Sponsorship & Exhibition Prospectus

Transcription

1 Sponsorship & Exhibition Prospectus Delta Grand Okanagan Resort May 3 & 4, 2019 Kelowna, BC

2 WCAF Committee Members Mandy Manak Co-Chair MD, ABAM, ISAM, CSAM, MRO Kamloops, BC George Budd Co-Chair Pharm. D, B.Sc. (Pharm), R.PEBC, R.Ph Vancouver, BC Debbie Rustand RN Kamloops, BC Rob Tanguay MD, FRCPC, ISAM(C) Calgary, AB Annabelle Mead MBBS FAChAM DABAM Vancouver, BC Monty Ghosh MD, MBT, MSc., DM-EMDM, FRCPC, ISAM Calgary, AB Welcome from the WCAF Co-Chairs Dear Colleagues, On behalf of the Western Canada Addiction Forum (WCAF), we look forward to welcoming you to Kelowna, British Columbia to our 2019 Forum on May 3rd to 4th. This is the sixth annual event WCAF will be hosting and we are delighted to once again be at the Delta Hotels Grand Okanagan Resort! We also welcome and invite you to participate as a sponsor and/or exhibitor and on behalf of the WCAF Committee, we thank you for your loyalty and continued support of WCAF over the years. The forum will bring together expert physicians and allied health professionals interested and involved in the field of Addiction Medicine. This symbolizes a special time for our participants to recharge, network and interact with you, our industry partners. Your collaboration with the WCAF and your presence at the forum offer you renewed visibility, business exchanges and contacts, as well as sales and product launch opportunities. We hope that these few days of sharing will serve the cause of Addiction Medicine. Thank you for your consideration and your support of this forum will be greatly appreciated. We hope to see you and your families in Kelowna! Sincerely, Matthew LLoyd Kamloops, BC Kim Orwaard-Wong MN- NP(FAMILY) Kelowna, BC Morris Markentin MD, FCFP Saskatoon, SK 1 Mandy Manak George Budd MD, ABAM, ISAM, CSAM, MRO Pharm. D, B.Sc. (Pharm), R.PEBC, R.Ph

3 WCAF & Hotel Information What is the WCAF? The Western Canada Addiction Forum serves as an educational opportunity for those already in, or wishing to be in, the addictions field. This forum is open to physicians and allied health professionals, including pharmacists, nurses and addiction counsellors, interested in expanding their knowledge of addiction and its related issues. Photo courtesy of the Delta Grand Okanagan Resort HOTEL & ACCOMMODATION We have reserved a block of rooms at the Delta Grand Okanagan Resort in Kelowna, BC. Casting its reflection on sparkling Okanagan Lake in downtown Kelowna, Delta Grand Okanagan offers a refreshing brand of elegance for vacations, business travel and events. You can open your window to city, lake or mountain views of beautiful Okanagan Valley. Play manicured golf courses or unwind with a full menu of spa treatments. If you require accommodation please contact the Resort directly and quote Western Canada Addiction Forum to receive the Forum Room Rates. The rates for the Delta Grand Okanagan rooms plus applicable taxes are (Prices in Canadian dollars): Standard Guest Room: Lakeview: Deluxe Room: Two Bedroom Condo: $ CAD plus taxes $ CAD plus taxes $ CAD plus taxes $ CAD plus taxes Our room block will be released on April 8, 2019; therefore reservations should be made prior to this date. Delta Grand Okanagan Resort 1310 Water Street Kelowna, BC V1Y 9P3 Toll Free: P:

4 6 th Annual Western Canada Addiction Forum Why Become a Sponsor of the WCAF? This is your opportunity to capture the attention of physicians, allied health professionals and others who will attend the WCAF. We are asking you to become a sponsor, exhibitor or both through supporting our educational program. Each of the sponsorship opportunities provides an avenue for your company to be recognized as a valuable leader in the provision of products and services for health care professionals and their patients. As a sponsor, your company will be profiled prominently in a variety of ways, as outlined below. This is an exciting opportunity to display your products and services in front of the decision makers of the addictions industry. This visibility is an excellent way to maximize your company s exposure. Sponsorship & Exhibition New Bursary Initiative The WCAF is offering bursaries to individuals actively engaged in the field of Addictions Medicine to attend the 2019 WCAF at the Delta Hotels Grand Okanagan in Kelowna, BC. By sponsoring a bursary, you not only provide WCAF Registrants with the opportunity to learn from our expert physicians and allied health professionals, you actively demonstrate the supportive nature of the community within the field of Addictions Medicine. PREMIUM (Two (2) Available) Sponsors will receive the following benefits: $20, Two (2) Tabletop Exhibit Displays at the Western Canada Addiction Forum and Four (4) Forum Passes* Preferential booth selection for Exhibit Displays Co-Host the Welcome Reception on Thursday evening, May 2, 2019 The opportunity to host a Dinner presentation on the Friday evening, May 3, 2019 Sponsored event: A Friday OR Saturday Refreshment Break Four (4) Passes for the BBQ on Saturday evening, May 4, 2019 WCAF will forward invitations and notifications to all registered delegates at the forum on your company s behalf Dedicated onsite WCAF Representative to assist with questions at the Forum Your company s logo and 100 word description on the WCAF website (sponsorship page only) for one year with a link to your website Full page advertisement in the final program (please see page 5 for specification details) and Event app Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum GOLD Sponsors will receive the following benefits: $12, One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and Three (3) Forum Passes* Preferential booth selection for Exhibit Display Sponsored event: A Friday OR Saturday refreshment Three (3) Passes for the BBQ on Saturday evening, May 4, 2019 The opportunity to introduce a Keynote Speaker Your company's logo or name to appear on the delegate name-badges. Logo supplied by organization Your company s logo and 50 word description on the WCAF website (sponsorship page only) for one year with a link to your website 1/2 page advertisement in the final program (please see page 5 for specification details) and Event app Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum SILVER Sponsors will receive the following benefits: $8, One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and Two (2) Forum Passes* Two (2) Passes for the BBQ on Saturday evening, May 4, 2019 Your company s name listed on Forum slides Your company s logo on the WCAF website (sponsorship page only) for one year with a link to your website 1/4 page advertisement in the final program (please see page 5 for specification details) Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum

5 Sponsorship & Exhibition BRONZE Sponsors will receive the following benefits: $5, One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and One (1) Forum Pass* One (1) Pass for the BBQ on Saturday evening, May 4, 2019 Your company s name listed on Forum slides Your company s logo on the WCAF website (sponsorship page only) for one year with a link to your website Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum *Each Forum Pass includes representative name-badges, access to the sessions if space available in the meeting room, and food and beverage for the two day forum. Conference App $5, Description: WCAF will be paperless at this year s forum. This is your opportunity to sponsor the Conference App supported by EventMobi. Company logo will appear on all pages. Banner Advertisement included. Important Note: Your advertisement may NOT mention the name or indication of a specific product. Reception $2, We invite the opportunity for your company to sponsor our Social Networking Reception of Friday, May 3, 2019 which will feature company name as the support sponsor. Package: Logo and sponsor s name to appear on signage, website and in the final program Lunch Sponsor $3, We invite you to sponsor either the Friday, May 3, 2019 or Saturday, May 4, 2019 lunch. Package: Sponsor to appear on signage, website and final program. Refreshment Break Sponsor $ We invite you to sponsor a refreshment break. Package: Sponsor to appear on signage, website and final program. Advisory Board $3, (Advisory Board opportunities will take place on Friday, May 3, 2019 or Saturday, May 4, 2019 from ) In order for you to take advantage of the Advisory Board opportunity, your company must register and confirm an exhibit booth at the Forum. Cut-off Date to be included in Advisory Board: must register, submit agreement with payment by March 31, Exclusive opportunity of providing access to WCAF Registrants to meet with your representatives outside of forum social events, to discuss, but not limited to, product orientation, business exchanges, and information on your company. Sessions Includes: Complimentary meeting room Audio visual aids will be available for your session (this will include screen and LCD projector) Breakfast Invitation to selected WCAF Registrants (minimum 10 participants/ maximum 15 participants) Only WCAF Registrants of the annual WCAF will be eligible to participate at the Advisory board Honorarium provided to each participant by the company BURSARY - Sponsors will receive the following benefits: $ Sponsor to appear on website and final program Meet and greet with recipient Sponsor to present recipient with the bursary award at the forum (with the recipient s permission) 4

6 Marketing Opportunities TABLETOP EXHIBITOR $2, One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum One (1) Forum Pass* ADDITIONAL EXHIBITOR PASSES per representative $ *Each Forum Pass includes representative name-badges, access to the sessions if space available in the meeting room, and food and beverage for the two day forum. Connect with WCAF Registered Participants $ Description: WCAF will forward invitations and notifications to all registered participants at the forum on your company s behalf. Package: Content and/or logo supplied by company Note Pads and/or Pens $ Description: The pens and pads will be placed in all delegate bags. Banner Advertising on the Conference App $ If you are interested in this opportunity, please contact the WCAF office for the details and specifications for the digital advert. Important Note: Your advertisement may NOT mention the name or indication of a specific product. Advertising in the Final program Display Advert Non-Bleed Specifications - width x height Fee Full Page 1/2 Page (Horizontal) 1/2 Page (Vertical) 1/4 Page (Vertical) 1/8 Page (Horizontal) 7.75 x x x x x 3.75 $1, $ $ $ $ Acceptable file formats are High resolution TIFF file with no bleeds and a minimum resolution of 300 dpi. JPG s are less desirable, however can be accepted if the resolution is 300 dpi or above. How to submit your file Please your file to info@wcaforum.ca If your file is quite large, please contact the WCAF office at or info@wcaforum.ca to arrange an alternative method. Cut-off Date Advertisements must be received at the WCAF office by April 15, Any questions, please contact the WCAF office at or info@wcaforum.ca 5 Photos courtesy of the Delta Grand Okanagan

7 Sponsorship & Exhibition Agreement 6 th Annual Western Canada Addiction Forum Company Address Telephone Contact City, Prov/State, Postal/Zip Fax Website Products/equipment to be displayed at the WCAF Sponsorship Categories (Exhibit Booth Included): Premium Sponsorship CAD $20, Gold Sponsorship CAD $12, Silver Sponsorship CAD $8, Bronze Sponsorship CAD $5, Single Tabletop Exhibit Price: # of Tabletop CAD $2, per tabletop Subtotal $ Other Sponsorship Categories: Conference App CAD $5, Bursary CAD $ Advisory Board Opportunities: Friday, May 3, 2019 CAD $3, Saturday, May 4, 2019 CAD $3, Additional Exhibitor Passes: # of CAD $ per person Subtotal $ Marketing & Promotional Opportunities: (please see pages 4&5 for details) Please specify below: CAD $ Subtotal of all fees: $. 5% ( RT0001): $. Total: $. Cancellation Policy: Refunds of the fees paid, less a $ CAD administration fee, will be granted if you decide to cancel your agreement. Cancellation must be received in writing at the WCAF office one month prior to the WCAF start date. No refunds will be granted if postmarked after April 3, 2019 or for non-attendance at the forum. Method of Payment: Send a cheque made payable to Addiction Network Society of Canada to the mailing address listed below. Please ensure to include a copy of this agreement with payment. Or complete the following to pay by credit card and send to fax Name on card Signature Visa MasterCard Expiry Date / Western Canada Addiction Forum (WCAF) c/o CongressWorld Conferences Inc Roosevelt Crescent North Vancouver, BC V7P 1M4 Tel: Fax: info@wcaforum.ca

8 Thank you for your support of the WCAF! Western Canada Addiction Forum c/o CongressWorld Conferences Inc Roosevelt Crescent North Vancouver, BC V7P 1M4 T: F: E: W: