CILIP NW Regional Network Minutes of the A.G.M. held on Monday 18th April 2016, 1.20pm, at Macclesfield Library, Jordangate, Macclesfield.

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1 Registered Charity no North West Branch CILIP NW Regional Network Minutes of the A.G.M. held on Monday 18th April 2016, 1.20pm, at Macclesfield Library, Jordangate, Macclesfield. Committee Members present: Michael Cook (Chair) MC Julie Griffiths (Outgoing Chair) JG Catherine Chorley (Secretary) CC Linda Ferguson (Mentor Support Officer) LF Debbie Franks (Treasurer) DF Deborah Harrop (Past Events Co-ordinator) DH Amy Roberts (Events Co-ordinator) AR 47 delegates, including 9 speakers, also attended the Members Day. Absent: Mark Burgess (Web Officer) Zoe Collyer-Strutt (Awards Officer) Emily Hopkins (Candidate Support Officer) Padma Inala (Special Interest Group Liaison Officer) Daniel Livesey (Candidate Support Officer) Lisa McLaren (Newsletter Editor) Helen Monagle (New Professionals Officer) Christine Tate (Student Rep) Minutes: Catherine Chorley (Secretary) Apologies for absence: Apologies were received from Zoe Collyer-Strutt, Emily Hopkins, Daniel Livesey, Lisa McLaren and Christine Tate. 1) Welcome to all JG welcomed all the Regional Network Members and introduced the Regional Network Committee. 2) Minutes of the 2015 AGM - 1 -

2 Accuracy of previous AGM minutes proposed by MC and seconded by AR. None. 3) Matters arising from the minutes 4) Chair s Annual Report JG gave a brief overview of the previous year s proceedings and membership statistics, including the following: a. Membership Currently 891 in the North West. b. Events A number of events have taken place over the last year. Highlights include: Making Your Message Stick (run in association with ARLG): a hands-on guide to creating presentations, facilitated by Ned Potter; Careers days at MMU attended by Committee members; A session on cataloguing; Professional Registration events: o Mentor training; o Mentor exchange of experience; o Portfolio Building workshop; o Three practical revalidation sessions in Salford, Haydock and Manchester. Events scheduled for year ahead (further details to follow): A visit to Liverpool Maritime Museum and Archive; A visit to Manchester Law Library. c. Twitter 797 followers to date. Accuracy of Chair s Report for 2015 proposed by LF and seconded by Geraldine Kane. 5) Financial Report 2015 DF discussed the accounts. Notable points included:- Accounts audited and passed by CILIP on 21 st January

3 Accounts balances remain in credit: as of 31 st December 2015 current account held and deposit account held 3, Plan to draw on some of the deposited funds again for activities in This is to keep attendance fees for events low, and to provide bursary support for members professional registration and CPD. Full financial breakdown provided in Appendix A. Accuracy of Financial Report for 2015 proposed by David Stewart and seconded by AR. 6) The CILIP North West Regional Network Committee for 2016 a. New Members: Catherine Chorley (Secretary) Zoe Collyer-Strutt (Awards Officer) Lisa McLaren (Newsletter Editor) b. Resignations: Julie Griffiths (Chair) Michael Cook (Vice Chair) Deborah Harrop (Events Co-ordinator) Olivia Walwyn (Secretary) Tracy Owen (Awards Officer) c. Existing members taking up new roles: Michael Cook (Chair) Amy Roberts (Events Co-ordinator) 7) Any other business None. Following the formal close of the AGM, MC thanked JG for all her hard work. 8) Date of next meeting Date for 2017 tbc. Catherine Chorley, Secretary of the CILIP North West Regional Network, 18 th April Signed Date - 3 -

4 Appendix A: Finance Report 2015 CILIP NWMN Costs Income Portfolio building workshop 22/10/ Refreshments Room hire Committee expenses Making your message stick 16/10/2015 1, Ned Potter's fee Catering Committee expenses (ARLG contribution to costs, rec d Jan 2016) Revalidation workshop 21/04/2015 Room Hire Members Day & AGM 12/03/2015 Room & refreshments Portfolio building workshop 23/02/ Committee expenses Refreshments 3.87 Introduction to CILIP Mentoring 19/01/2015 Expenses & refreshments CILIP Conference sponsored place Expenses Delegate fee CILIP Leadership Programme sponsored place LILAC 2015 sponsored place Committee expenses /03 meeting /06 meeting /08 meeting 02/12 meeting CILIP conference facilitation Postage

5 Interest from Current & Deposit accounts Income from CILIP Capitation 1, Transferred from Deposit a/c to Current Account 1, VAT due back from CILIP (payable in 2016) Our accounts were audited and passed by CILIP on 21 st January We have a healthy balance in our accounts at 31/12/2015 we had in the current account and 3, in the deposit account. We plan to draw on some of the deposited funds again for our activities in 2016, so we can keep the attendance fees for events low, and support members with professional registration and CPD with bursaries. Debbie Franks Treasurer, CILIP NWMN Prepared for the CILIP NWMN AGM 18 th April