MINUTES FOR EXECUTIVE COMMITTEE MEETING RETIRED EMPLOYEES ASSOCIATION OF LOCKHEED MARTIN OF CENTRAL FLORIDA NOVEMBER 2, 2010 ATTENDEES

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1 MINUTES FOR EXECUTIVE COMMITTEE MEETING RETIRED EMPLOYEES ASSOCIATION OF LOCKHEED MARTIN OF CENTRAL FLORIDA NOVEMBER 2, 2010 ATTENDEES Betty Binford Joe Boler Bill Bowden Bill Drown Fred Curtis Tom Goslin Ann Hartle Ed Jones Shirley Jones Marty Galassini Andrea Lawrence Garth Meyers Barbara Ripino Joe Ripino Bill Rivera Harvey Titen Chet Winsor Bob Wood PRESIDENT S REPORT: Harold Cates In Harold s absence, First Vice President, Bill Rivera, called the meeting to order at 11:00 a.m., at the Orlando Science Center. REALM had a good turn out for the Day of Caring with about 25 volunteers. Overall, there were around 800 supporters from Lockheed Martin, Eastside and Westside. The Annual Meeting held at the Eastside Plant had an attendance of 150. Everyone seemed to enjoy Dale Bennett s speech, the lunch and the tours. SECRETARY S REPORT: Shirley Jones Bill Bowden made a Motion to accept the October Secretary s Report. Joe Boler seconded the Motion; the Motion carried. TREASURER S REPORT: Bill Drown Bill said he was continuing the work Steve Marcareau and Betty Binford started in rationalizing the accounting processes and controls of REALM. This continued process is reflected in the changes seen on the financial report he passed out. At present, REALM does its financial reports on a fiscal year and files tax returns on a calendar year. This process does not represent a true picture of our finances. Bill made a Motion to switch from a fiscal year to a calendar year for financial reporting purposes. Joe Boler seconded the Motion; the Motion carried. Since the above Motion passed, Bill proposed a short budget for the fourth quarter of 2010, to bring back to a calendar year of Joe Boler made a Motion to accept the proposed short budget. Garth Meyers seconded the Motion. In discussion, Ed Jones said the amount budgeted for line item 30 for computer supplies and line item 32 for website expenses should be removed. If funds are needed in the future, he will present them to the Board at that time. Bill Bowden made a Motion to approve the budget, as modified by Ed Jones. Joe Boler seconded the Motion; the Motion carried. The REALM checkbook balance is $10, The CD balance is $10,923.02, making a total fund balance through October 31, 2010, of $21,

2 Joe Boler made a Motion, seconded by Ed Jones, to accept the Treasurer s report; the Motion carried. COMMITTEE REPORTS: ADMINISTRATION COORDINATOR AND PARLIAMENTARIAN: Nancy Hulcher MEMBERSHIP: Ann Hartle There were no new members to report. WELCOME COMMITTEE: Esther Roberts SCIENCE CENTER: Fred Curtis Fred found a copy of the old 2003 agreement REALM had with the Science Center. He updated it to reflect the new mission of the Science Center and to reflect the needs of REALM. He does not see a problem with getting a new agreement with the Center. There are very few REALM volunteers now compared to a few years ago. We need to rejuvenate the participation of volunteers. Part of the problem is with the aging membership who is unable to volunteer and new membership who are willing to volunteer. Tom Goslin said in order to get volunteers, we need to call people and talk to them on a one to one basis. Garth said he does not think OSC really has an interest in REALM volunteers and thinks it might be because they only work on a part-time basis. The OSC will have their Neanderthal Ball on November 6, A complimentary breakfast is scheduled for December 9, 2010, at 8:30 a.m., to talk about programs. They will be soliciting contributions at the end. Fred can get invitations for anyone who is interested in attending. Harvey Titen said he thinks it is important to support the Science Center personally and with a donation from REALM. ROSTER/DATA AND WEBSITE: Ed Jones Membership renewals are starting to come in. NEWSLETTER: Andrea Lawrence Photos of the annual meeting and tours and photos of the volunteers at the Day of Caring will be in the Newsletter. CALENDAR EVENTS: Andrea Lawrence/Linda Schaidt Events and activities should be posted on the calendar at least two months prior to the event to give Andrea enough time to get the flyers in the Newsletter. DISTRIBUTION: Al Courney The Orlando Post Office has been rejecting the Newsletter mail. Ed confronted the OPS and they told him that the software that he uses was incorrect. He then contacted the software distributors and they told him that the software was correct. Ed got the software distributors and OPS to start talking to each other. The OPS has sent Ed an apology for their past errors. They will check the mail according to the software print outs. 2

3 RECREATION DIRECTOR: Andy Schaidt BLOOD BANK: Sylvia Williamson Dave Carls, Gerry Goodwin, Nancy Shollenbarger and Bill Toole made donations. CARE & CONCERN: Ann Hartle The information for the Care and Concern and In Memoriam columns will be listed in the Newsletter. MONTHLY PROGRAMS AND TRAVEL: Joe Boler November 6, 2010 Annual Dinner Dance at the Elk s Club. The number of reservations has been very low the last couple of years for this activity and it may be cancelled in the future. December 15, 2010 Christmas Luncheon at the Elk s Club December 8, 2010 Musical Play/Dinner in Hudson Florida January 12, 2011 Annual Installation of Officers and Awards Luncheon Elk s Club March 3, 2011 Ten-day cruise to the Panama Canal aboard Holland America s Zuiderdam this cruise may be cancelled due to lack of interest. September 21-October 3, 2011 Holland America s Nieuw Amsterdam s Mediterranean Romance Cruise. Ten people are booked on this cruise. Contact Shirley Jones or call Karen Strain at L Attitude Adjustments, for more information. Joe said he is concerned at the low turn out for the Annual Dinner Dance and for the Annual Installation of Officers and Awards Luncheon. Garth suggested that REALM consider paying for some of these activities to get more people interested. Harvey Titen said that REALM used to pay for the incoming and outgoing Board members to give them recognition for their service. Tom Goslin said if REALM paid for everyone, maybe it would be an incentive for them to get more active. Bill Drown said if we got everyone together in one place, it would be good for recruiting targets and we could proceed from there. Bill Rivera said the Board should not do this for the Annual Installation and Awards Luncheon for January 12, The Board will pursue this further in upcoming meetings. More information on trips and activities will be in the Newsletter. LUNCH BUNCH: The next luncheon will be February 15, 2011, at Errol Estates Country Club. Jerry Weiss will be handling the reservations. Information will be in upcoming Newsletters. PARTNERS IN EDUCATION: Marty Galassini Plans for the 2011 Science Fair season are as follows: January 12, 2011 St. Luke s Science Fair at St. Luke s School in Oviedo January 13, 2011 International Community School, First Baptist Church, Winter Park February 15, 2011 Orange County Science and Engineering Fair at Rollins College 3

4 February 20, 2011 Seminole County Science and Engineering Fair, Seminole Towne Center February 26, 2011 Orlando Science Center, Kinetic Challenge March 12, 2011 Orlando Science Center Science Challenge April 29 th and 30 th Orlando Science Center, Ying Competition The Science Center is always in need of volunteers to help with the judging, etc. Marty talked to Tobi Allen at the Annual Meeting. She will assist in helping get volunteers. Marty will send her information in December. SPECIAL COMM.: Garth Meyers Garth said his church might be interested in buying the tabbing machines. He will check with them to see how much they would consider paying. LMMC: Chet Winsor They discussed plans for the Day of Caring. OLD BUSINESS: Andrea asked if there had been any volunteers for the lunch bunch. Joe has been looking for country club members who would sponsor a lunch. Betty Binford had suggested designating a restaurant and having people just show up. Andrea said having a group of five or six couples to coordinate the luncheons might be the way to go. We need to actually call people and ask them to volunteer. Joe will let us know how he is doing with the country club inquiries. Garth knows someone in the bowling group that might be of help. Joe Ripino reported on his progress with the greet the troops project. Joe was given four dates that troops were coming in. No scheduled times are set for these dates. Joe had a couple of responses from the Newsletter from people who wanted to participate. Tobi Allen and Cynthia Chindell said they would participate. Lockheed Martin in Dallas is affiliated with the USO. They have an on-line address for money donations to the troops. He asked if there was money available if we wanted to provide flags, banners, etc. Tom Goslin said there was money available. Andrea said she had a source for banners. For the Senior s First Holiday Shoebox Gift Drive, Tom needs volunteers to have drop-off sites at their homes for the completed shoeboxes. Tom would then have them picked up. NEW BUSINESS: Andrea says we need to be more aggressive in trying to recruit new members. She said REALM needs a task force to put together a strategy for going foreword to get more people engaged. We need support from Lockheed Martin Eastside. The group needs to get a contact plan together. Bill said he would talk to Harold Cates and try to get a task force together. Bill Drown suggested members pursue finding a backup person who could help or replace them. 4

5 Joe Boler made a Motion to adjourn the meeting. Bill Bowden seconded the Motion; the Motion carried. The meeting adjourned at 12:15 p.m. The next meeting will be December 7, 2010, at the Orlando Science Center. Coffee and doughnuts will be available at 10:30 a.m. The meeting starts at 11:00 a.m. Respectfully Submitted, Shirley Jones, Secretary 5