Swan Lake News Letter

Transcription

1 Swan Lake News Letter Issue 1 November 2017 For those current HOA members your 2018 dues must be received by December 31,2017 to stay an active member. Those non-hoa members can join by contacting Connie Hall: or drop off your $5.00 check in the HOA box at the hall. Make check to: Swan Lake Village HOA and mark your lot number on check. Our goal as an HOA Board is to keep our members notified of upcoming events and current board information. Please, attend the November through April monthly meetings gives you that voice in our community. We are here to work with you and for you. Not sure who we are? Then please join us Monday mornings at 8 am for coffee at the community center. At 9 am we tell some jokes, honor those upcoming birthdays and anniversaries, have an old-timers raffle, discuss what events are happening and communicate what transpired in the community. So, if you haven t attended coffee please do we d love to have you. So, what has the new HOA board been doing? HOA board now meets year-round, even through the summer months we are communicating by phone or . Rewrote the HOA by-laws which were voted in this past March. Use motions during our Association Meetings to conduct orderly business. Address our finances for the upcoming year. Added outside signage board for better communications. Addressed all HOA Board positions, responsibilities and documented it so new comers to the board understand their position they accept. Changed the way we run our events so we break even on cost. All events are documented giving that event coordinator the option on the type of evening they are planning so ticket pricing supports the event. Opened up to Pescara Lake to share events and cost on some events. Improved communications with park management. Communication web site for information on HOA board. Updated resident list for better tracking on who s who in the park. New Web Site with all HOA information available with a click of a button. Site will make it easier to stay in touch with our residents and act as a communication site on updated information. TBA Computer Web Site & Educational Safety information training. TBA I encourage all to stop by the hall and read the HOA information bulletin board both in the office hall and community center.

2 Page 2 of 6 Up-coming HOA Projects 1. Plans to launch web site for HOA members to access HOA information such as meeting minutes, by-laws, board members and much more. 2. Monthly planned meetings with management which has already started. 3. Complete up-date on how negotiations went fall All paid HOA members now must bring their card to attend meeting & paid sponsored dinners. 5. Update the welcome committee Welcome Packet which just launched in August Looking for ideas on Monday coffee hour for summer months? 7. Newsletter every November and March. 8. Plans to meet with other park HOA s to share activity ideas. 9. Training seminars on safety and how to access HOA web sites. Meeting times TBA Watch for message on sandwich board Sorry to inform all but base rent will increase $23.64 starting January 1 st, Pass-thru which is water, sewer and garbage pick-up will increase $2.55. Base went up 4.4% compared to average past 18 years 4.2%. New Rates Are: Inside Sites: $ Corner Sites: $ Lake Front: $ We are bringing back Veteran s Day There will be a Veteran s day celebration honoring all our veterans. November 11, 2017, we will have a gathering of veterans at the community center. At 11:11 am we will honor our veterans then follow with a golf cart parade around the community. Lastly, we will be serving a lunch at the community center. Veterans will eat for free guest will pay a small fee for lunch. More details on the community hall bulletin board. Rent increase for January 2018 During our November, December and January HOA board meeting the negotiation committee will give a detailed report on what the community will be receiving in upgrades in

3 Page 3 of 6 Current HOA Board Members President: Ric Tyrer Vic-President: Jim Weisenbacher Secretary: Connie Hall Treasurer: Marlene Taylor Event Coordinator: Becky Moore Delegate at Large: Dave Leslie Delegate at large: Maureen Daley If you re interested in joining the board please contact one of our board members with a brief resume about yourself or you can go to swanlakevillagehoaboard.com and leave us a message, who you are and you re interested. All HOA members have a right to run for the board as long as you ve been a member 1 year. To contact the board, you can also use the: swanlakevillagehoaboard@gmail.com Let us know what your issue is and we will work to resolve it. News Flash, our HOA now has a WEB SITE you can access for all our information. More details at the November December meetings. Complaints or Maintenance Request Over the years many residents were under the impression the HOA board handles Swan Lake Community issues. Not true, the HOA board does not have that power in the community. If you have a maintenance issue or complaint park management has instructed the HOA to inform all residents to fill out a form located across from the office in a hanging black wall tray. You fill out the form and give it to Sonya or slide it under her door if she s not present. All complaints or maintenance request are confidential. If for some reason you are not getting satisfaction from management, yes, the HOA can only represent you in a meeting with management, HOWEVER if your issue is pertaining to something in the Swan Lake Prospectus you signed when you moved in or pertaining to Florida HOA status 723 we cannot assist you. Never hurts to ask us. MISCONCEPTION ON WHO TO CONTACT WHEN YOU HAVE A MAINTENANCE REQUEST OR COMPLAINT!

4 Page 4 of 6 SWAN LAKE VILLAGE Sponsored HOA EVENTS DATE EVENT CHAIR PERSON MAY DINNER OUT RIC & PAM TYRER JUNE DINNER OUT LEA WEST JULY JUL 4th PARTY TBA JUL DINNER OUT JIM & BRENDA WEISENBACHER AUGUST 2017 DINNER OUT STEVE & NANCY TRUAX SEPTEMBER 2017 DINNER OUT WA YNE & JODY SENEY OCTOBER 2017 DINNER OUT BURT & PEGGY TUPPER NOVEMBER VETERANS PARADE - LUNCH BOARD NOVEMBER BOARD MEETING BOARD NOVEMBER THANKS, GIVING DINNER TBA DECEMBER BOARD MEETING BOARD DECEMBER CHRISTMAS DINNER BOARD DECEMBER 2017 NEW YEARS EVE PARTY BECKY MOORE JANUARY BOARD MEETING BOARD JANUARY DINNER TBA JAUUARY 2018 WHITE ELEPHANT SALE BURT TUPPER FEBRUARY VALENTINES DANCE PESCARA LAKE FEBRUARY ASSOCIATlON MEETING BOARD FEBRUARY 2018 CANADA NIGHT CAROL KENDALL MARCH 2018 LADIES TEA PAM TYRER & JODY SENEY MARCH 2018 Sf PATRICKS'S DA PARTY ERIN ELNAGGAR MARCH 2018 ANNUAL GENERAL MEETING BOARD MARCH 2018 DINNER TBA APRIL 2018 END OF SEASON PARTY TBA APRIL BOARD MEETING BOARD Amendments/additions to this forecast are to be submitted to the event coordinator (Becky Moore) in the first instance Revised

5 Page 5 of 6 SWAN LAKE VILLAGE NON-HOA EVENTS DATE EVENT CHAIR PERSON DEC PANCAKE BREAKFAST CAROL KENDAL / BRENDA WEISENBACHER JAN BRUNCH CAROL KENDAL / BRENDA WEISENBACHER FEB SUPER BOWL PARTY CAROL KENDAL / BRENDA WEISENBACHER MAR SOCKHOP / FISHFRY CAROL KENDAL / BRENDA WEISENBACHER Amendments/additions to this forecast are to be submitted to the event coordinator (Becky Moore) in the first instance HOA BOARD MEETING PROTOCAL To all HOA paid members, Protocol for a meeting has change this past year so those who might not have attended our spring 2017 meetings we thought a little update to how the meetings are run would greatly help clarify the difference between BOARD meetings and ASSOCIATION meetings. BOARD MEETING: We usually have four board meeting between November and April normally on a Tuesday of the month however due to our monthly events it can vary so we post fourteen days before a meeting on the bulletin board and outside signage board. During board meetings residents can only speak on agenda items however we do have MOTION FORMS available in the hallway across from the office. Fill out your question of concern no later than 5 days before a board meeting and place in the basket sitting on filing cabinet by the pool table. The board will discuss your request deciding either not addressing it, tabling it or address you motion during the meeting. ASSCOCIATION MEETINGS: We have two, one in February and one in March. These are the only times a resident can speak during a meeting however that resident still needs to fill out a MOTION FORM. During these meetings, we discuss what changes the HOA residents want to vote on. February meeting, we introduce those paid residents who plan to run for the board. February, we vote on all issues present and accepted. We, the board, are always looking for chairpersons to handle such things as board nomination committee or negotiation committee. If you wish to submit your name contact board or use the swanlakevillagehoaboard@gmail.com. The chairperson and members of the negotiation committee need to be fulltime residents, or at least in the park between May thru September. This is due to meeting with management in August and ownership in September. Those interested can send in a motion anytime or contact current committee chairperson. Not sure who that is contact: HOA Vice President Jim Weisenbacher

6 Page 6 of 6 HOA Activities! Red Hatters: Contact Maxine Hoy Caption describing Become an HOA Member! Shuffle Board: Thursdays & Saturdays 6:15! Cards: Mondays 6 PM Texas Hold em at the community center. Wednesdays 6:30 Euchre and Dominos at the community center. Contact: Connie Hall Fridays 6:15 Poker Contact Jim Weisenbacher phone ! Coffee Mondays 8 AM at the community center.! Sit & be Fit Exercise XXXXXXXXXX!! Ladies and Men s luncheons! Ladies golf league Thursdays: Call Dot Best phone Events Becky Moore Don t see something you enjoy visit our resident board in the hall or post an activity you would like to start. Welcome Committee Brenda Weisenbacher, with the help of Diane Struhar just took over the Welcome committee. First off, our entire community would like to thank those past welcome people whose handled this duty for many years. If you know someone that needs a welcome, meet and greet, please contact Brenda phone Being our first HOA newsletter any suggestion or ideas are welcome. Contact Jim Weisenbacher