Strategic Partnership RFP

Transcription

1 Strategic Partnership RFP MPI San Diego is the go-to meetings industry association dedicated to offering quality education, business opportunities, and professional development. With unique networking events and a broad member base, MPI San Diego is a valuable resource for business opportunities and growth. S D M P I. O R G SUBMIT PROPOSALS TO ADMINISTRATOR@SDMPI.ORG

2 CALENDAR OF EVENTS August 30, Nothin'ʹ But Net September 20, Education Program October 25, Fall Fundraiser November 15, Education Program December 8 or 13, Holiday Party January 17, Education Program January 29-30, Mid Year Retreat February 21, Spring Fundraiser March 7, Education Program March 21, Nothin'ʹ But Net April 2017 Engage Conference May 9, Nothin'ʹ But Net May 18-20, Leadership Retreat June 6, Awards & Installation Gala

3 Why Become A Sponsor? - The answer is simple..our members & guests BUY MPI SDMPI offers a broad range of sponsorship opportunities, from in- kind support to venue host options. The venue host sponsorship option enables you to host an event and showcase your meeting space or your property's latest renovation at a reduced rate per person. Based on your company's or property's total spend, sponsorship enables your company to be eligible for Strategic Alliance benefits As a person that is responsible for planning meetings & events, I buy MPI whenever possible. My A/V, décor and entertainment all come from trusted MPI supplier partners both locally and across the country. ~ Patti Parrish, CMP Sr. Account Executive at Kuoni Destination Management USA Inc. "As a host of an a MPI event, we were able to showcase our property to planners and other professionals who send us referrals. Trying to bring so many valuable decision makers to our property would have been impossible on our own. ~Lidia Pareno, CMP Director of Event Sales & Marketing at Fox Sports San Diego Grill I BUY MPI and when I attend a SDMPI event, it is a double win for me. It allows me to network with my industry friends and to see a venue in action. When I'm looking to place a meeting or event, MPI partners are top of mind. ~ Carolyn Davis, CMP Meeting & Event Planner at Strategic Meeting Partners Event Specific Benefits for all sponsor levels: (2) Complimentary registrations to event that you host (additional registrations at 50% off member rate) Exposure prior to the event on SDMPI's calendar of events, event registration invite & website Introduction from President at the podium during the event Company logo projected on screen at program (education events only) Company logo displayed on our BUY MPI page of SDMPI.org with hyperlink to your website Venues hosts invited to host property tours immediately following program 50% off advertising opportunities within the chapter STRATEGIC PARTNER OPTIONS Diamond Level - $20,000+ (Choice four + Home Page Banner ad) Sapphire Level - $15,000- $19,999 (choice of four) Emerald Level - $10,000 - $14,999 (choice of three) Ruby Level - $5,000 - $9,999 (choice of two, excluding Awards & Installation Gala) Pearl Level - $1,000 - $4,999 (choice of one, excluding Awards & Installation Gala) (1) Complimentary registration to Awards & Installation Gala (2) Complimentary registrations at an NBN or education program (excludes Engage & Expo) (1) Complimentary registration at holiday party or fundraisers Complimentary tabletop display at monthly program of your choice (2) Social Media spotlights via our Facebook and LinkedIn pages (2) sets of SDMPI mailing labels or (1) blast to members Distribution of marketing materials at monthly program of your choice

4 Nothin But Net- Networking Events SDMPI s networking events give the hosting venue exposure to this industry s finest professionals when they come together in a casual, more intimate environment to get to know each other better and promote the Buy MPI concept by solidifying both business and personal relationships. DATES Ø August 30, 2016 Ø March 21, 2017 Ø May 9, 2017 AVERAGE ATTENDANCE: 70ppl PROPOSED SCHEDULE: Board Meeting: Registration: Reception: 3:00pm 5:00pm 5:30pm 7:30pm 5:30pm 7:30pm SET UP NEEDS: Board Meeting: Conference for 15ppl Registration: (2) 6 skirted tables for Registration with 3 Chairs, Small trashcan, power and WiFi Reception: Assorted Reception Seating / Existing Venue Seating House Sound and Microphone (Optional) Reception Appetizers and Bar Service (typically the venues hosts 2 drink tickets for beer and wine service) PARKING: Complimentary for attendees (preferred) FINANCIAL BUDGET: Requesting full sponsorship

5 Education Programs SDMPI s Education Programs promote the opportunities for continuing skills enhancement and exposure to the latest meeting industry trends. The programs provide a great opportunity to showcase your organization to a variety local meeting professionals. The programs alternate between breakfast, lunch, and evening events. Attendee composition is a mix of independent, third party and corporate planners, in addition to hoteliers, DMCs, CVBs, and other suppliers from the meetings industry. EDUCATION PROGRAMS: Average guests* DATE: SESSION TIMING / OPTIONS September 20, 2016 Half Day Summit: *Includes Light Continental and Plated Lunch November 15, 2016 Reception January 17, 2017 Breakfast Lunch Reception March 7, 2017 Lunch Program in conjunction with HSMAI *This event has up to 150 guests including HSMAI attendees ROOM SETS: BOARD MEETING: Conference for 15 (2 hours before or after the program depending on time of day) MEMBER ORIENTATION MEETING (45 minutes prior to the main meeting) Seating for people - Must be a separate space REGISTRATION / RECEPTION: (1/2 hour prior to main meeting) Prefer to have just outside the main meeting room. Registration Area to include: (2) 6 skirted tables with (4) Chairs, Power, Trashcan and Wi-Fi (3) Easels MEETING ROOM: Seating for up to 90, typically in crescent rounds of 8 (may vary based on specific program needs) Minimum AV requirement is a Podium & Wireless Microphone, House Sound System, Riser (12 x 16 ), Screen, LCD Projector, & Stage Lighting (as needed) (2) Internet Connection for Speaker and Registration Desk Half Day Program may require AV in all breakout rooms and General Session room Breakfast meeting 7:30am 9:30am Full Breakfast Round Table Summit: 9:00am 1:00pm Cont. Breakfast & Plated Lunch Lunch meeting 11:00am 1:30pm Plated Lunch Reception meeting 5:00pm 7:00pm Hors d ouevres and Cocktails GUEST ROOMS: Complimentary speaker accommodations MAY be needed.

6 PARKING: Discounted valet or complimentary self parking for attendees DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. (any partners would also be eligible for a sponsorship package and recognition at the event) FINANCIAL BUDGET: Half Day: $26.00 per person inclusive Breakfast: $15.00 per person inclusive Lunch: $20.00 per person inclusive Morning & Afternoon: $8.00 per person inclusive Reception: $15.00 per person inclusive, (up to 2 drink tickets per person) In addition to the flat rate above, your organization will receive the appropriate sponsorship benefits

7 Fall or Spring Fundraising Event October 25, 2016 or February 21, 2017 To raise funds from a silent auction event wherein a portion of the proceeds are donated to SDMPI s chosen charitable organizations. Remaining funds are earmarked to enhance chapter education programs and chapter operations. Meeting space required for registration and to display silent auction items and process winners of silent auction items. PROPOSED SCHEDULE: Board Meeting Registration: Reception- Silent Auction 3:00pm 5:00pm 5:30pm 5:30pm 8:30pm ROOM SET: Board Meeting: Conference for 15ppl Registration Area to include: (2) 6 skirted tables with (4) Chairs, Power and trashcan WiFi access for payment processing EVENT & SILENT AUCTION SET-UP: Assorted Cocktail and Lounge seating. (Full seating may be needed based on food service) (8-10) 6 skirted tables, with linens we will place silent auction items on tables Registration desk will be used for auction check out Minimum requirement is a House Sound System DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. (any partners would also be eligible for a sponsorship package and recognition at the event) Venue should be open to allowing outside sponsors for food and beverage PARKING: Complimentary for attendees FINANCIAL BUDGET: $15.00 per person Inclusive In addition to the flat rate above, your organization will receive the appropriate sponsorship benefits

8 Holiday Party December 8 or 13th The holidays are a time to be with friends and family. In our industry, we are fortunate enough to work with some of our closest friends (and sometimes family members), so what better way to celebrate the holidays than with a fabulous party! We anticipate approximately (125) planners/suppliers from our membership to attend this event giving you a wonderful opportunity to show off what you can do within your space. PROPOSED SCHEDULE: Set Up for Vendors: Registration: Reception & Dinner 2:00pm 5:00pm 5:30pm 5:30pm 6:30pm ROOM SET: Board Meeting: Conference for 15ppl Registration Area to include: (2) 6 skirted tables with (4) Chairs, Power and trashcan WiFi access for payment processing EVENT: Assorted Cocktail and Lounge seating. (Full seating may be needed based on food service) Minimum requirement is a House Sound System DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. (any partners would also be eligible for a sponsorship package and recognition at the event) Venue should be open to allowing outside sponsors for food and beverage PARKING: Complimentary for attendees FINANCIAL BUDGET: $25.00 per person Inclusive In addition to the rate above, your organization will receive the appropriate sponsorship benefits

9 Mid-Year Board Retreat January 29-30, 2017 The hosting venue has the opportunity to showcase their venue to the SDMPI Board of Directors and all Committee Teams at this all-day board retreat. GUESTS: 25 PROPOSED SCHEDULE: Sunday 1/29 Lunch Retreat Reception 12:00pm 1:00pm 1:00pm 5:00pm 4:30 pm to 6:00pm Monday 1/30 Breakfast Service 7:30am 8:30am Retreat Session 8:30am 4:30pm Refreshment Break 10:00am 10:45am Lunch 12:00pm 1:00pm Refreshment Break 2:00pm 2:15pm ROOM SET: U-shape for 25 Data projector and screen, flip charts (5) Breakfast- continental or hot with coffee, juice and water (2) Refreshment breaks with soda, water and assorted snacks Lunch buffet or plated Reception- Light Hors d Oeuvres, beer, wine and soft drinks GUEST ROOMS: Complimentary Guestrooms required if outside San Diego County PARKING: Discounted valet or complimentary self parking FINANCIAL BUDGET: Request full sponsorship Your organization will receive the appropriate sponsorship benefits. 13

10 Annual SDMPI Board Leadership Retreat May 18-20, 2017 The Board of Directors (BOD) is the governing body of SDMPI and is made up of meeting planners, hoteliers, third-party planning companies and industry suppliers. Hosting the SDMPI Board retreat, you have an opportunity to reach approximately 25 well-connected buyers or buyer referrals in the meeting industry. GUESTROOMS Day 5/18 Thursday *Exec Team 5/19 Friday *Entire Board King 9 9 Double Double 0 8 TOTAL 9 17 MEETING SPACE Thursday (Wednesday 2 nd Option) 6:30pm-8:30pm Reception and/or Dinner for Executive Leadership Team ppl ** Can be offsite location with industry partner Friday (Thursday 2 nd Option) 8:00am - 9:00am Board Breakfast 15 ppl 9:00am - 12:00pm Board Meeting Begins (U Shape) 15 ppl 10:00am -10:15am Beverage Break 15 ppl 12:00pm-1:00pm Working or Team Building Lunch 15 ppl 1:00pm - 5:30pm Board Meeting Continues 15 ppl 3:00pm - 3:15pm Afternoon Beverage/Snack Break 15 ppl 6:30pm - 8:30pm All Team Dinner 25 ppl Saturday (Friday 2 nd Option) 8:00am - 8:30am Breakfast 25 ppl 8:30am - 3:30pm All Leadership Team Meeting 25 ppl 10:30am - 11:00am Afternoon Beverage/Snack Break 25 ppl 12:00pm - 1:00pm Team Lunch 25 ppl A/V NEEDS: Data projector & screen, (5) flip charts with markers DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. IMPORTANT: *REQUEST FULL SPONSORSHIP* Group is requesting hotel and/or partnering suppliers to host sleeping rooms, meeting space, and all food and beverage events outlined. Your organization will receive the appropriate sponsorship benefits. **Past retreat sponsors include: Reno CVB, Tahoe CVB, Las Vegas, Omni Rancho Las Palmas, Wyndham Hotels

11 ANNUAL INSTALLATION & AWARDS GALA June 6, 2017 This is SDMPI s big yearly Gala to recognize outstanding achievements of chapter members, honor the previous year s Board of Directors and induct the incoming Board of Directors. PROPOSED SCHEDULE Registration and Cocktails: President s Reception Awards and Meal: 4:00pm - 6:00pm 4:30pm - 5:00pm 6:00pm - 9:30pm ROOM SETS: PRESIDENT S RECEPTION: (Prior to Registration) This reception is for the VIP Volunteer SDMPI Members who have donated their time to chapter activities. Belly Bars and Cocktail Seating for up to 40 guests (2) 6 skirted tables for certificates and champagne (champagne provided by SDMPI) REGISTRATION / RECEPTION: (1 hour prior to main meeting) Needs to be in separate room/area from the main meeting room and able to accommodate a Registration area, Networking Reception (3) 6 skirted tables for Registration (6) chairs ROOM SET: Seating for up to 140 in rounds of 8 Minimum requirement is a Podium & Wireless Microphone, House Sound System, Riser (12 x 16 min.), Screen, LCD Projector, & minimal Stage Lighting DÉCOR: Décor is provided either by theme of the event and provided by an SDMPI member décor company or at the discretion of the venue. 3-Course meal with 1 drink ticket; salad, entrée (with vegetarian option) and dessert and coffee Alcoholic beverages (after 1 st drink ticket) are provided on a cash bar basis We often have a beer and wine sponsor; venue agrees to pour our donated wine at no cost. GUEST ROOMS: PARKING: Discounted guest room rate for those desiring to stay over for the evening Complimentary for attendees FINANCIAL BUDGET: $28.00 per person inclusive In addition to the flat rate above, your organization will receive the appropriate sponsorship benefits.