thefund Raiser Volume 12 No 5 August, 2015 Fund-raising Consultants to Shriners International the Fund Raiser August,

Transcription

1 thefund Raiser Volume 12 No 5 August, 2015 Fund-raising Consultants to Shriners International the Fund Raiser August, A Warm Maine Welcome to Bangor and the SCAFRA Annual Seminar, and Meeting! October 1, 2, 3, 2015

2 Greeting Nobles, SCAFRA OFFICERS 2015 Ralph Robshaw President 2015 Anah Shriners 1335 Bucksmills Road Bucksport, Maine Bus: Res: Fax: Dick Paul P.P. First Vice President Al Bedoo Shriners P.O. Box Billings, Montana Bus: Res: Fax: Marv Lovro Second Vice President El Riad Shriners 510 S. Phillips Sioux Falls, South Dakota Res: Fax: Nick Wladyczak Third Vice President Tadmor Shriners 500 Turkeyfoot Lake Rd. Akron, Ohio Cell: Fax: Bus: The Anah s Organizing Committee, sincerely hope everyone is doing well and that you are making plans to join us in Bangor, Maine on October Fall is fast approaching and the beauty of the State of Maine will be in full display of all its beauty. The Anah Shrine Center, Director General Charlie Grindle and my family and I are working hard to be ready to welcome all Delegates and their Ladies to Bangor in October. We have a full program planned for our SCAFRA seminars. We have some great educational workshops planned along with some of the best fellowship and fun you can have at a Shrine seminar. Your host Temple is doing everything possible to make your visit to Maine a rewarding experience. We have some special events planned including a Lobster dinner on Friday night in our new Temple in Bangor. We have some fun things to see and do that night. We hope you will all enjoy. I would like to reiterate the importance for you to get the word out what SCAFRA can do in helping a Shrine Center in fund-raising. We have two needs: the funding of our Shrine Centers and Units and, most importantly to help our special Shrine Children. NEVER forget why we became Shriners! Arriving and Departing Anah By Air Anah is serviced by two airports, Portland is an alternate, but would require additional ground transporation to our city and of course Bangor International airport in the host city. We are not large by some standards but certainly we enjoy an efficient operation at our airport. The very hospitable Anah greeters will assist with Complimentary transportation and baggage handling to the Hotel. Our hotel is just 10 to 15 minute drive from the airport and the trip should be no more than 15 to 20 minutes. Keep an eye out for our Anah Greeters at the Bangor airport. NOTE: Be sure to fill in your arrival time and airline so that we can have enough transportation available for each flight We will get your departure time recorded at the registration desk and you and your luggage will be transported and dropped off at the appropriate spot at the airport in time for your flight. Departure from the Hotel will be scheduled to ensure time to catch all flights. I look forward to seeing everyone in October in Bangor!!! Ken Mc Dougall, P.P. Secretary / Treasurer Wa Wa Shriners 2011 E. Wagman Drive, Regina, Sk S4V 0P7 Res: SCAFRA OFFICE Fax: Office: ken.mcdougall@sasktel.net the Fund Raiser August, Come early or stay a day or two afterwards -- you ll have a great time while in area of the Acadia National Park and Bangor Maine!

3 From the desk of the Secretary.. Ken D. McDougall, P.P., Secretary / Treasurer Official Notice To Voting Delegates and Member Temples: 29th. Annual Meeting Saturday October 03, 2015 Bangor, Maine The Annual Meeting and Seminar is a little more than four weeks away and this is your official notice of the Annual Meeting. Our Association has been fortunate, in our 29 year history, of attracting dedicated and future focused leaders. At the present time we do not have a potential candidate for 3rd Vice President, and we welcome member Temples to consider their voting delegate as a candidate for this important and prestigious leadership role. We are open to a renewal of our leadership, any Member Temples can propose a candidate to the office of Third Vice President, or Secretary /Treasurer. The candidate must have the written support of the elected Divan of their Temple and be the recorded Voting Delegate for that Temple. Candidates can be proposed as late as the annual meeting, as long as they qualify as stated above. The 29th Annual Meeting will take place in a designated room at the host hotel at 1:30 PM on Saturday October 03rd. Registration will take place at 1:15 PM. To be reviewed at the meeting: Minutes of 2014 Annual Meeting, 2014 Financial Report, Committee Reports and other business as required. At this time we do not have a motion to deal with but will entertain motions as required. SCAFRA DUES 2015 Dues for Shrine Centers are only $ per year per Shrine Center, and any number of delegates can attend the annual seminar as well as access to organization services as required by an alternate fund raiser. Application is easy; clip the back page and send your dues now! Dues are payable as of January 1st of each year. Dues for the Associate Members are only $ Associate members must be approved before membership is granted. Associate Membership is designed for suppliers to Shrine Fund Raisers. Your participation in SCAFRA is important to continue the promotion of fund raising in our Fraternity. Whether you hold a circus, bingo, rodeo or other fund-raiser, SCAFRA is the association that will help you and your committee to be more professional in your approach to this important aspect of our Fraternal life. If you need to raise funds for your fraternal activities this is the place to be! SEND YOUR DUES PAYMENT TODAY TO OUR SECRETARY/TREASURER. the Fund Raiser August,

4 Tentative Outline of 2015 Seminar AGENDA OF SEMINAR FOR NOBLES October 1,2,3 We are pleased to confirm registration costs for both the Nobles and the Ladies will remain the same as in previous years: $330 per Noble and $150 per Lady. The Hotel, we will be holding the seminar in, has been confirmed: the HIlton Garden INN in Bangor, and two optional hotels the Hampton Inn and the Comfort Inn. Great location! Marketplace Set up Wednesday September 30 1 pm to 9 pm Set up Thursday October 01 8 am to 1 pm Open for Business October 01 1 pm to 8 pm Marketplace Mixer 6 pm to 8 pm Dinner on your own Marketplace will not be open Friday October 02, and the Marketplace vacated prior to Friday, 8 am. Registration & Information Desk Thursday October 01 9 am to 7 pm Friday October 02 7 am to 5 pm Saturday October 03 9 am to 1 pm Program Thursday October 01 Marketplace open 1 pm to 8 pm Marketplace mixer 6 pm to 8 pm Friday October 02 08:00 to 09:00 am Breakfast 09:00 to 10:00 am Open Session -Colors/pledge 10:30 to 11:00 am Animals / NO Animals in Circus 11:00 to 11:45 am Marketing Magic 101 refresher Workshop Rotation #1 Noon to 1:00 Lunch 1:15 to 2:00 pm Workshop Rotation #1 2:15 to 3:00 pm Workshop Rotation #2 3:15 to 4:00 pm Workshop Rotation #3 the Fund Raiser August, Friday October 02 (continued) 4:00 to 5:30 pm Mix and Mingle and share ideas from the day and from home. 5:30 pm Buses loading for a short ride HGI Lobby 5:45 pm Comfort Inn Lobby Lobster Evening hosted by Anah Shrine Great night of Fun & Food Return schedule will be announced Saturday October 03 8:00 to 9:00 am Breakfast 9:15 to 10:00 am Workshop Rotation #4 10:15 to 11:00 am Workshop Rotation #5 11:15 to Noon Wrap up & last chance for answers Noon to 1:00 Lunch ANNUAL MEETING 1:15 pm Registration for the Annual meeting by the Voting Delegates 1:30 pm Annual Meeting 5:30 pm Reception and Closing Banquet Suggestions for Delegates and Nobility attending the Annual Seminar DRESS Nobles dress for the general sessions and seminar is Shrine casual with Fez for all sessions. General Shrine protocol suggests that Fez is to be worn in the presence of the Imperial Officer and for all ceremonial situations i.e. Opening session, Banquet. Also it has been traditional that for the wind up banquet dress is a grade up from casual: i.e. Business, or Business Casual. We hope this is helpful to all attendees. NOTE: These are tentative schedules only and will be confirmed at the Seminar

5 PRELIMINARY AGENDA SEMINAR FOR LADIES Thursday October 01 01:00 pm Marketplace open and all are welcome. 06:00 pm Marketplace Mixer Dinner on your own Friday October 02 08:00 am Breakfast with the Nobles optional for the ladies -- Several other options for breakfast in the hotel and area. 09:00 am Gather in the lobby for a special sight seeing trip. You will see some of Maine s Beauty in the fall and a special destination of Bar Harbor. Ladies Luncheon 12:30 pm Lunch -- Guest Speaker Imperial Lady Janet Lachut. Very exciting venue for lunch the famous: Jordan Pond House, one of Bar Harbor s outstanding restaurant. Shopping in Bar Harbor quaint shops 04:00 pm Return to Hotel to relax 06:00 pm Buses loading for fun night at Anah Shrine. Speakers Topics for 2015 We have a well rounded program for you this year and we hope one with lots of interaction for everyone. Following the opening ceremonies with speakers of note and the posting of the flags with normal Shrine protocol, we are going to try something new. *In the Beginning after the Official Opening To start our seminar off we have, back by popular demand, a very special speaker, she is helpful, knowledgeable and motivational start to our seminar, Joleen Wheelcher. She will give a refresher of her presentation last year and then later she will present a further in-depth workshop on Marketing. A second major presentation has just been added with the help of Fletcher Runyan of Circus United. Fletcher has approached a well known animal trainer to speak on the recent developments around the circus world and how to manage and manoeuvre in the coming years. * Bear Pit Session will be next Is back by popular demand. WE have many issues to discuss and this is a great format for that discussion. You will be assigned by your rotation number and request you attend to the room you are assigned. We anticipate a lot of interaction and a chance to get to know your fellow fund raisers. This the Fund Raiser August, your operation. Saturday October 03 08:00 am Breakfast with the guys optional 09:30 am Shuttle services to major shopping mall 11:30 am Lunch on your own 01:30 pm Explore other parts of Bangor on your own (complimentary Shuttle rides available) 04:00 pm Return to Hotel 05:30 pm Reception and closing Banquet Suggestions for Ladies attending the Annual Seminar DRESS Ladies dress for the general sessions and seminar is casual with two exceptions. Ladies Tour and Lunch on Friday it is suggested that comfortable clothing for sight seeing and lunch with your friends at a special restaurant. Friday evening is a casual evening and Saturday during the day it would be Shopping Casual. It will be jacket weather. Closing Banquet is Cocktail or evening Dinner event or Business attire. We hope these suggestions are helpful and that you will enjoy your time in Bangor. is a chance to Meet / Greet / and Share Ideas. There will be assigned table leaders and we want to mix you up a bit. * Four more Workshops We feel we have a good balance of fund raisers throughout our program. The challenge is for you to see something useful in each of the presenters even if it is not in your expertise area. Topics: - Bear Pit Session will be the first workshop for everyone - 1 Temple Circus Story - Draws - methods,ways and opportunities - How to start a Festival of Trees - Getting the most out of your marketing - One units success with providing a Super Supper! - Plus much more * Your Role BRING AN OPEN MIND and be Willing To Share your successes Many of our Delegates state time after time that the contacts they make at our meetings are very beneficial. You will find our Delegates share openly their successes and failures and if you attend the session with an open mind and open ears you will go home with many new ideas, both large and small, for

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7 Official fund Raising consultants to shriners international 2015 SCAFRA MEMBERSHIP FORM ANNUAL DUES $ U.S. FUNDS This is an invoice when details are filled in and paid Date: / / / dd mm yy _ Shrine Center located at: Street City State / Province Postal / Zip We hereby request membership in the: SHRINE CIRCUS AND FUND RAISING ASSOCIATION (SCAFRA). Each Member Shrine Center will receive: Members only information and The Fund Raiser (our quarterly newsletter). SCAFRA Bylaws provide One Vote per Shrine Center. If your Voting Representative or Alternate Representative is not present, the vote for your Shrine Center will be forfeited. Send Check and form to Ken Mc Dougall, 2011E. Wagman Drive, Regina, Sk. Canada S4V 0P7 Name of the Voting Representative for 2015 (SCAFRA recommends the Fund Raising Chairman be your Rep.) Noble: Title: Address: City: State/Prov: Postal / Zip: Business Phone: ( ) Residence Phone: ( ) Shrine Fax: ( ) Personal Fax: ( ) Authorized Signature: Name of Alternate Representative for 2015 Noble: Title: Address: City: State/Prov: Postal / Zip: Business Phone: ( ) Residence Phone: ( ) Shrine Fax: ( ) Personal Fax: ( ) Title: For office use only: Date received: / / / Shrine Center Number: SCAFRA Number: Office Notes: dd mm yy the Fund Raiser August,

8 Official Fund Raising Consultants to Shriners International 2015 SCAFRA ASSOCIATE MEMBERSHIP FORM ANNUAL DUES $ U.S. FUNDS Date: / / / dd mm yy Company Name: located at: Street State / Province Name: Title: Name of Representative for 2015 Address: City: State/Prov: Postal / Zip: Business Phone: ( ) Residence Phone: ( ) City Postal / Zip We hereby request membership in the SHRINE CIRCUS AND FUND RAISING ASSOCIATION (SCAFRA). Each Associate Member will receive: The Fund Raiser (our quarterly newsletter) and any other SCAFRA printed material deemed appropriate. Discounts on advertising and Marketplace Booth at the Annual Seminar. Inclusion on an endorsed listing for all SCAFRA Members, listing on the internet site of SCAFRA. Send Check and information to: Ken Mc Dougall, 2011E. Wagman Drive Regina, Sk Canada S4V 0P7 Name of Alternate Representative for 2015 (if required) Name: Title: Address: City: State/Prov: Postal / Zip: Business Phone: ( ) Residence Phone: ( ) Company Fax: ( ) Personal Fax: ( ) Company Fax: ( ) Personal Fax: ( ) Authorized Signature: Title: For office use only: Date received: / / / Associate Member Number: SCAFRA Number: dd mm yy Office Notes: the Fund Raiser August,

9 29th ANNUAL SHRINE CIRCUS AND FUND RAISING SEMINAR October 01, 02, Sponsored and Directed by SCAFRA - Hosted by Anah Shrine, Bangor, Maine 1. Please make check PAYABLE TO SCAFRA/ Do Not make check payable to Anah Shrine. 3. Do Not include any Hotel deposits with Registration Fees. All Hotel arrangements are directly with Hotel Send your check and this registration form to: Ken Mc Dougall P.P. SCAFRA Secretary/Treasurer 2011 East Wagman Drive Regina, SK, Canada S4V 0P7 Tel: (306) Fax: (306) ken.mcdougall@sasktel.net # List Name Separately Title $ ea. $ ea. Driving so State Driving so State 10 Arrival Data Departure Data Nobles Ladies Airline/Flight # Date Time Airline/Flight # Date Time Number of Nobles $ = $ Number of Ladies $ = $ Total Enclosed (US Funds) = $ NOTE: Please fill in your flight OR driving information! Contact Person: Title: Address City State/Province Zip/PC: Phone: Fax: Shrine Center Name: If you have DIET RESTRICTIONS or SPECIAL HANDICAPPED NEEDS please specify. the Fund Raiser August,

10 2015 MARKETPLACE 29th. AnnuAl SHRInE CIRCuS AnD FunD RAISIng SEmInAR OCtObER 1-3, 2015 HIltOn garden Inn, bangor, maine tel: 1-(207) Sponsored and Directed by SCAFRA To: From: Subject: All SCAFRA Marketplace Exhibitors Frank Frew SCAFRA 2014 President SCAFRA/15 - Bangor, Maine marketplace Information The SCAFRA marketplace, will be in the Headquarters Hotel, Hilton Garden Inn, Bangor, Maine. The Marketplace set up can take place on Wednesday September 30th and the morning of Thursday October 1st until 1:00 P.M. The intention is that the Marketplace is open Thursday from 1:00 P.M. and will close at 8:00 P.M. From 6:00 P.M.until 8:00 P.M. will be a reception with Hors d ouvers as part of the opening of the Marketplace. The Marketplace will Not be open on Friday. Marketplace vendors will be able to clear out their material after 8:00 P.M Security will be provided during the off hours Wednesday and Thursday until close. Both single booths and double booths will include an 8 backdrop and 3 side drapes. Each booth will include a 7 x 44 Exhibitor Identification Sign, an 8 skirted table, and 2 chairs. Electrical requirements must be arranged directly with The Garden Inn, and will be billed directly, if charged, to you. PromPt registration will get space and special needs noted. The cost of a single booth is $ and a double booth $ Associate Members receive a 15 % discount. Each booth includes registration for one person. Additional personnel, if you wish to have them fully registered, are $ each or a basic meal package of $ ( no additional discounts on these registrations). Please have your Insurance Carrier forward your Certificate of Insurance to the address listed below: KEn mc DOugAll, SCAFRA marketplace 2011 EASt wagman DRIVE REgInA, SASKAtCHEwAn, CAnADA S4V 0P7 tel: (306) FAx: (306) A Certificate of Insurance, evidencing US$1 Million in General Liability, naming the following as additional insured: Shriners International Shriners Hospitals for Children Anah Shrine Temple and SCAFRA including Members and Officers If possible, please send your Certificate of Insurance, together with a copy of your application for Booth Space in the SCAFRA Marketplace. Your prompt attention to this matter is greatly appreciated, as this Certificate of Insurance is required prior to final confirmation of your booth space. marketplace HOuRS SCAFRA marketplace CHAIRmAn Wednesday,Sept. 30 -Setup 1:00 PM to 9:00 PM Charlie Grindle, Bangor, Maine Thursday, Oct. 1 -Open 1:00 PM to 9:00 PM Tel: frewsbi@att.net the Fund Raiser August,

11 2015 MARKETPLACE 29th. Annual SHRINE CIRCUS AND Fund Raising Seminar October 1-3, 2015 Hilton Garden Inn Bangor, Maine Tel: 1-(207) Sponsored and Directed by SCAFRA Registration Fee for - Single Booth $ US Funds - Double Booth $ US Funds Associate Members receive a 15% discount on booth costs only. These prices include: booth Space (8 Deep x 10 Wide x 8 High), Skirted Table, 2 Chairs, Waste Basket, Seminar Gift, Registration for one person ( $ for each additional person full registration OR $ for a food registration), Friday & Saturday Breakfast & Lunch, and Friday dinner and Saturday Evening Banquet. The registration fee is the same whether a booth is required or not SCAFRA prefers that all exhibitors work from a booth Make all checks payable to SCAFRA/2014 Mail this application form and check to: ken mc Dougall 2011 east wagman drive regina, saskatchewan, Canada s4v 0p7 Tel: (306) Fax: (306) Name of Company Address City State ZIP Phone ( ) Fax ( ) Individuals attending: 1. Title Fee $ 2. Title Fee $ 3. Title Fee $ Name Desired on Booth Sign Total$ My booth size Deep X Wide X High (Maximum ceiling is 13 6 ) The SCAFRA Marketplace, workshops, meeting rooms, and all food service facilities, will be at the Hilton Garden Inn or at a location where transportation will be provided. Preregistration is required to facilitate the Marketplace layout! Cancellation Policy: Written cancellation MUST BE RECEIVED by the SCAFRA Sec./Treas. NO Later than September 12th/15 for a full refund, September 19th/15 for a 75% refund. There will be no refund payable after September 22/15. No exceptions! My Check for $ IS ENCLOSED. Housing will be handled directly with The Hilton Garden Inn, Bangor, Maine. For your convenience, a hotel registration form is enclosed to ensure the Seminar Rate for all Marketplace Exhibitors. Please BOOK your hotel reservation form before September 3rd, 2015!! SCAFRA looks for ward to your participation in Bangor, Maine the Fund Raiser August,