JLMBC Monthly Meeting May 10, 2016 Minutes

Transcription

1 JLMBC Monthly Meeting May 10, 2016 Minutes Joint Labor/Management Benefits Committee *Paulina Palomino, Chair, JLMBC MEMBERS James Bradley, SEIU Local 99 *Galen Bullock, SEIU Local 721 *Velma J. Butler, President AFT College Staff Guild, Local 1521A Laurence B. Frank, LATTC/President, Administrative Representative Luis Dorado, Teamsters Local 911 Ernesto Medrano, LA/OC Building & Construction Trades Council *Joanne Waddell, President, L.A. College Faculty Guild, Local 1521 ALTERNATES Dorothy Bates, AFT College Staff Guild Kathleen Beckett, SEIU Local 99 *Dr. Armida Ornelas, L.A. College Faculty Guild Michael Romo, AFT College Staff Guild *David Serrano, Educational Services Center (ESC), Risk Manager, 1 st Administrative Representative Leila Menzies, ESC, Business Services, 2 nd Administrative Representative *Celena Alcala, Teamsters Local 911 RESOURCES TO THE JLMBC Nancy Carson, Retiree *Phyllis Eckler, Adjunct Lee Felthoven, Retiree *Barbara Harmon, Retiree Don Misumi, Retiree Stacey Allen, ESC, Business Services (on leave) *Amy Roberts, Adjunct *Katrelia Walker, ESC, Human Resources *Adriana D. Barrera, Deputy Chancellor, ESC VISITORS/SUBSTITUTES Kenadi Le, AFT 1521 Program Coordinator, DHU; Kevin Booth, AFT 1521; Isael Hermosillo; *Cristina Jarvis, Managed Health Network (MHN); Carlos Melara, MHN; Jorge Mata, ESC, Information Technology; *Albert Román, ESC, Human Resources; Daryan Hubbard, ESC, Business Services; Andy Duran, ESC, Information Technology WELLS FARGO INSURANCE SERVICES *Gary Delaney, Kristin Yokoyama, Liliana Salazar, Rob Davenport *Indicates Present The Benefits Committee meeting convened at 9:43 a.m. Location: Educational Services Center 6 th Floor Conference Room, 770 Wilshire Boulevard, Los Angeles, CA Meeting called to order by the Chair, Ms. Paulina Palomino. Approval of Agenda Motion made by Joanne Waddell, seconded by Celena Alcala, passed as amended with unanimous approval. Approval of Minutes Motion made by Velma Butler, seconded by Joanne Waddell, passed with unanimous approval. -1-

2 Discussion Board of Trustees Report Adriana indicated that this report is not the JLMBC annual report. It is a request for the Board of Trustees to take into consideration the approval of a budget item for the Wellness Program. She indicated that she has recommended to Paulina that there be a presentation to the District Budget Committee (DBC) because this would be a new allocation. The budget item would then go to the Board of Trustees Budget & Finance Committee and this would be followed by a presentation to the Board of Trustees. Adriana indicated that the timeline for the Wellness Program budget item would be as follows: DBC meeting of May 18; Budget & Finance Committee meeting of May 25; and the Board of Trustees meeting of June 8. Adriana introduced Dr. Robert B. Miller, Vice Chancellor for Finance and Resource Development. A document entitled Draft Board Agenda Item for JLMBC 2016 with the subject Task Force Report was distributed. Paulina requested that the JLMBC review and approve the content of this document and the budget and guidelines that go with it. David indicated that the Recommendations section would be stricken from the document. Motion by Velma, seconded by Joanne, to accept the Task Force Report and cater it for the DBC with a summary and the budget for wellness. Phyllis recommended the following amendment on page 2 of the document: Consistent with the Master Benefits Agreement, the Joint Labor Management Benefits Committee (JLMBC) has reviewed and makes recommendations for the following areas:... ii. Adjunct Benefits internal plan was modified with Adjuncts pre paying a portion of their medical benefit premium over five monthly payments pay warrants, 6 months of coverage. (spring or fall semester) Phyllis recommended the following additional amendment on page 2: ii. Adjunct Benefits internal plan was modified with Adjuncts pre paying a portion of their medical benefit premium over five monthly payments pay warrants, 6 months of coverage. (spring or fall semester) It is further recommended to continue implementation of the website, newsletter and communication improvements for adjunct faculty to be ready no later than the beginning of the 2017 Open Enrollment period. Joanne recommended the following amendments: -2-

3 ii. Adjunct Benefits internal plan was modified with Adjuncts pre paying a portion of their medical benefit premium over five monthly payments pay warrants, 6 months of coverage. (spring or fall semester) It is further recommended to continue implementation of the website, newsletter and communication improvements for adjunct faculty to be ready no later than the beginning of the 2017 Open Enrollment period with no inherent cost increase. (page 2) Task Force Recommendation regarding Adjunct Health Program Improvements: It is recommended the Board of Trustees support the recommendation of the JLMBC to adopt and approve of the 6/5 plan to equalize Adjunct Faculty premium deduction method. It is further recommended to continue implementation of the website, newsletter and communication improvements for adjunct faculty to be ready no later than the beginning of the 2017 Open Enrollment Period with no inherent cost increase. (page 8) Velma recommended the following amendment on page 9: Recommendation regarding Wellness Program It is recommended the Board of Trustees authorize the personnel related to the operation of the Wellness Program as indicated in this report, authorize College/work sites under the guidance of the district Wellness Program to develop Wellness activities according to their respective health profile and authorize budget in the amount not to exceed $1,081,400 for all personnel and Wellness Campaigns effective July 1, 2016 through June 30, Motion by Velma Butler, seconded by Joanne Waddell, passed with unanimous approval to move the Task Force Report forward as amended. Wellness Guidelines A document entitled LACCD Wellness Guidelines Draft 16 was distributed. The following amendment was recommended on page 2: 2) Wellness Champion: The President/Deputy Chancellor of each campus college and the Deputy Chancellor of the Educational Services Center (ESC) and the Van de Kamp Innovation Center along with the Wellness Team of each worksite facility shall select a Wellness Champion to lead and coordinate the Wellness activities at their local site under the guidance and direction of the district Total Wellness Program Office. In collaboration with site management and employees, this person is to lead a Wellness Team with the goal of coordinating and encouraging wellness activities at the local site. Wellness Champions will attend district meetings led by the Total Wellness Program Office to support the coordination of the overall district goals and wellness activities. Regarding time commitment, Wellness Champions will require no less than a.2 assignment to plan and implement the site s strategic wellness plan. The following amendments were requested on pages 2 and 3: The Total Wellness Program Office shall:

4 2. Attempt to develop contractual relationships with fitness clubs (examples include but are not limited to: LA Fitness, 24-Hour Fitness, YMCA/YWCA, Gold s Gym, Planet Fitness, Equinox, etc.) for discounted membership fees/dues, to help encourage employees to utilize Fitness facilities before or after work, or during other non-work hours. 3. Support employees requests to bring diet service/weight loss agency programs (examples include but are not limited to Jenny Craig, Weight Watchers, etc.) to each campus, satellite or off-site facility, and the ESC as employee request, through contract processes to obtain facility access and help to reduce costs/service fees charged to District employees. Motion by Velma Butler, seconded by Joanne Waddell, approved unanimously to adopt the Wellness Guidelines as amended as a final document. Wellness Program Budget A document entitled LACCD: High support Wellness Budget was distributed. There was discussion regarding the document with respect to staffing costs, Wellness campaigns, incentives, and miscellaneous items. Several amendments were recommended to the document. Following is the revised document. LACCD: High support Wellness Budget Item Qty Total Cost NOTES Staffing Costs Employee Benefits Specialist 1 $ 124, Salary plus benefits; Senior Pers. Asst. 1 $67, Dedicated Wellness Champions 11 $217, avg. $19, for up to.2 FTE subtotal: 1 $409, Wellness Campaigns contract svcs $550, program services; site support services; behavior change campaigns Materials/supplies $30, Other (miscellaneous) $0.00 incentives $12, participation incentives travel expenses $1, for staff mileage reimbursement Kick Off Meetings/Events 77 $19, $250 per 11 sites * 7 programs Health Education Materials $0.00 included in materials/supplies Biometric Screenings included in contract svcs Behavior Change Programs $0.00 included in contract svcs Gym membership Discounts 6 $60, different facilities/gyms; all EE's, -4-

5 subtotal $672, Total Projected Budget $1,081, Paulina requested that the revised budget be ed to her before Friday, May 13. She indicated that she would then the revised document to the JLMBC. Paulina indicated that the timeline for the Wellness Program Budget is as follows: Friday, May 13 Revised to JLMBC Monday, May 16 Recommendations and approval by JLMBC Wednesday, May 18 District Budget Committee Wednesday, May 25 Budget & Finance Committee Wednesday, June 8 Board of Trustees meeting Status Updates Wellness 1. Health/Wellness Expo 2016 Survey Results A document entitled Health & Wellness Expos 2016 Survey Results Analysis was distributed. Katrelia discussed the document with respect to the Health & Wellness Vendor satisfaction and the Health & Wellness Education satisfaction at each of the nine colleges and the Educational Services Center, the overall ratings at each site There was discussion regarding the importance of having the District leadership promote and support the Health & Wellness Expos at the colleges. Amy requested that in the future, this document include the time frame during which the expos took place. 2. Wellness Calendar Katrelia indicated that she is currently working on a 15-month calendar. She indicated that she is still waiting to hear from the cooking show and will bring the calendar back at the June 14 JLMBC meeting. 3. UWellness Zomo Health A draft document entitled Summer Walking Club 10-Week Walking Program was distributed. Katrelia indicated that Zomo Health is in partnership with UWellness to promote the walking club during the summer. She indicated that the website to register for the walking club is PreventionCloud.com. She indicated that she would provide an updated document to the JLMBC. -5-

6 4. Wellness Program Incentives Katrelia indicated that the Wellness Program incentives include $5,000 from Zomo Health, which breaks down to $2,000 for the walking club and $3,000 for the walking challenge that would be in either October or November HBU HRA/FSA Administrator With respect to the Request for Proposal (RFP) process, David indicated that he is in the process of incorporating some of the questions into the RFP. He indicated that the RFP would be released to the Contracts Unit who will be asked to release it to the marketplace within one or two weeks. Consultant David expressed his appreciation to everyone who provided him with their scores on the Consultant RFP. He indicated that when the scoring was being finalized, they had to go to one vendor to request a clarification. He indicated that the Contracts Unit is waiting until May 13 to get a response and will then be able to make an announcement. Communications Paulina indicated that the Communications Task Force will not be meeting on May 12. She indicated that there are some issues that need to be discussed with respect to the structure of the web pages. With respect to the newsletter, she requested that David provide a status update. David indicated that the current newsletter is with Wells Fargo. He will request a copy from them that he will forward to Paulina for distribution to the JLMBC. Amy expressed her concern that several documents and procedures on the Health Benefits Unit (HBU) website are out of date. Joanne requested that Patrick Reed be directed to get the updated information posted on the website by Friday, May 27. David indicated that the HBU had only two people working for the past year. He indicated that the ADA Coordinator left the District and he was asked to handle this role. He stated that a list is being prepared for Patrick of the items that need to be changed on the website. Paulina indicated that HBU is now fully staffed and there is a set of recommendations, some of which have been implemented. Phyllis requested that the JLMBC create a calendar that would be presented at every meeting to determine the progress of the newsletter. Retiree Update Barbara indicated that she had two sources of information regarding long-term health care for anyone who was interested. -6-

7 Public Comments None. Adjournment The meeting adjourned at 11:27 a.m. -7-