2017 National Conference

Transcription

1 ALLIANCE OF HAZARDOUS MATERIALS PROFESSIONALS 2017 National Conference August 27-30, 2017 Omni Fort Worth Hotel Fort Worth, Texas Sponsor/Exhibitor/Advertising Prospectus National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

2 Want to position your company in front of a powerful audience where 75% influence purchasing decisions and spend, on average $200,000 on products and services? You ve come to the right place. AHMP s National Conference is the essential forum for national and international information exchange and networking for the environmental, health, safety, and security (EHS&S) industry. Exhibiting at AHMP s National Conference positions your company in front of these commanding professionals who are looking for suppliers like you to solve their companies needs and challenges. In 2016, AHMP attendees represented the following industries: Safety 47% Hazmat Transportation 37% Industrial Hygiene 30% Health 20% Emergency Response 19% Other 15% Security 12% 58% Hazardous Materials 69% Waste Management 83% Environmental National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

3 Exhibitors Exhibitors enjoy dedicated exhibit hours with receptions, breaks, and exhibitor prize raffles designed to lead your target audience directly to your booth. Can you afford not to be here? 10x10 Booth Pricing and Benefits Early-Bird Rate Effective Through April 2 Regular Rate Effective Starting April 3 10x10 Booth Package $1,375 $1,675 Staff Expo Booth Passes Two Two Additional Expo Staff Pass $100 $150 Customer Expo Day Passes Three Three Booth package: hard wall structure (8 high backwall and 3 high side rails), one 6 draped table, two chairs, wastebasket, carpeted booth space Listing in Conference Program Book Yes Yes Listing on Conference Web Page Yes Yes Conference Program Book Advertising 20% discount 10% Pre- and Post-show Mailing List Yes Yes 10x20 Booth Pricing and Benefits Yes Member Early-Bird Rate Effective Through April 2 Yes Regular Rate Effective Starting April 3 10x20 Booth Package $2,600 $3,100 Staff Expo Booth Passes Three Three Additional Expo Staff Pass $100 $150 Customer Expo Day Passes Four Four Booth Package: hard wall structure (8 high backwall and 3 high side rails) two 6 draped tables, four chairs, wastebasket, carpeted booth space Listing in Conference Program Book Yes Yes Listing on Conference Web Page Yes Yes Conference Program Book Advertising 20% discount 10% discount Pre- and Post-show Mailing List Yes Yes Yes Yes Exposition Hours Sunday, August 27, 2017 Exhibitor Move-In 10:00 am 5:00 pm Opening Exhibit Hall Reception 6:00 pm 7:00 pm Monday, August 28, 2017 Exhibit Hours 9:00 am 7:00 pm Morning Break in Hall 9:15 am 10:15 am Afternoon Break in Hall 1:30 pm 2:15 pm Exhibitor Reception in Hall 5:00 pm 7:00 pm Tuesday, August 29, 2017 Exhibit Hours 9:00 am 11:30 am Exhibitor Break in Hall and Raffles 10:00 am 11:30 am Teardown 11:30 am 5:00 pm National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

4 Exhibitors Conference Floor Plan 413 ACV Enviro View available booths at Booths 210 Columbia Southern University 505 NSSI 400 American Board of Industrial Hygiene (ABIH) 313 American Society of Safety Engineers (ASSE) 212 CHEMTREC 213 CHWMEG, Inc. 412 Clean Earth Systems 202 GLEAN GULF Conference & Exposition 208 CLean Harbors 401 Closed Loop Recycling 204 Eco Services Operations Corp 201 Environmental Restoration 504 ETC Compliance Solutions 402 GHD 203 Heritage Environmental 409 Institute of Hazardous Materials Management (IHMM) 211 Ivey International inc. 310 Lion Technology 304 McCoy and Associates 403 Pine 300 SET Environmental, Inc. 209 Sphera Solutions 312 SWS Environmental 308 Texas Molecular 405 Tradebe Environmental 301 Univar USA 200 University of Findlay 302 US Ecology 303 Veolia North America National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

5 Sponsorship Build Your Brand With AHMP Sponsorship Reinforce and strengthen your brand recognition and drive traffic to your booth with an AHMP sponsorship. According to the Center for Exhibition Industry Research (CEIR), booth efficiency increases by a whopping 104% when promotional opportunities are included in a marketing plan. We have numerous opportunities and something for every budget. Take a look at the following offerings and find an array of sponsorships designed to promote your image, your reputation, YOUR BRAND! All sponsors will be recognized with their logos on special eco-friendly signage in a prominent location and will receive the following benefits: Logo on conference section of AHMP website. Recognition in the conference promotional brochure (if application and payment are received before print deadline). Recognition in all conference promotional s. Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting. Logo and listing in the conference program book. Review the Benefits of the Following Opportunities Platinum Sponsorship Gold Sponsorship Silver Sponsorship Bronze Sponsorship Technical Track/Program Book Advertising National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

6 Sponsorship Platinum Sponsorship Opportunities Platinum sponsors will receive: Logo on conference section of website. One 10 x10 booth package with all associated benefits. One full registration allowing access to all educational sessions and exhibit hall. Full-page black and white ad in conference program book and detailed listing with logo. Opportunity to place company literature or a small promotional item in conference tote bags (subject to AHMP approval). Conference WiFi $8,000 Is there WiFi? That s the first question every conference attendee asks. You ll be the sponsor they remember when attendees enter your company s name as both the username and password, which then opens to your company s home page. Conference Mobile App $7,500 Put your brand in the hands of every attendee and gain multiple impressions of your logo on the conference app. The AHMP conference app lets registrants schedule and manage exhibitor appointments, browse the exhibitor list, view a map of the show floor, and add notes. Your company logo will appear on this tool that attendees will use before, during, and after the conference. Conference Tote Bag $7,000 The best opportunities for brand recognition are items used, carried, or viewed by attendees throughout the conference. And, honoring AHMP s core mission, the tote bag is earth friendly, of course! Your logo will be prominently displayed on one side of the bag. SOLD Your Logo 2017 National Conference August 27-30, 2017 Fort Worth, Texas National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

7 Sponsorship Gold Sponsorship Opportunities Gold sponsors will receive: Logo on conference section of website. One 10 x10 booth package with all associated benefits. Full-page black and white ad in conference program book and detailed listing with logo. Opportunity to place company literature or a small promotional item in conference tote bags (subject to AHMP approval). Conference Program Book $6,500 This publication, given to all attendees, details every aspect of the conference education program, including descriptions of the sessions, speaker lists, and room numbers, as well as the complete exhibitor list and exhibitor descriptions. Company logo on the cover of program book recognizing you as the sponsor. Full-page color ad on the outside back cover. Hotel Key Card $6,000 SOLD Open doors with your company s logo, and welcome all guests staying at the Omni Fort Worth Hotel with your logo on all hotel key cards National Conference August 27-30, 2017 Fort Worth, Texas Your Logo Charging Station $5,500 Your Logo A device-charging station provides attendees with the backup power they need to stay connected while away. The charging station will be placed in a high-traffic area, and signage with your logo will recognize your sponsorship. National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

8 Sponsorship Silver Sponsorship Opportunities Silver sponsors will receive the following benefits: Logo on conference section of website. Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting. Half-page black and white ad in conference program book. Monday Evening Exhibit Hall Reception $5,000 Monday, August 28, Sponsoring this networking event reinforces your image and places you top-of-mind with conference attendees with a two hour open bar and hors d oeuvres. You ll be recognized with signage at food and beverage stations, and your company representative may make a brief welcome remark. Opening Keynote and Breakfast Sponsor $5,000 SOLD Monday, August 28, OR Closing Speaker and Breakfast Sponsor $5,000 Wednesday, August 30, Your company representative will have the privilege of introducing AHMP s opening keynote or closing speaker and saying a few words about your company in front of a packed audience. Breakfast that you can take into the keynote session room will be served in the pre-function space, and you ll be recognized as the breakfast sponsor with special signage in the serving area. Company logo featured in the schedule of events keynote section of the conference website, conference program book, and app. Logo on screens in your sponsored keynote session room, workshops, and Technical Track sessions and at the AHMP Membership Meeting. Sponsor may place company literature on seats in keynote room of your sponsored session. Lanyards $5,000 The lanyard sponsorship is a great opportunity for your logo to be seen and worn by everyone attending the conference. Water Bottles $4,000 SOLD Show your commitment to reducing waste while at the conference by providing water bottles sporting your logo. The bottles are intended for use at hydration stations that will be located throughout the conference and exhibit hall. Your Logo Your Logo National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

9 Sponsorship Bronze Sponsorship Opportunities Bronze sponsors will receive the following benefits: Logo on conference section of website. Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting. Detailed listing in conference program book. 20% discount on program book advertising. Sunday Evening Exhibit Hall $3,000 Reception After Membership Meeting Let the networking begin! Provide a fun atmosphere that s all business. You ll be recognized with signage at beverage stations, and your company representative may make a short welcome remark. Sunday s reception features an open bar for one hour. Going Green Initiative Sponsor $3,000 Organization name and logo will appear on recycling signage throughout the conference. Announcement at opening and closing keynote sessions recognizing your organization. AHMP Community $2,500 Service Project Organization logo will appear on the back of Community Service t-shirts. Announcement during opening and closing keynote sessions recognizing your organization. Water Stations $2,000 Keep everyone refreshed and hydrated during the conference with signage at water stations throughout the conference and exhibit hall. National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

10 Sponsorship Technical Tracks $1,500 Demonstrate your support for the educational component of the conference by providing financial backing to facilitate the presentation of professional development programming as well as other conference functions. Strategic placement of signage and Technical Track session presentation announcements recognizing your organization. Organization name and logo to appear in the conference program book and app in sponsor section and session description. Conference Program Book Advertising Placement in Conference App and Program Book Your printed message in the conference program book speaks volumes and will be heard long after the conference has passed. Full-page Color Ad $1,500 each Full page, 5 x 8, color. Three available: Outside Back Cover, Inside Front Cover, and Inside Back Cover. PDF or jpeg, minimum 300 dpi resolution. Full-page Black and White Ad $1,200 Full page, 5 x 8, black and white, PDF or jpeg, minimum 300 dpi resolution. Half-page Black and White Ad $800 Half page, 5 x 3.5, black and white, PDF or jpeg, minimum 300 dpi resolution. Conference Bag Inserts $1,000 Want to get your marketing material into the hands of every conference attendee? Then a bag insert is for you. You supply the item (subject to AHMP approval), and we ll take care of the rest. Still don t see something that s right for you? We welcome the opportunity to work with you to create a customized sponsorship package that meets your needs. Contact Barbara Bienkowski at (240) or bbienkowski@mgmtsol.com. National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

11 Terms and Conditions A. Application The application must be accompanied by a check, credit card information, or purchase order information. Full payment must be made before a booth assignment will be issued. Booth assignments will be made on a firstcome, first-served basis with sponsors receiving select booth assignments. B. Agreement to Conditions Upon AHMP s acceptance of the application, the exhibitor agrees to abide by the terms and conditions listed below. C. Liability The exhibitor takes full responsibility for and shall defend, indemnify, hold harmless, and release AHMP, any of its chapters, and the Omni Fort Worth Hotel from and against all claims, causes of action, obligations, suits, liabilities, losses, damages, expenses, and/or costs, including attorneys fees related to or arising from or out of any injury to any person, or any loss of or damage to property where such injury, loss or damage is incidental to, arises out of or is in any way connected with the exhibitor s participation in the conference, use of the Omni Fort Worth Hotel, or negligent act or omission of Exhibitor or caused by its product. D. Exhibit Space Booths are assigned on a first-come firstserved basis after payment has been made; however, booths 300, 301, 400, and 401 are reserved for platinum and gold sponsors until April 3, After this date, booths will be assigned in the order of receipt of application and payment. Booths are 10 x 10, and will be equipped with a hard wall structure (8 high backwall and 3 high side walls) 6 draped table, two chairs, booth ID sign, and a wastebasket. The booth area will be carpeted. E. Cancellation or Relocation of Conference In the event that AHMP must cancel or relocate the conference due to circumstances not under the direct control of AHMP, AHMP will have no liability of any kind. F. Cancellation by Exhibitor Fifty percent of the full fees are refundable (or in the case of unpaid purchase orders, invoices adjusted) for cancellations received via fax or in writing by June 23, Cancellations received after June 23, 2017 are nonrefundable. (Please note that if your organization fails to cancel by the deadline and does not attend, your organization is still responsible for payment.) G. Cleanliness A clean building will be furnished at the start of the contract period and prior to the start of each day s events. Exhibitors must maintain and keep in good order their respective exhibit spaces. H. Smoking Policy No smoking is allowed in the Dallas Ft. Worth exhibit area. I. Utilities Details and costs regarding electric, telephone, compressed air, water and drainage, custom cleaning, labor, and special furniture or security services will be included in your exhibitor service manual that will be provided by the general service contractor, NexxtShow. J. Delivery and Setup Exhibitors are responsible for delivery, setup, and removal of all exhibit materials. Conference organizers will not provide staff or equipment. NexxtShow will provide drayage information. K. Dismantling of Exhibits Exhibits may not be dismantled before the close of the show. Any exhibitor found breaking down their booth before the close of the show may lose access to the post-show attendee list. Exhibits must be removed by the exhibitors from the premises no later than 5:00 pm, Tuesday, August 29, 2017 Exhibitor shall be liable for all storage and handling charges resulting from the failure to remove exhibit material from the trade show before conclusion of the dismantling period. L. Security All exhibitors are responsible for complete security within their exhibit areas, meeting rooms, and other areas to be used by the exhibitors. Overnight security will be provided for the exhibit area by AHMP. M. Patent, Copyright or Trade Secret The exhibitor shall comply with all applicable laws governing the use of patent, copyright, or trade secret materials. The exhibitor shall indemnify and hold harmless AHMP, its officers, directors, employees, agents, and any chapter from all claims, causes of action, obligations, suits, liabilities, losses, damages, expenses, and costs, including attorneys fees related to or arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor s agents, or employees of any patent, copyright, trade secret rights, or privileges for other proprietary rights. N. Payment Options To reserve booth space, return the application form in this brochure with payment. Requests for refunds must be made by fax or in writing and be received by June 23, 2017, to receive the maximum 50% refund. Cancellations received after June 23, 2017 are nonrefundable and unpaid invoices are still due. We will accept purchase orders, checks, or credit cards. Payment must be made before booth assignment will be issued. O. Program Accessibility We accommodate persons with disabilities. Please call (240) to discuss your accommodation needs. To ensure accommodation, please register at least one month before the start of the conference. AHMP is committed to providing programs and activities to all persons regardless of race, religion, color, national origin, ancestry, sex, age, disability, veteran status, or political affiliation. In addition, policies prohibit discrimination on the basis of sexual orientation, marital status, or parental status. National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas

12 Exhibitor/Sponsorship Application Form Administrative Contact Information Organization Administrative Contact Contact Person ( to appear in conference app) Address Web Address Additional Full registration: $725 Early Rate (effective through 4/2/17) $800 Regular Rate (starting 4/3/17) Complimentary Full Registration Platinum Sponsors only Additional Booth Staff Passes $100 Early Rate (through 4/2/17) $150 Regular Rate (starting 4/3/17) Authorization I am an authorized representative of the company, with the full power and authority to sign and deliver this application. The company listed on this application agrees to comply with all policies, rules, and regulations contained in the 2017 Exhibitor/Sponsor/Advertiser Prospectus, and all policies, rules, and regulations adopted after the publication of the Prospectus, which we accept as part of the agreement. Authorized Signature (Required) Payment Information Date To secure an exhibit booth, full payment must be received with this application. Check Enclosed Visa MasterCard AMEX on Card An organizational profile of 250 words or less, as you want it to appear in the conference program book, can be ed to Barbara Bienkowski bbienkowski@mgmtsol.com. We understand that space will be rented according to the following fee structure: Card # Security Code Expiration Date 10x10 booth package 10x20 booth package Early-Bird Rate Effective Through April 2 Regular Rate Effective April 3 $1,375 $1,675 $2,600 $3,100 Booth Selection Select space as shown on the floor plan. 1st choice 2nd choice 3rd choice 4th choice 1. Complimentary Booth Staff 2. 10x10 Booth Exhibitors, Platinum and Gold Sponsors 3. 10x20 Booth Sponsorships Conference WiFi $8,000 Conference Mobile App $7,500 Conference Tote Bag SOLD $7,000 Conference Program Book $6,500 Hotel Key Card SOLD $6,000 Charging Station $5,500 Monday Evening Reception $5,000 Opening Keynote Sponsor SOLD $5,000 Closing Speaker Sponsor With Brea kfast $5,000 Lanyards SOLD $5,000 Water Bottles $4,000 Sunday Evening Reception $3,000 Going Green Initiative Sponsor $3,000 AHMP Community Service Project $2,500 Water Stations $2,000 Technical Tracks $1,500 Full-Page Color Ad (Outside Back Cover) $1,500 Full-Page Color Ad (Inside Front Cover) $1,500 Full-Page Color Ad (Inside Back Cover) $1,500 Full-Page Black and White Ad $1,200 Conference Bag Inserts $1,000 Half-Page Black and White Ad $800 Booth Fees Sponsorshhip Advertising Fees Total Fees Signature Date Return signed application, payment, and notice of cancellation to: Alliance of Hazardous Materials Professionals Attention: Barbara Bienkowski, CEM 9707 Key West Avenue, Suite 100 Rockville, MD Telephone (240) Fax (301) Cancellation & Refund Policy Cancellations must be submitted in writing to: Alliance of Hazardous Materials Professionals 9707 Key West Ave., Suite 100 Rockville, MD Attn: Barbara Bienkowski, CEM Fax: (301) : bbienkowski@mgmtsol.com Cancellations received by Friday, June 23, 2017, will receive a 50% refund. No refunds will be made after June 23, Please Note: If the exhibitor reduces the space reserved, the cancellation clause will apply to that portion of the space cancelled. Questions Please or call: Barbara Bienkowski, Exhibits Manager : (240) : bbienkowski@mgmtsol.com

13 National Conference August 27-30, Omni Fort Worth Hotel Fort Worth, Texas