym Australia programs for children 5 years and under to develop selfconfidence, creativity, and improved physical co-ordination skills. Join your child under the guidance of our qualified Kindergym Leader. Your one-on-one support will guide your child through fun play on a wide variety of equipment, to aid motor skill development through activities such as: Jumping, Throwing, Catching, Rolling, Balancing, Hopping, Crawling, Group Activities, Music, Songs and Dance. Term enrolments are offered. 2. Kindy Rec A recreational class designed for children 4-5yrs old who are attending a school-based Kindy class. This is a transitional class designed for children who need further extension on our traditional Kindergym program but are too young for our recreational classes. Term enrolments are offered. 2. Recreational The club offers non-competitive recreational programs for children 6 years and over. Classes are offered for both boys and girls. Our Recreational gymnastics program is designed to develop balance, strength, agility, coordination and flexibility. Children get to participate in fun, challenging classes conducted by qualified gymnastic coaches in a safe environment. Term enrolments are offered. WOMEN S GYMNASTICS (WG) Our competitive program is designed for girls 6 years and over and utilises the National Development Program (NDP) and Club Levels Program. Gymnasts are expected to learn both set routines to compete within the regions competitions. North West Regional Gymnastic Championships are a compulsory competition for all gymnasts within the WG levels program, North West Invitational Championships (Broome) is an optional competition. As gymnasts progress they may be invited to enter State Championships. WG gymnasts will learn skills on 4 apparatus Beam, Uneven Bars, Floor and Vault. Through our program s gymnasts will learn and develop co-ordination, agility, posture, flexibility, strength, confident movement, creativity and self-confidence, creating healthy minds and bodies. MEN S GYMNASTICS (MG) Our competitive program is designed for boys 6 years and over and utilises the National and Club Levels Program. Gymnasts are expected to learn set routines to compete within the regions competitions. North West Regional Gymnastic Championships are a compulsory competition for all gymnasts within the MG levels program, North West Invitational Championships (Broome) is an optional competition. As gymnasts progress they may be invited to enter State Championships. MG gymnasts will learn skills on 6 major apparatus Parallel Bars, High Bar, Floor, Vault, Pommel and Rings, as well as the additional apparatus of Mushroom. Through our programs gymnasts will learn and develop strength, coordination, agility, posture, confident movement, concentration and self-esteem, creating healthy minds and bodies.

4 For the safety of all at Karratha Gymnastic Club Inc. please note and adhere to the following rules, this is for the protection of the participants and equipment. GENERAL 1. Only registered gymnasts are permitted in the activity area. Spectators (Parents, Guardians, Siblings, Friends etc.) are not to enter the Floor area or use any apparatus. 2. Gymnasts are not permitted on the equipment outside of their allocated class times. 3. Inappropriate behaviour or language from gymnasts or associated spectators at any time will result in the offender being requested to leave the class and/or premises. 4. Coaches must be made aware of any existing or new medical conditions your child may have. 5. No food or drink (other than water in a sealed bottle) is permitted on or around the equipment. 6. No litter, please use bins provided. 7. Parents/guardians please drop off gymnasts on time, preferably 10 minutes early. This allows for a safe and adequate warm-up to avoid injury. 8. Gymnasts are to be collected within 5 minutes of the completion of their class. Failure to do so may result in a fine. 9. Parents/Guardians must drop off and collect gymnasts from inside the building, this is not negotiable. PARTICIPANTS 1. Gymnasts must wait on the seats provided until class starts, unless requested to help with set up. 2. Appropriate clothing is to be worn to all training sessions, preferably a leotard. Minimal standard is for clothing to be fitted and flexible so as not to inhibit movement. Loose Shirts or boardshorts/denim are not permitted. 3. No jewellery may be worn during class. 4. Hair must be securely tied back. 5. Gymnasts must ask their coach for permission to leave the lesson (e.g for a drink or to go to the toilet). 6. Gymnasts are not to disobey any Coach. If this happens, it will result in a phone call to their parents/guardians. SPECTATORS 1. Parents/Guardians wishing to speak with a coach must wait until after the class (unless URGENT) 2. Parents/Guardians and other spectators please do not enter the activity area or walk through equipment. Please walk around the outside of the room so as not to disturb classes.

5 GENERAL As a member of Karratha Gymnastic Club Inc. you must meet the following requirements in regard to your conduct during any activity held or sanctioned by Karratha Gymnastic Club Inc. 1. Respect the rights, dignity and worth of others. 2. Be fair, considerate and honest in all dealing with others. 3. Be professional in, and accept responsibility for, your actions. 4. Make a commitment to providing quality service. 5. Be aware of, and maintain an uncompromising adhesion to, Karratha Gymnastic Club Inc. s standards, rules, regulations and policies. 6. Operate within the rules of the sport which govern Karratha Gymnastic Club Inc. 7. Do not use your involvement with Karratha Gymnastic Club Inc. to promote your own beliefs, behaviours or practices where these are inconsistent with those of Karratha Gymnastic Club Inc. 8. Demonstrate a high degree of individual responsibility especially when dealing with persons under 18 years of age, as your words and actions are an example. 9. Avoid unaccompanied and unobserved activities with persons under 18 years of age, wherever possible. 10. Refrain from any form of harassment of others. 11. Refrain from any behaviour that may bring Karratha Gymnastic Club Inc into disrepute. 12. Provide a safe environment for the conduct of the activity. 13. Show concern and caution towards others who may be sick or injured. 14. Be a positive role model. 15. Understand the repercussions if you breach, or are aware of any breaches of, this code of behaviour. PARTICIPANT In addition to Karratha Gymnastic Club Inc. s General Code of Behaviour, you must meet the following requirements in regard to your conduct during any activity held or sanctioned by Karratha Gymnastic Club Inc., and in your role as a participant in any activity held by or under the auspices of Karratha Gymnastic Club Inc. 1. Respect the rights, dignity and worth of fellow participants, coaches, officials and spectators. 2. Do not tolerate acts of aggression. 3. Respect the talent, potential and development of fellow participants and competitors. 4. Care for and respect the equipment provided to you as part of your program. 5. Be forthright and honest with your coach concerning illness and injury and your ability to train fully within the program requirements. 6. At all times avoid intimate relationships with your coach. 7. Conduct yourself in a professional manner relating to language, temper and punctuality. 8. Maintain high personal behaviour standards at all times. 9. Abide by the rules and respect the decision of the official, making all appeals through the formal process and respecting the final decision. 10. Be honest in your attitude and preparation to training. Work equally hard for yourself and your team. 11. Be punctual, as warming up periods are essential to avoiding injury. 12. Dress appropriately, with hair tied away from face and no jewellery. 13. Abstain from crossing the floor or using equipment before or after class. 14. Sit and wait for class to commence, unless instructed by a coach.

6 PARENT As a parent of a participant in any activity held by or under the auspices of Karratha Gymnastic Club Inc., you must meet the following requirements in regard to your conduct during any such activity or event: 1. Respect the rights, dignity and worth of others. 2. Remember that your child participates in sport for their own enjoyment, not yours. 3. Focus on your child s efforts and performance rather than winning or losing. 4. Never ridicule or yell at your child and other children for making a mistake or losing a competition. 5. Show appreciation for good performance by all participants (including opposing participants). 6. Demonstrate a high degree of individual responsibility especially when dealing with or in the vicinity of persons under 18 years of age, as your words and actions are an example. 7. Respect officials decisions and teach children to do likewise. 8. Do not physically or verbally abuse or harass anyone associated with the sport (participant, coach, judge, etc). 9. Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion. 10. Be a positive role model. 11. Allow fellow parents the respect they deserve in their viewing or involvement in their child s participation. 12. Co-operate with the coaches and management committee. This enables gymnastics to be enjoyed as well as aiding club development. 13. Ensure that children (gymnasts and siblings) do not enter the floor area or use any equipment out of the class times. Parents must ensure that their presence does not create a distraction for gymnasts or coaches. If the need is there for siblings to remain during the lesson times, they must be supervised by a parent / guardian and seated quietly on the seats provided. If for some reason a sibling injures himself or herself through lack of supervision, the Karratha Gymnastic Club Inc. cannot be held responsible. 14. Notify the club if you intend to withdraw your child at any stage throughout, or at the end of term. 15. Respect and abide by all policies and procedures of Karratha Gymnastic Club Inc. 16. Be aware of the repercussions that any breaches of this code of behaviour may incur. OTHER Karratha Gymnastic Club Inc. has also developed the following Codes of Behaviour: 1. Coach 2. Judge 3. Administrator For more information on the club s Codes of Behaviour please contact the Karratha Club 10 Officer

7 FEES POLICY The following is an excerpt from the club s Fees Policy detailing the rules governing fee payments and refunds at Karratha Gymnastic Club Inc. For more information on this policy contact the Club 10 Officer. 1. Payments 1.1 Annual Registration Fee Karratha Gymnastic Club Inc. is affiliated with Gymnastics WA and Gymnastics Australia. A non-refundable yearly registration fee provides National, State and Club membership with personal accident insurance This membership is valid from January 1st to December 31st in the current year This fee must be paid in full by all members prior to participating in any class, unless transferring from another club where payment had previously been made. 1.2 Fees Term fees are to be paid in full (fee is non-negotiable regardless of gymnasts availability to class attendance) and in advance prior to commencing any classes, unless arrangements have been made with the club s Administration and Finance Officer Training fees do not include costs for events (badge testing, clinics and competitions) or any uniform items. The fees are applied for the coaching/tuition provided and use of the Club s venue and gymnastics equipment Classes are not held on school holidays or public holidays, therefore charges will not be applied Fees are to be paid by direct deposit (preferred) or by cheque / money order Any direct deposit payments must be made a minimum of 2 weeks prior to commencement of classes to allow for confirmation of payment and reconciliation Payments made by direct deposit must have invoice number or child s name (first and surname) as a reference Payments made by direct deposit must also be accompanied by an to the club advising payment and details Members who may have difficulty with fee payment should contact the Administration and Finance Officer to apply for a payment plan Any member wishing to withdraw from the club at any time must contact the Administration and Finance Officer to advise of this decision A late fee of $15.00 may apply to any member who is over 10 minutes late in picking up their children from the gym after their class. 1.3 Outstanding Fees Any member with outstanding fees may not register for the following term until all previous payments are finalised A non financial member may be excluded from classes until outstanding fees are paid and may result in forfeiture of their place in the class Failure to pay fees may result of forfeiture of members place in the club.

8 2. Refunds 2.1 Refunds will only be paid in the event of a proven injury by way of producing a Medical Certificate to the Finance Officer. A credit will be then issued to your gymnastics account to be used against the next round of fees. 2.2 Non-attendance at general training sessions does not qualify a member for a refund or credit against fees paid. Pre-payment of term fees and annual registration fees, are a requirement to ensure a class position is available. 2.3 Class cancellation For any classes cancelled by the club a credit will be applied, with the exception of item Classes will be cancelled on the announcement of a cyclone yellow alert, in this instance classes will be refunded or a credit applied Classes will be cancelled the day following a cyclone yellow/red alert or other environmental disaster and refunds will not be issued for these classes. This is due to hall hire charges still applying and coaches requirements to carry out safety inspections of facility and equipment. The KGC s bank account details are as follows BSB: Account Number: Account Name: Karratha Gymnastic Club Inc. OTHER The Karratha Gymnastic Club Inc. has also developed the following Policies and Procedures which are relevant to its members. For further information please contact the Karratha Club 10 Officer. Member Protection Policy Privacy Policy Health and Safety policies Behaviour Management Policy Complaint Management Procedures

9 AT THE GYM Absences Written notification must be given to the gymnasts coach for any absences longer than 2 consecutive lessons, stating grounds for the absence. This helps coaches monitor the participants health (if absence is due to illness or injury) and modify activities if necessary on their return. If extended breaks are planned to be taken during term, coaches need to be advised as crucial leadup skills are missed during the child s absence, so activities on their return will need to be modified accordingly. If a child is absent from multiple training sessions without the club being informed it may be assumed that they have withdrawn and their position may be lost and fees forfeited. Boundary Setting Children usually have a clear sense of their physical and psychological boundaries. What they do not have are the skills to negotiate those boundaries, or the authority to insist upon them. Coaching children in gymnastics will usually involve some physical contact: assisting and guiding the gymnast, supporting them in some exercises, providing spotting and correcting errors. Some coaches use physical contact more than others and children vary in their responses to it. Children are entitled to set their own limits and should be reinforced in refusing any contact that transgresses their boundaries. We encourage you, as parents and caregivers to discuss these issues with the coaching staff, to talk to other parents of the gymnasts and to satisfy yourself that the club and coach are thinking about the needs of your child. Set up and Pack away of Equipment It is expected that all parents/guardians where possible assist with set up / pack away of the club s equipment, especially after training. As the club uses quite a large amount of equipment, assistance ensures that the club s coaches do not become physically overloaded. Some equipment is heavy or awkward, if correct pack away techniques are not known please speak to a coach who can instruct on the correct manual handling process and storage location.