Newsletter (TBD) Area meets Sunday, July 09, pm & 2pm

Transcription

1 Recovery Coast Area ASC Meeting Minutes for meeting held JUNE 11, 2017 ~~~IMPORTANT NOTES~~~ Subcommittees will be meeting Sunday, July 2, 2017 Smile Faith Foundation (11am) Activities (12:30 pm) Phone line/pr (2 pm) H&I Newsletter (TBD) Area meets Sunday, July 09, pm & 2pm OPEN AREA POSITIONS: Vice Chair, Secretary Alt, RCM, RCM 2, Policy Chair *** NEW BUSINESS*** ***Motions to vote on, nominees to vote on, policies to review, *** Meeting opened at 2:00 p.m. with the Serenity Prayer Purpose Statement read by Secretary/ Traditions read by H&I/ Concepts read by Pete / De-Quorum Statement read by Chair GROUP ATTENDANCE Sun, Sand & Serenity (SSS) present Serenity on Sunday (S0S) present Candlelight Group (CG) present MORE/Keepin Clean (MORE) present Still Alive (SA) present NA Lengths (NAL) present Spiritual Principles I, II, III (SP) present The Journey Continues (JT) present Totally Committed (TC) present A New Start (ANS) - present Got Recovery? (GR) present Women With A Message (WWM) - present Our Primary Purpose (OPP) present SASTOS (SAS) present Basic Friday Night (BF) present Change or Die (COD) present Living It (LI) present Total Number of Voting Groups Present: 17/17 Quorum = 2/3 = 12 Simple Majority= 9 Chair Present Vice Chair vacant Secretary Present Alt Secretary vacant Treasurer present Alt Treasurer vacant Literature Distributor present Alt Lit Distributor Present RCM 1 Vacant RCM 2 vacant H&I present Phoneline/PR present Activities Present Policy Vacant Newsletter Vacant Web Chair Vacant Alt Web Chair vacant Unity Day - Present ASC & SUBCOMMITTEE ATTENDANCE

2 *Motion to accept the minutes: SASTO, 2 nd by BFN OPEN FORUM Policy of subcommittee nomination clean time requirements. OLD BUSINESS Motion: A Made by: AdHOC 2 nd by Still Alive Motion Reads: Recovery Coast ASC apply for unincorporated assc. EIN number to replace the personal SS number that are being used currently to do business and be compliant with loval, state, and federal law to do banking. Current members of the adhoc will be responsible for completing this task. Intent: Compliant with laws ad meeting personal liability. Impact on Area: Housekeeping For: 11 Against:0 Abstain:0 PASSED OLD NOMINATIONS Nominee: Brittany Nominated for Activities Chair Nominated by Activities 2 nd by SOS clean date 11/16/12 Has a homegroup, SSS. Has a working knowledge of the 12,12, and 12. Relevant service positons: Group(alt gsr, secretary) Area(secretary) Subcom(unity chair, vice chair, activities vice chair). Has fulfilled all service positions. Resources brought to table ( working knowledge of activities and has been chair of unity day). Life experiences: (I have helped with events with girl scouts. Clases at school will help in effectively facilitate the subcom) PROS: tremendous growth and organizational skills, fulfills commitments, experienced. CONS: can get flustered in group settings Nominee: Frank G nominated for H&I chair nominated by H&I 2 nd by GR clean date 12/16/15 Has a homegroup, SAS. Has a working knowledge of 12,12, and 12. Relevant service positions: GSR sasto, vice chair of H&I, Panel leader for H&I. Has fulfilled all service positions. Resources brought to table: ORG skills. Life experiences: (served as chair, president of dozens of political and military comms. MBA 2004) PROS: solid member of H&I with a love of service, has time since retired, past experience CONS none NEW BUSINESS Motion: A Made by: got recovery 2 nd by SA Motion reads: to change in article VIII section 8.1 nominations for all positions, to be defined as Admin and subcommittee chairs. Intent: to clarify and restore the intent of the policy Impact on area: clarification of policy For: Against: Abstain: Motion to close nominations for voting. Made by SSS 2 nd by WWA NEW NOMINATIONS COPY OF EACH NOMINEES FORM TO FOLLOW ASC FORMS Kari B for treasurer: PROS strong willingness, to complete position, willingness to learn and to teach, great with details. Angelique for web IT: PROS doing it already, knowledgeable, accountable Rachel for Lit Dist: PROS alt lit currently, fulfills commitments Ed Z for vice chair: PROS experienced, qualified, cares CONS not friendly, misappropriated funds Roy G for PR Chair: PROS brings necessary seriousness and willingness to position, wellspoken in NA matters, exemplifies spiritual principles

3 GROUP REPORTS Group GSR Avg. Attendance Avg. Newcomer Collections Expenses Lit ASC Donation Sun, Sand, Serenity B 15 1 $59.77 $30.39 $30.39 $29.38 Things are going well. Could use some support. Serenity on Sunday J 37 2 $ $115 $61 $17.67 Steady attendance, good atmosphere of recovery. We could always use more homegroup members Candlelight M $- $44.90 $19.90 $0.95 Meeting is doing well and celebrations are coming up. Coffee is hot and the cake is sweet. M.O.R.E / Keeping Clean D 37 2 $ $96.59 $0 $ Our attendance has been increasing lately. Got a couple new homegroup members. Still Alive T 38 1 $ $74.87 $24.87 $34.43 There are a few homegroup members celebrating this month: May 30 th Sabrina 1year, Kari 29years on June 13 th, Jon 6 years June 13 th, Frank T 2 years June 6 th, Kim july 26 10years. Attendance is well NA Lengths D 45 2 $ $ $56.91 $21.02 Attendance has been great and we ve got lots of celebrations in May and June! 1)Amanda celebrates may 9 th 4year 2) Dee celebrates june 6 th 2years 3) Doug celebrates june 20 th 3years 4) Angelique celebrates June 13 th 3years Spiritual Principle I, II, & III L 31 5 $ $51.98 $38.13 $38.40 All is well at group. Bernie celebrates 33years on May 13 th. Cirilo is celebrating June 22 nd. ILS Lugo The Journey Continues E $ $ $ $ Totally Committed J 30 1 $ $51.98 $21.98 $54 Totally Committed doing well. Great atmosphere of recovery we meet every wed at 8pm. We do not need help from area at this time. We made a donation of to area. ILS Jess A New Start G 15 0 $143 $39.20 $36.00 $ Staying firm on attendance. Christina f celebrates 1 yr. chrisitna p celebrating 12 years on the 14 th of june Got Recovery D 26 1 $147 $62.06 $32.06 $117 Danielle celebrates 7/13 15yrs. We have a concern regarding the cleantime requirements vs actual cleantime for the H&I nominee and hope that to be addressed. Women With A Message M 26 2 $ $45.38 $15.38 $ Mary S celebrates 1year june 1 st. the meeting will be unisex that evening for who would like to come attend. Our Primary Purpose T 18 8 $ $ $ $ Money for area will be turned in next month. Looking for anyway to make opp as comfortable as possible to the newcomer. Could always use support SASTO Misfits F 83 3 $372 $ $72.33 $ June 30 th Robert 13 years sasha 27 Basic Friday Night G 18 1 $ $ $ $ All is well. Could use willing servants at a homegroup level. ILS Change or Die P $ $ $38.33 $.35 Steady attendance. Pete(current GSR) nis going north for 3months. Bryan will take over as GSR and Bobby B as Alt GSR Living It M $ $ $ $ (ASC & SUBCOMMITTEE REPORTS) ASC Chair ( J): Area is going well. Getting things done. Secretary (S): Looking for Alt and Secretary Nominations for upcoming elections. I will not be perusing a second year. ILS Spencer No change to budget

4 Activities (O): activities last event went well. H&I did a great job also we beat bay area in softball. Next event is june 17 th country western dance at pinehill 7 to 11. Green key beach july beach bash. Skate night aug 19 th presell tickets for 10. No addict turned away. Unlimited pizza and soda 2hours of skating. Labor day weekend sept 3 at Anclote key park beach event. Still need unity day chair. H& I (M ): H&I continues to grow. New members joining monthly. Trinity hospital mtg can use trusted servants. May 28 will be over learning day with a BBQ and softball game. We had 2 more men approve for the jail. H&I will do a presentation at any HG willing to host us. Budget stays the same. No changes. IGLS Mike F Literature Distributor(C): all is well with the exception of a few back order for books and medallions. Phone Line/ PR (J): all is well in PR the phones have picked up a lot. And we have been getting phone calls from the benches. We have a few events we ve been asked to go to. On june 15 th 6-8 we will setup booth and be apart of a round table discussion sept 21 st we will be teaming up with H&I to do a presentation at the 6 th annual substance abuse prevention conference. We handled the recovery revolution at tn24 with a booth and are presents. Policy (): VACANT RCM (): Web/IT: I will need to contact previous chair person for GoDaddy to help with a 401 error code. All other updates have been successful. ILS, Angelique Unity Day(B): GROUP COLLECTIONS GROUP ASC Donation TREASURY REPORT JUNE 11, 2017 Literature Total Sun, Sand & Serenity $29.38 $30.39 $59.77 Serenity On Sunday $17.67 $61.00 $78.67 Candlelight Group $5.41 $11.34 $16.75 MORE/ Keepin Clean $ $9.07 $ Still Alive $34.43 $24.87 $59.30 NA Lengths $21.02 $56.91 $77.93 Spiritual Principles I, II, III $38.40 $69.60 $ The Journey Continues Group $0.00 $3.42 $3.42 Totally Committed $52.01 $21.99 $74.00 Got Recovery? $23.85 $34.15 $58.00 Our Primary Purpose $0.00 SASTO S $ $50.12 $ Basic Friday Night $17.61 $0.00 $17.61 Change or Die $0.35 $38.33 $38.68 HART $0.00 Spiritual Awakenings $0.00 Living It Group $0.00 $0.00 Moon Lake $0.00

5 A New Start $0.00 $0.00 $0.00 Activities Donation $0.00 $0.00 $0.00 Life's Lessons $0.00 Women w/a Message $ $15.38 $ TOTAL DONATIONS $ $ $1, CHECK DISBURSEMENTS CHECK # AMOUNT TOTAL ASC Rent 1927 $40.00 $40.00 Subcommittee Rent 1928 $35.00 $35.00 FLRSO -LIT 1929 $ $ Monthly Regional Donation 1930 $25.00 $25.00 Independent Printing 1961 $74.83 $74.83 Metropolitan Adver. - Bench FL Region Prudent Donation 1931 $50.00 $ $72.79 $72.79 Spencer T. Secty Reimb $50.93 $50.93 $0.00 $0.00 $0.00 $30.00 Total $ $ RECCURRING CREDIT CARD DISBURSEMENT DATE AMOUNT PAID TOTAL Wells Fargo Monthly Fee 28-Apr $14.00 $14.00 Storage monthly w/d on 1st 2-May $ $ $0.00 $0.00 TOTAL CREDIT CARD $ ACTIVITIES AND PR RESERVES COMMITTEE BALANCE ASC DEPOSIT ASC DISBURSEMENT BALANCE Activities -Unity Day $2, $2, $0.00 $0.00 PR - Reserves $0.00 $0.00 $0.00 $0.00 TOTAL $2, $0.00 $0.00 $2, FINAL REPORT

6 TOTAL FROM PREVIOUS MONTH DEPOSIT PRUDENT RESERVE TO AREA BALANCE PAYABLES ACTIVITIES AND PR BALANCE CASH ON HAND $5, $1, $0.00 $1, $2, $3, TOTAL IN ACCOUNT Cash on Hand $3, Activities and PR $2, TOTAL $6,000.00

7 GSR Report for the Month of : _ Todays Date: Name of meeting: Meeting Day/ Time: Format: Secretary: GSR: _ GSR ALT: Recovery Coast of Narcotics Anonymous Treasurer: Average Attendance: Average Newcomers: Please include the following in your Home Group Narrative: (Is your attendance increasing or decreasing? If so, why do you think that is? Share issues pertaining to the atmosphere of recovery, pertinent matters raised in your group conscience, particularly those affecting other groups or NA as a whole, significant discussion on motions from the previous RCANA minutes, celebrations or special events, announcements from the facility in which you meet.) Financial Statement INCOME since last ASC 7thTradition Literature Sold Total Cash Bal. of Cash on hand including Prudent Reserve: EXPENSES Prudent Reserve: Rent: Supplies: Literature Purchased: Total Expenses CASH: EXPENSES: DONATION: Total Cash on hand: AMOUNT OF CASH YOUR GROUP IS HOLDING ON TO.

8 Recovery Coast Sub-Committee Form Date Subcommittee Sub-committee Meeting Day/ Time / Location Chair: Vice-Chair: Secretary: Other: Active Members: Subcommittee Report: In Loving Service,

9 RCANA MOTION FORM Motion # Date Motion Made By Group/Position: Second By Group/Position: Motion Reads: Intent of Motion: Impact on area: (policy change, financial, spiritual) Changes to Policy : Motion Withdrawn Motion Status == For Secretary s use only Quick guide to voting requirements of main motions Motions requiring 2/3 vote: Policy changes, Motions pertaining to money, Removal of Officers Motions requiring Majority vote: Elections, Housekeeping Motions pertaining to conducting business do not require a table back to the groups.

10 BOOKS Recovery Coast Area Literature Order Form ***** Updated January 2014 ***** DESCRIPTION ITEM # QUANTITY PRICE TOTAL Ba sic Text, English, hard cover EN-1101 $11.55 Ba sic Text, English, soft cover EN-1102 $11.55 Ba sic Text, soft cover pocket-sized version EN-1106 $11.55 Basic Text, Large Print LG-1101 $15.75 Just For Today, soft cover EN-1112 $9.00 Just For Today, soft cover - pocket-sized version EN-1113 $9.30 Sponsorship Book, soft cover EN-1130 $8.25 It Works, hardcover EN-1140 $9.00 It Works, soft cover EN-1143 $9.00 It Works, hardcover - pocket-sized version EN-1144 $9.30 It Works, large print LG-1140 $12.75 NA Step Working Guides EN-1400 $8.50 Living Clean : The Journey Continues, Hardcover EN-1150 $9.75 Living Clean : The Journey Continues,Softcover EN-1151 $9.75 Guiding Principles: The spirit of our Traditions EN- $11.00 BOOKLETS Book subtotal -> DESCRIPTION ITEM # PRICE TOTAL Twelve Concepts for NA Service EN-1164 $2.05 Introductory Guide to NA EN-1200 $2.00 White Booklet EN-1500 $0.75 White Booklet for H&I - no staples 1500H&I White Booklet, large print LG-1500 $0.75 The Group Booklet EN-1600 $0.95 Behind the Walls EN-1601 $0.95 Behind the Walls for H&I - no staples 1601H&I In Times of Illness EN-1603 $3.20 NA A Resource in Your Community EN-1604 $0.40 Information about NA EN-1604A $0.26 The Group IP #2 EN-3102 $0.31 Working Step Four in NA #10 EN-3110 $0.77 By Young Addicts For Young Addicts #13 EN-3113 $0.31 For Those in Treatment # 17 EN-3117 $0.31 The Loner #21 EN-3121 $0.31 For The Parents Of Young People #27 EN-3127 $0.31 NA Groups and Medication EN-2205 $0.31 Principles and Leadership in NA Service EN-2206 $0.31 Social Media & Our Guiding Principles EN-2207 $0.31 PAMPHLETS Booklets Subtotal-> IP DESCRIPTION & NUMBER (#) ITEM # PRICE TOTAL Who, What, How & Why # 1 EN-3101 $0.24 Another Look # 5 EN-3105 $0.24 Recovery, Relapse # 6 EN-3106 $0.24 Am I an Addict? # 7 EN-3107 $0.24 Just For Today # 8 EN-3108 $0.24 Living the Program # 9 EN-3109 $0.24 Sponsorship # 11 EN-3111 $0.24 Triangle of Self-Obsession #12 EN-3112 $0.24 One Addict s Experience #14 EN-3114 $0.24 P I and the NA Member #15 EN-3115 $0.24 For the Newcomer #16 EN-3116 $0.24 Self-Acceptance #19 EN-3119 $0.24 H &I and the NA Member # 20 EN-3120 $0.24 Welcome to NA #22 EN-3122 $0.24 Staying Clean on the Outside #23 EN-3123 $0.24 Money Matters Self -Support in NA #24 EN-3124 $0.53 Accessibility For Those w/additional Needs #26 EN-3126 $0.24 Funding NA Services #28 EN-3128 $0.35 Introduction To NA Meetings EN-2201 $0.24 Group Business Meetings EN-2202 $0.24 Group Trusted Servants: Roles and Responsibilities EN-2203 $0.24 Disruptive and Violent Behavior EN-2204 $0.24 Pamphlets Subtotal-> PAGE 1 TOTAL : EN- EN- $0.75 $0.95

11 SERVICE HANDBOOKS AND GUIDES DESCRIPTION ITEM # QUANTITY PRICE TOTAL H&I Handbook (with Audio CD) EN-2101 $9.65 H & I Basics EN-2101G $0.60 Public Relations Handbook EN-2102 $9.85 PR Basics EN-2102B $1.75 A Guide to World Service EN-2104 $4.30 Literature Committee Handbook EN-2105 $2.75 Handbook for NA Newsletters EN-2106 $2.10 A Guide to Phoneline Service EN-2107 $3.60 Treasurer s Handbook EN-2109 $2.10 Group Treasurer s Workbook EN-2110 $2.10 A Guide to Local Service EN-2111 $7.05 Outreach Resource Information EN-2113 $2.75 Additional Needs Resource Information EN-2114 $2.75 Institutional Group Guide EN-2115 $4.30 Planning Basics EN-2116 $2.05 Hand Book subtotal -> ACCESSORIES DESCRIPTION ITEM # QUANTITY PRICE TOTAL Group Treasurer s Record Pad EN-9001 $0.75 Literature Rack (Wire, 8 Pocket) EN-9053 $20.80 Literature Rack (Wire, 16 Pocket) EN-9054 $26.15 Literature Rack (Wire, 20 Pocket) EN-9055 $38.10 NA Wallet Cards 500 (Overdose/Jail) EN-9060 $7.05 NA Wallet Cards 500 (Recovery is Possible) EN-9061 $7.05 NA Wallet Cards 500 (3rd Step) EN-9062 $7.05 NA Wallet Cards 500 (Serenity Prayer) EN-9063 $7.05 NA Wallet Group Reading Cards - (Bundle of 15) EN-9127 $ Poster Set EN-9070 $10.00 My Gratitude Speaks Poster EN-9071 $1.45 Serenity Prayer Poster EN-9072 $1.45 Twelve Steps Poster EN-9073 $3.30 Twelve Traditions Poster EN-9074 $3.30 Third Step Prayer Poster EN-9075 $1.45 Just For Today Poster EN-9076 $1.45 Group Reading Cards EN-9130 $4.60 Basic Journal - (Gift Edition Basic Text Design ) EN-9400 $20.80 NA Medallion Journal Black EN-9401 $17.35 NA Medallion Journal Terra Cotta EN-9402 $15.35 "Basic" Mug - dark blue EN-9415 $6.40 Accessories subtotal -> PAGE 2 TOTAL:

12 KEY TAGS DESCRIPTION ITEM # QUANTITY PRICE TOTAL Welcome White EN-4100 $ Days Orange EN-4101 $ Days Green EN-4102 $ Days Red EN-4103 $ Months Blue EN-4104 $ Months Yellow EN-4105 $ Year Moonglow EN-4106 $ Months Grey EN-4107 $0.53 Multiple Years Black EN-4108 $0.53 CHIPS Key Tags subtotal -> DESCRIPTION ITEM # QUANTITY PRICE TOTAL Welcome White EN-4200 $ Days Orange EN-4201 $ Days Green EN-4202 $ Days Red EN-4203 $ Months Blue EN-4204 $ Months Yellow EN-4205 $ Year Moonglow EN-4206 $ Months Grey EN-4207 $0.35 Multiple Years Black EN-4208 $0.35 MEDALLIONS Chips subtotal -> DESCRIPTION YEARS ITEM # QUANTITY PRICE TOTAL Fill in year needed example- Bronze (10 year) or => EN-4310 for example Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Bronze EN-43 $3.20 Tri-Plate Green EN-61 $23.45 Tri-Plate Purple EN-62 $23.45 Tri-Plate Blue EN-63 $23.45 Tri-Plate Red EN-64 $23.45 Tri-Plate Black EN-65 $23.45 Tri-Plate Pink EN-66 $23.45 Tri-Plate Gold EN-67 $23.45 Tri-Plate Violet EN-68 $23.45 Tri-Plate Orange EN-69 $23.45 Medallions subtotal -> PAGE 3 TOTAL:

13 NON DISCOUNTABLE ITEMS SHEET BOOKS AND CD ROMS DESCRIPTION ITEM # QUANTITY PRICE * TOTAL CD ROM - It Works ( not audio ) EN-8910 $21.80 CD ROM - Step Working Guide ( not audio ) EN-8911 $21.80 CD ROM - Just For Today ( not audio ) EN-8912 $21.80 Basic Text, Gift Edition EN-1107 $26.25 Miracles Happen EN-1120 $28.85 Miracles Happen & Audio Cd EN-1121 $11.00 Just For Today, Gift Edition EN-1114 $17.40 It Works, Gift Edition EN-1142 $17.40 Sponsorship Book, Gift Edition EN-1131 $20.90 Starter Kit EN-9020 $6.75 Books/CD ROM subtotal -> SPECIALTY ITEMS QUANTITY Leather Flip Photo Album Black $12.00 Leather Zippered CD Holder Brown $12.00 Leather Key Tag Medallion Holder Brown $8.00 Jimmy K Logo Blanket $50.00 Flameless 6'' Vanilla Scented (with Jimmy K Logo) $16.00 Flameless 6'' Vanilla Scented (with Jimmy K Logo) $12.00 Teddy Bear (with Jimmy K Logo) $15.95 Spinner (with Jimmy K Logo) $14.95 Floral Stained Glass Serenity Prayer $52.50 NA Cotton Chenille Pillow $25.00 Specialty Items subtotal-> VIDEO AND AUDIO TAPE LITERATURE QUANTITY Just for Today Video tape (special order) EN-8000 $60.60 Basic Text Audio CD Set (4) EN-8811 $10.20 It Works Audio CD EN-8821 $17.90 Step Working Guide - Audio CD's ( 6-cd set ) EN-8830 $22.70 NA Audio Archive Sampler on CD EN-8950 $15.75 MEETING LISTS OR FLYERS Video/Tape subtotal -> DESCRIPTION Get Your Meeting List or flyers Copied QUANTITY PRICE* Single Side Black & white 8 1/2 x 11 ( your meeting list) $0.08 Double Sided Black & white 8 1/2 x 11 ( your meeting list) $0.16 Single Side Full Color 8 1/2 x 11 ( your meeting list) $0.36 Double Sided Full Color 8 1/2 x 11 ( your meeting list) $0.72 Meeting List or Flyers subtotal -> PAGE 4 TOTALS : NON-DISCOUNTABLE TOTAL *

14 LITERATURE SUBTOTAL X 7% Tax TOTAL Literature Amount Area Donation Amount of Money Order DATE GROUP NAME GSR PHONE # MODIFIED VERSION OF FLORIDA RSO / WSO OFFICE ORDER FORM LITERATURE ORDER FORM UPDATED JANUARY 1 ST 2014.

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17 Activities Policy Guidelines Purpose The primary purpose of the Activities Subcommittee is to promote unity and fellowship for the Recovery Coast Area of Narcotics Anonymous. The Activities Subcommittee is responsible for organizing and hosting events such as: dances, picnics, Unity Day, etc. in a recovery oriented atmosphere. Activities Subcommittee members will take nominations for the Chair of our annual Unity day ad-hoc committee in March and April, with election in May. Meetings Activities will hold at least one monthly meeting of the subcommittee. All subcommittee meetings will be held the first Sunday of the month. All subcommittee business meetings will be held in a public place. Any unscheduled business meetings will be held at the chair s discretion. Place and time will be delegated by Chair and all committee members must be notified within 48 hours of the meeting. Agenda for Meetings Serenity Prayer Reading 12 Traditions and 12 Concepts Reading minutes of previous meeting Old Business New Business Serenity Prayer Composition of the Subcommittee This subcommittee will consist of members of NA who have the willingness to serve and meet certain requirements. The

18 officers of the subcommittee will be as follows: Chairperson Vice Chairperson Treasurer Secretary Treasurer Supply Coordinator General Members Qualifications for general membership General membership shall consist of any person expressing the desire to make a commitment to work with this subcommittee. In all cases the members shall: Have the willingness to serve, be a member of the Recovery Coast Area of NA, attend (2) consecutive subcommittee meetings to be a voting member. If (2) subcommittee meetings are missed without prior notice to the chair, you must attend two more consecutive subcommittee meetings to regain voting status. Qualifications for Officers Chairperson Requirements: Willingness, desire to serve, 2 years continuous abstinence from all drugs, the time and resources necessary to complete duties, knowledge of the 12 steps, concepts and traditions of NA and previous experience as a working member of the activities subcommittee. Duties: Chair the monthly subcommittee meeting Expedite action on motions referred to the subcommittee Attend all ASC meetings Inform ASC of subcommittee activities, needs and other relevant information Submit a written report of the sub committee's monthly meetings Submit a year end written report each July to the ASC. The written report should include the year s activities, accomplishments, specific problems or situations, financial records and plans for the upcoming year. Subcommittee is to pay bills including reserves first and then pass the rest of funds to the Area. They will maintain the activities web page on the area website. Vice Chairperson Requirements: Willingness and the desire to serve, One year continuous abstinence from all drugs, the time and resources necessary to complete duties, Knowledge of the 12 steps, concepts and traditions of NA, Previous experience as a working member of the activities subcommittee. Duties: In the absence of the chair, Vice Chair is to assume all responsibilities.

19 Treasurer Requirements: Willingness, desire to serve, 4 years continuous abstinence from all drugs, 2 years residency of Recovery Coast, the time and resources necessary to complete duties and the knowledge of the 12 steps, concepts and traditions of NA. They must have steady income and previous bookkeeping experience. Duties: Name on Activities Bank Account with someone from ASC admin Keep Activities Reserve at $500 in bank account All money to be deposited directly after function Take 20 percent of profits from activities and deposit into Unity Day reserve in Area checking account, not to exceed $2500 Keep accurate reports on card reader and costs to use. (3% of each swipe) Turn in accounting report to Chair to give to ASC on monthly basis Pay bills including reserves first and then pass the rest of funds to the Area. Make money order for Chair of any funds exceeding $ to take for donation to ASC Be treasurer of Unity Day Secretary Requirements: Willingness and the desire to serve, 6 months continuous abstinence from all drugs, the time and resources necessary to complete duties, knowledge of the 12 steps, concepts and traditions of NA and previous experience as a working member of the activities subcommittee. Duties Take minutes. Provide minutes of previous meeting each month to members. Maintain list of voting members. Supply Coordinator Requirements: Willingness and the desire to serve, 1 year continuous abstinence from all drugs, the time and resources necessary to complete duties, knowledge of the 12 steps, concepts and traditions of NA and previous experience as a working member of the activities subcommittee. Duties: Must have access to all supplies at all times Keep current records of supplies Coordinates getting supplies to all events. Statements of Policy The ASC will be notified of all activity subcommittee events. Flyers will be distributed no later than the ASC meeting prior to the event. Purpose Unity Day Ad-hoc Committee Guidelines

20 The Purpose is to promote Unity in our area and surrounding areas through fun and fellowship. Meetings Unity day planning will start holding meetings in June. Meetings will be once a month until October and November where they will change to bi-weekly. Starting December they will meet every week, except during the holidays, until the day of the event. Also meet week after Unity Day for final review. Composition of Ad-Hoc Committee Chair Vice chair Secretary Treasurer-Activities main treasurer General Members Qualification for Officers Chair-Requirements: Must have 2 years clean time, knowledge of the 12 steps, concepts and traditions of NA and prior experience as a working member of the activities subcommittee. Duties- Chair the subcommittee meetings. Attend Activities Subcommittee meetings each month with report on Unity Day planning. Provide meeting agenda for each meeting. Vice Chair- Requirements: Willingness and the desire to serve, one year continuous abstinence from all drugs, the time and resources necessary to complete duties, knowledge of the 12 steps, concepts and traditions of NA. Duties: In the absence of the chair, Vice Chair is to assume all responsibilities. Secretary- Requirements: Willingness, the desire to serve, 6 months continuous abstinence from all drugs, the time and resources necessary to complete duties, knowledge of the 12 steps, concepts and traditions of NA. Duties: Take minutes. Provide minutes of previous meeting each month to members. Maintain list of voting members. Treasurer for Unity day will be main treasurer of Activities Duties- Keep Accurate records of all funds used to put on function All money over $ Unity Bank will be donated to Area

21 Revised June 2017