Matt Talbot Retreat Movement Inc. Spiritual Retreats for Recovering Alcoholics ANNUAL MEETING

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1 Matt Talbot Retreat Movement Inc. Spiritual Retreats for Recovering Alcoholics ANNUAL MEETING January 10, 2016 Greetings and Salutation s Matt Talbot Retreat Group Officers and Happy New Year! As our meetings have evolved and as more of our retreat groups responded to attend, I would like to take this opportunity to introduce my theme for the upcoming Annual Meeting SURVIVIAL OF THE RETREAT GROUPS. We have come to the realization that more and more retreat groups are losing their venues due to facility closure by lack of financial support or diocesan realignment. The survival of your retreat group may lie in the balance. Ideas and alternative s relating to this situation would generate the perfect dialogue and intercommunication with each group, which could spawn many types of various discussions during our meeting Please understand that this theme is just some food for thought but it could prove to be very valuable to the struggling displaced retreat groups. In addition to this, we will also be demonstrating, in real time, the proper way to navigate around the Matt Talbot Website. With that being said, you are invited to attend the Annual Matt Talbot Retreat Movement Business Meeting on March 6, 2016, located at The Pines Manor Edison, New Jersey at 10:30 Sunday morning. Also included in this mailing are several items for your review: SPECIAL NOTE: We will be voting to amend our Bylaws Agenda/Meeting Information Directions Group Information sheet ( Please complete and return if necessary) (Due November) Meeting Response Form (Please complete and return) Amendments to Bylaws Proxy (To signed and return for those unable to attend) We are utilizing the option of the Proxy form, so we ask that if you are unable to attend, please sign and return. Your attendance at the meeting and/or your mail-in comments, question and suggestion are very important to the Matt Talbot Retreat Movement. We are looking forward in anticipation to see or hear from you. May God Bless you and keep you. Warmest Regards Yours-In-Service John Bodnar President Matt Talbot Retreat Movement Board of Trustees JB/ms

2 To: All Matt Talbot Retreat Groups Matt Talbot Retreat Movement Annual Meeting The Pines Manor, Edison, NJ ~ Sunday March 6, :30 AM Workshop Questions, Problems, Complaints, and Ideas Noon Lunch Up to three members from each group without charge. If you want to bring more people, additional meals are available at cost. 1:00 PM Annual Meeting Begins immediately after lunch. We Need New Trustees. And we need Trustees willing to commit time to the unglamorous work it takes to keep the Movement going and to make possible the Retreats which are so important in recovery for so many. Please send us your nominations. Agenda for the Annual Meeting 1. Welcome: John Bodnar President 2. Reports to Delegates a. Treasurers Report: Shannon Sked Financial Statements will be available at in the Group information area when received. b. Secretary s Report: Michael Schiavo/Lou Polonkay c. Annual Luncheon (Brunch) Report: Michael Schiavo / Mary Kilkeary 3. Board of Trustees Election 4. Amendment Vote 5. Business from the floor or requested by groups not in attendance. We hope to conclude the meeting by 4:00 PM Whether or not your group plans to attend, please fill in the enclosed response form and return it to us. Also, please fill in the information on the back of the response form which will give us current information about your group. While it would be wonderful to have all 202 groups in attendance, we realize that distance alone prevents this. Please give us your comments and suggestions. If you cannot attend, please sign and mail in the enclosed PROXY. Election Notice Please read carefully At the Annual Meeting of the Matt Talbot Retreat Movement Inc., the terms of the following members of the Board of Trustees will expire: David McIntyre, Stewart Brebnor, Shannon Sked, Chris Dilcher, Mary Kilkeary and John Garvin. Not all of these trustees may ask to be re-elected. To fill any of the at least five positions, you may nominate anyone you chose subject to the following criteria: 1. He or she must be in attendance at the Annual Meeting in order to briefly qualify and demonstrate their involvement with the Matt Talbot Retreat Movement and Purpose. 2. MUST be a member of the Matt Talbot Retreat Movement with three (3) years continuous sobriety, and generally have made at least two retreats. Space for your nominees is provided on the enclosed response form Register/Respond On-Line: Directions to The Pines Manor are enclosed ~ See reverse side or go to

3 DIRECTIONS TO THE PINES MANOR 2085 Route 27 (Lincoln Highway) Edison, NJ (732) FROM THE TURNPIKE NJ Turnpike To Exit 10. Follow signs to 287 North. Follow to Exit 2B (Route 27 South, New Brunswick) Bear right onto Route 27 South. Pines Manor is a half mile on the right. FROM THE NORTH Garden State Parkway South To exit 129. Follow to Interstate 287 North. Follow to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 south. Pines Manor is a half-mile on the right. Interstate 287 South Follow to Exit 3 (Metuchen-New Durham). Make a right off the exit onto New Durham Road. At the first light, make a left onto Talmadge Road. Go through the first two traffic lights and prior to the third traffic light, the side entrance of the Pines Manor will be on your left. Route 1 South Follow to Interstate 287 North. Follow to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 South. Pines Manor is a half-mile on the right. FROM THE SOUTH Garden State Parkway North To Exit 127. Take Interstate 287 North and follow to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 South. Pines Manor is a half-mile on the right. Interstate 287 North Follow to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 South. Pines Manor is half-mile on the right. Route 1 North To the Plainfield Ave. jug handle. Cross over Route 1 and go to the second traffic light, which is route 27 South. Make a right onto Route 27 North. Go 4 traffic lights. Pines Manor is approximately 1 mile on the left. FROM NEW YORK Staten Island Take 440 South over the Outerbridge Crossing. Route 440 South becomes Interstate 287 North. Follow to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 South. Pines Manor is a half-mile on the right. New York City Take either George Washington Bridge, the Holland Tunnel, or the Lincoln Tunnel, to NJ Turnpike South. Get off at Exit 10. Follow signs to Interstate 287 North. Go about two miles to Exit 2B (Route 27 South, New Brunswick). Bear right onto Route 27 South. Pines Manor is a half-mile on the right.

4 Response form: Matt Talbot Annual Meeting Please respond whether or not you plan to attend. Please also complete the back of this form with your current group information. To: Secretary of the Matt Talbot Retreat Movement Inc.: Please be advised that Group Number (will attend) (will not attend) the Annual Meeting on Sunday, March 6, 10:30 AM. The number of Delegates who will attend will be. Each group may have two voting delegates. A third group member may attend the luncheon without charge. Additional members may attend paying $20.00 each for lunch. The Pines is giving us a choice of entree: Please tell us: How many Chicken:. How Many Beef:, How Many Vegetarian:. If you don t tell us, you get Chicken! We would like to nominate the following as members of the Board of Trustees (please print carefully): We would like the following considered for discussion and/or action at the annual meeting: If a group indicates they will be represented, yet no delegate of the group attends, the group will be billed for the cost of the luncheons ordered but not served. In the past we have spend a great deal of money on luncheons for no shows We want to keep this type of waste to a minimum. Signed By: Medallion Number: Address City, State, Zip Please complete the back of this form and return it to: Matt Talbot Retreat Movement, Inc. 32 Watkins Drive Sandy Hook, CT Or Register/Respond On-line

5 Matt Talbot Retreat Movement, Inc. Group Data Sheet Group Number: Date: Chairperson/President Co-Chairperson/Vice President Secretary Treasurer Group Retreat Schedule (future retreats) Start Date End Date Retreat House (name and city) Group Retreat Contact

6 Matt Talbot Retreat Movement Inc. Spiritual Retreats for Recovering Alcoholics Proxy The undersigned, being a member of Group: Hereby authorizes, constitutes and appoints: (If left blank, the Secretary of the Board shall act as my proxy) As my agent and proxy to attend and represent my group at the Annual Meeting of Matt Talbot Retreat Movement Incorporated, on March 6, 2016 and at all adjournments thereof, and for the undersigned to vote for such action as may come before the meeting, said voting by agent and proxy to be according to the voting power the undersigned would be entitled to cast, if personally present. DATE: SIGNED: GROUP # PRINTED NAME:

7 PROPOSED AMENDMENTS BY-LAWS OF THE MATT TALBOT RETREAT MOVEMENT, INC. ARTICLE II: PURPOSE AND PRAYER 2.1 The purpose of the Corporation is to promote among alcoholics the Layman's Retreat Movement, to assist said alcoholics in their spiritual rehabilitation, to aid and encourage the formation of groups for the same purpose under the name of THE MATT TALBOT RETREAT GROUP, to promote the name and good works of our patron, MATT TALBOT, and in every manner permissible, to further his beatification and eventual canonization in the Holy Roman Catholic Church, and to provide financial assistance to worthy alcoholics *[Group Members] for the purpose of defraying incidental expenses *[for medallions and literature], in connection with making of a retreat. ARTICLE IV: TRUSTEES 4.1 The property, affairs, activities, and concerns of the Corporation shall be vested in a Board of Trustees, consisting of twenty-one (21) *[fifteen (15)] Trustees. The members of the Board shall upon election, immediately enter upon the performance of their duties and shall continue in office until their successors shall be duly elected and qualified. No person shall be elected or serve as a Trustee of the Corporation unless such person meets the following qualification: (a) Attendance at two or more Matt Talbot Retreats; (b) At least three continuous years of sobriety preceding his election; (c) Presence at the meeting at which he or she is nominated and elected; and (d) Membership in the Corporation as an individual member. 4.2 At the annual meeting of the Delegates next held at which these by-laws are adopted, there shall be an election by ballot for twenty-one (21) Trustees of the Corporation, seven (7) of whom shall be elected for a term of one (1) year, seven (7) for two years, and seven (7) for three (3) years. *[The number of the Board of Trustees was amended in March 2016, and will now consist of fifteen (15) Trustees of the Corporation.] Nominations for Trustee shall be submitted to the Secretary in writing prior to the Annual Meeting and will not be taken from the floor. At each annual meeting of the Delegates thereafter, a number of Trustees equal to that of those whose terms have expired shall be elected for the term of three (3) years. At the expiration of any term of three (3) years, any Trustee may be reelected. * Proposed amendments