Oregon School for the Deaf Board of Directors. Meeting Minutes October 10, 2008

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1 Oregon School for the Deaf Board of Directors Meeting Minutes October 10, 2008 Members Present: John Babbitt, Jacksonville Don Dorman, Philomath Dennis Gilstrap, Salem Robert Scheffel, Wilsonville Daniel Sloan, Salem Mark Liebe, Portland Members Absent: Staff Present: Guest Present: Interpreters: Betsy Burks, Portland Jann Lane, OSD Board Administrator Colleen Carson, Administrative Support Patti Togioka, OSD Director Sandra Gish Lisa Crawford Karissa Colemand 1. Call to order Don Dorman called the meeting to order of the OSD Advisory Board of Directors at 9:04 am on October 10, The meeting was held at the Oregon School for the Deaf, 999 Locust St NE, Salem, in the Clerc Conference Room. 2. Public Comment No public comment 3. Review/Approve Minutes There was discussion of some minor changes to be made to the minutes. All in favor of accepting September 12, 2008 meeting minutes with changes made. 4. Review/Approve Agenda After the 9:35 am Appeal Update there will be an update on the State Board of Education meeting and tour of the special schools, there will be an update from the Budget Committee. The work plan session will be at 3pm and the presentation by Patti Togioka will be at 1pm. All in favor to accept changes made to the agenda. 5. Staff Update Page 1 of 6

2 Jann Lane attended the Confederation of School Administrators (COSA) conference. One workshop attended was regarding data collecting and analysis. The Oregon School Board Association Annual Convention is November A member from the Oregon School for the Blind Board and Robert Scheffel from the Oregon School for the Deaf Board will be attending. Neil Kliewer of OSB board has resigned due to health concerns. The Confederation of Educational Administrators Serving the Deaf (CEASD) is holding a convention in the spring Jann Lane will share information regarding this convention at the next meeting. OSD is currently going through the accreditation process and Jann Lane is serving on the OSD accreditation committee. Jann Lane shared an article Gallaudet s New Aesthetic of Openness with the board. It has relevance to the school, especially around upgrading facilities appropriately to be in compliance with the American Disabilities Act (ADA). Information on the demographics of students currently attending OSD was handed out to the board. 6. Appeal Update Dennis Gilstrap and Daniel Sloan gave their insight on the State Board of Education meeting and the tour of the special schools they attended. There was discussion about the meeting and tours. The tours were very informative and showed members of the State Board what the schools do. The board discussed the timeline of the appeal. All board members have received the Summary Report from the Department of Education complied by Adrienne Sexton. The contracts from OTAK, Department of Administrative Services (DAS) and Oregon Department of Geology and Mineral Industries (DOGAMI) have been sent electronically to all board members. A report from OTAK is due soon. It will show building by building, at each campus, what is needed to bring them up to code and make them safe. It will also give a figure as to what the cost would be to accomplish this. There was discussion about the State Board 10/17/08 agenda item Student with Disabilities Oregon Administrative Rules (OAR) language. The changes being made to the language reflect the proper way to reference a child with a disability. The board would like an update, at the next meeting. There was discussion about some of the Oregon Administrative Rules being out of date. The board can review the Oregon Administrative Rules that relate to the Page 2 of 6

3 school and/or services for the whole state and make recommendations to the Superintendent to have them adjusted or reworked. This is a task that can happen after the preliminary master plan is done. The board would like to request an update from Morgan Allen regarding the monies being reduced from the OTAK contract. 7. Committee Reports Bylaw amendments adoption Robert Scheffel There was discussion regarding the proposed changes to the board bylaws. MOTION made by John Babbitt to table the discussion of the bylaws until the November meeting. There was discussion regarding the bylaws and the timeline for the appeal process. VOTE: All in favor to table the bylaws discussion until the November meeting. More discussion about bylaws and time required for review of the bylaws. MOTION made by Don Dorman to table the bylaws discussion until the December meeting. We have the appeal going on, plus we have also moved our meeting up one week. There was discussion regarding the short time between this meeting and the next meeting. VOTE: Those in favor of tabling the bylaws until the December meeting: Don Dorman, Dennis Gilstrap, Robert Scheffel, and Daniel Sloan Against John Babbitt Update from the Deaf Rights Committee Jann Lane Betsy Burks and Jann Lane were not able to meet. Betsy Burks asked that the subject be tabled. Jann Lane has collected information regarding deaf child rights from other states with the similar laws. Update from the Budget Committee- Dennis Gilstrap The presentation was tabled since there needs to be more research done regarding other boards and how they are funded. There was discussion about the board budget and the budget of OSB/OSD. The budget committee will compile a list of questions to ask George Dragich, ODE Fiscal Analyst. 8. Work Plan/Strategic Plan Page 3 of 6

4 The board discussed strategic planning. Time was focused on the OSD School Goals. Some points discussed: How OSD fits in with the rest of the state Community linkage Sustainability Objectives main points that will be measured by our 5 year plan. MOTION by Robert Scheffel that the board set up a timeline for the work to be finished and get it approved. There was discussion about the lack of time left to complete the master plan by February 1, The board will pull information from the document OSD 2014, OSD Continuing Improvement Plan and the Site Council. There was discussion about the objectives listed in the matrix provided by Jann Lane. MOTION made by John Babbitt to close the discussion on setting up a timeline. VOTE all in favor to close the discussion of setting up a timeline at this time. Discussed the motion still on the table from Robert Scheffel to set up the timeline. VOTE to set up a timeline at this point in the meeting. In favor - Robert Scheffel Opposed - Don Dorman, John Babbitt, Mark Liebe, Dennis Gilstrap, and Daniel Sloan The board discussed the-5 year Master Plan under ORS , and divided into groups of 2 for strategic planning. 9. OSD Program Patti Togioka, OSD Director The Louisiana School for the Deaf was closed this past Wednesday for an incident between an older child and a younger child. Patti Togioka created a document letting OSD staff know what happened in Louisiana and then put in information what Patti expectation are of safety at OSD. Patti Togioka discussed the safety measures that are currently in place at OSD. Patti Togioka discussed the rock at the entrance of the school. John Roy Wilson, a former OSD teacher, will be make a mosaic or something for the rock The City of Salem is looking at extending Maple Street out to Salem Industrial Parkway. A car dealership is the plan for the property. On Monday, November 3, a public hearing will be held regarding this issue. Page 4 of 6

5 Patti Togioka was able to get volunteers for her tutoring program. The Nightmare Factory (Haunted House) is having its 20 th Anniversary. The Nightmare Factory will be open October 24, 25, 29, 30, 31 and November 1. The high school is exploring the idea of a Harvest Fest. They would like to construct a Hay Maze next year during the Nightmare Factory. The high school would like to grow sweet corn, pumpkin patch and vegetables. OSD has new testing tool they are currently using by the Northwest Evaluation Association. Check it out at Continuation of the work plan. The board split up into groups of two to work on objectives. There was discussion on different ways to accomplish the task of working on the objectives. MOTION by Don Dorman to form a subcommittee to take the goals and move them toward strategies and measurement for the master plan. VOTE: All in favor of creating this subcommittee Dennis Gilstrap, Mark Liebe, and Don Dorman will serve on this committee. There was discussion regarding the timeline. February 1, 2009 is the deadline for submission of the Master Plan. A draft will be ready in December and a final vote taken in January. A recommendation was made to visit the school in December before finalizing the master plan. An hour will be set aside for a tour of OSD during the December meeting. November Draft #1 December Draft #2 connect w/staff and tour the school January final version and approve February submit There was more discussion regarding the timeline and possibility getting feedback from OSD staff. Don Dorman will talk to Patti about how to share information and get feedback from staff. 11. Next Meeting Items November 7, 2008 Devote next meeting to work on the master plan. Update on the co-location issue 12. Announcements Robert Scheffel will not be able to make it to the November 7 th meeting. Page 5 of 6

6 Meeting adjourned at 3:24 pm Page 6 of 6

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