Welcome! Engaging Volunteers. Workshop Overview. Volunteer Basics. Why do we need volunteers? California State PTA Presenters: Volunteer Basics

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1 Engaging Volunteers Welcome! California State PTA Presenters: Maggie Steele Commissioner, Leadership Services Justine Fischer President 1 Workshop Overview Volunteer Basics 6 Key Trends Strategies To Build Your Volunteer Base Learn more: Takeaway = How To Grow Volunteer Culture 2 Volunteer Basics Why do we need volunteers? California State PTA 1 Workshop: Engaging Volunteers

2 Volunteer Basics Expectations Partner Activity Identify 3 qualities of a Great Volunteer Share your ideas with a partner 4 Volunteer Basics Motivations CA PTAs = million volunteer hrs! 5 Volunteer Basics Legal Rights Family-School Partnership Act (1995) CA Law gives parents legal right to: 1. Participate in child s school activities 2. Take time off work (40 hrs/yr) If work 40 hrs/wk for company with 25+ employees With hours off provided by vacation usage, personal leave, compensated time off or unpaid time Help spread the word in your community! California State PTA 2 Workshop: Engaging Volunteers

3 Questions? 7 6 Key Trends Affecting Volunteerism By recognizing today s volunteer climate, you can 8 identify strategies to engage & retain volunteers Trend #1: Volunteers Matter More than Ever Did you know? Our volunteers are worth $169 Billion+/yr! California State PTA 3 Workshop: Engaging Volunteers

4 Trend #1 Volunteers Matter Strategies: Proactive Outreach Volunteer Roundups Volunteer Surveys Volunteer Packet Volunteer Awards Quick Tip: Capture volunteer hours with sign in 10 sheets at all PTA events & meetings Trend #2: So Many Volunteer Options Did you know? PTAs are in 37% of CA schools & make a difference for kids & their families 11 Trend #2 So Many Options Strategies: Positive Climate Be welcoming & inclusive Provide support + clear expectations Quick Tip: Assign bilingual greeter/ host for events California State PTA 4 Workshop: Engaging Volunteers

5 Trend #2 So Many Options Strategies: Empower Volunteers Give them a voice in making plans Let them evaluate their experience Quick Tip: Use suggestion box for volunteer input 13 Questions? 14 Trend #3: Busy Lives/ Busy Families Takeaway: Re-imagine your volunteer jobs California State PTA 5 Workshop: Engaging Volunteers

6 Trend #3 Busy Lives/ Busy Families Strategies: Flexible volunteer options Workers Not just meeting goers Short-term volunteer jobs & tasks Quick Tip: 16 Offer family opportunities for all ages to serve Group Activity Create list of volunteer opportunities 15 minutes 30 minutes 60 minutes Share ideas with a partner + 2 others 17 Trend #4: Stress & Overload Takeaway: Focus on Ways to Retain Volunteers California State PTA 6 Workshop: Engaging Volunteers

7 Trend #4 Stress & Overload Strategies: Prevent volunteer burnout Cut projects into bite sized pieces Partner volunteers to share workload Quick Tips: Stick to term limits Use committee strategy 19 Questions? 20 Trend #5: Feed Their Passion! PTA connects families, schools & communities to support student success California State PTA 7 Workshop: Engaging Volunteers

8 Trend #5 Feed Their Passion Strategies: Recruit to a cause Match volunteer interests to tasks Identify & remove barriers Quick Tips: o Utilize technology 22 o Thank families for borrowing family members Trend #6: Stand Out From The Crowd! California State PTA Mission: To positively impact the lives of all children and 23 their families. Trend #6 Stand Out From Crowd Strategies: Market Your PTA Share your PTA success stories Publicize actual volunteer testimonials Quick Tip: Give public shout outs & thank yous California State PTA 8 Workshop: Engaging Volunteers

9 Questions? 25 Build A Volunteer Culture Group Activity Ideas Exchange Identify 3 Effective Ways To Boost: o Diversity & Inclusion o Dad Involvement Share ideas with a partner + 4 others 26 Engaging Volunteers Thank You! California State PTA Presenters: Maggie Steele Commissioner, Leadership Services Justine Fischer President president@capta.org msteele@capta.org California State PTA 9 Workshop: Engaging Volunteers