JUSTICE MINISTRIES HANDBOOK FLORIDA HOSPITAL CHURCH S GUIDE FOR JUSTICE MINISTRIES

Transcription

1 JUSTICE MINISTRIES HANDBOOK FLORIDA HOSPITAL CHURCH S GUIDE FOR JUSTICE MINISTRIES 1

2 TABLE OF CONTENTS JUSTICE MINISTRIES Introduction About justice ministries (Mission and Vision) 3 Justice ministries focus and goals 4 Justice ministries structure (board and team) 5 Justice ministries meetings 6 JM Team Tools Engaging on-going Volunteers 7 Justice Ministries Leader Monthly Updates 8 Volunteers who work with Children 9 PROCESSES - SERVICE OPPORTUNITIES FHC Signature Community Service Events 10 Meet, Worship, Serve 11 Do Something Sabbath 15 Child Abuse Prevention Month 16 Volunteer Lead Toolkit 17 Promoting and Recruiting Volunteers 18 Volunteer Lead Checklist 19 Tracking Hours 20 PROCESS - INDIVIDUALS SEEKING ASSISTANCE FROM FHC Community Assistance 21 Member/Attender Assistance 22 Referral Form 23 DEVELOPING PARTNERSHIPS Processes Definitions 25 Adopting a Ministry/Organization 26 Partnering with an organization 27 Grant Application 28 Simplified grant application 30 current Partnerships 31 FHC Partner/Adopted Organizations 31 2

3 About Justice Ministries Mission: To act justly, love mercy, and walk humbly as we build relationships with youth in the community. Vision: Connect with our local and global communities to support bringing justice to those in need through awareness, supporting existing programs, and identifying or developing new opportunities. The Lord has told us what is good. What he requires of us is this: to do what is just, to show constant love, and to live in humble fellowship with our God. (Micah 6:8) 3

4 Justice Ministries Focus and Goals Focus: To have relational engagement with youth. External Goals Engage in ongoing service opportunities with partner/adopted organizations that align with our focus area. Empower the congregation to become leaders in ministries. Become a known leader/resource in the community for relational engagement with youth. Support legislative activity that aligns with our focus areas. Internal Raise FHC congregation awareness on justice issues both locally and globally. Empower the congregation to engage in ongoing service with youth in the community. Train FHC congregants on how to support the work of justice through intercessory prayer. 4

5 JM Governance Board Justice Ministries Structure Purpose: Ensure that JM actions and finances align with JM s mission and vision. Oversees JM s operations and finances. Board Functions: Approves new partnerships Reviews grant applications from partners Determines whether or not FHC should provide a grant Ensures that the JM Director and JM team s operations are aligned with JM s mission and vision Governance Board Members: Name Darlyn Jimenez Andy McDonald Tom Durkee Sobrina Cox Krizia Capeles-Evans Greg Creek Role Chairwoman Senior Pastor CPA Lawyer Director of JM Youth Pastor JM DIRECTOR The JM Director oversees the day-to-day operations of Justice Ministries. The JM director makes and maintains partnerships, recruits volunteers and actively ensures that goals are being reached. Meeting Frequency: Monthly JM Team Purpose: Ensure that there are ongoing opportunities and events for FHC members/attenders to get involved in that align with JM focus and mission. Team Functions: Maintain ongoing partnerships in the community Lead out in ongoing service opportunities/partnerships Motivate and encourage FHC members/attenders to get involved Assist in planning JM events Ensure that JM s mission and vision is communicated in the church and live out that mission and vision Attend quarterly meetings and actively participate JM TEAM MEMBER Each member of the JM team leads out on a specific ministry or partnership to ensure that there are volunteers and opportunities in the church. Meeting Frequency: Quarterly (plus occasional special planning meetings) JM Volunteers Volunteer Functions: Assist with events Commit to a specific service project May volunteer with a partner organization on an ongoing basis 5

6 Justice Ministries Meetings Meeting Required Attendees Frequency Governance Board Meeting Governance Board Monthly Guests, as needed JM Team Meeting JM Team Members Any volunteers interested in JM Quarterly (January, April, July, October) Occasional special planning meetings as needed 6

7 Justice Ministries Tool Engaging ongoing volunteers Engaging ongoing volunteers is an important function of the Justice Ministries team. Each JM team member will work closely with volunteers and may want to recruit ongoing volunteers for his/her ministry. Below is a brief process to use for engaging ongoing volunteers. 7

8 Justice Ministries Tool Monthly Updates Any leader of a Justice Ministry should send the Justice Ministries Director a monthly update on his/her ministry. This update will inform the JM Director of recent activity in the Ministry and also help the JM Director know how she can help in a specific ministry. Monthly updates should be sent by the 5th of each month for the month prior. The following information is needed in your update: 8

9 Justice Ministries Tool Volunteers Working with Children All volunteers working with children must complete a background check and have their fingerprints taken prior to volunteering to work with children, or transporting children, to a service project. Please use the process to complete your finger-printing and background check. 9

10 JM Signature Events Justice Ministries signature events are annual or quarterly community service projects. The purpose of having signature community service events is to encourage members/attenders to think about lifelong engagement in serving the community. Signature Events Include: Meet, Worship, Serve Do Something Sabbath April Child Abuse Awareness Month Foster Care Awareness Month 10

11 SIGNATURE EVENT PROCESS Meet, Worship, Serve Purpose: To be a catalyst for regular, lifelong engagement in serving the community. Leader: Tami Cinquemani Participants: The entire church body 11

12 MEET, WORSHIP, SERVE CONT. Meet, Worship, Serve Recurring Opportunities and Leaders Below is a list of commonly used volunteer opportunities for Meet, Worship, Serve. Please note that volunteer opportunities are not limited to just this list, and leadership for the list below may change. Opportunity Leader Track Shack Clean the World Second Harvest Orlando Children s Church OJA Garden OJA Letters to 8th Graders Christmas Behind Bars College Park Nip & Tuck Hidden Cypress Hollow Refreshment Donations/Team Operation Christmas Child Justice Efforts Nursing Home/Florida Living Florida Hospital Orlando Greg Creek Greg Creek Maurice Pearson Brad Jones Dan Tilstra Lurlet Gordon Andrea Kudlacz Jeff Cinquemani Varies Joy Zimmerman Darlyn Jimenez Children s Choir Adult Choir 12

13 MEET, WORSHIP, SERVE CONT. Sample to Volunteer Leaders Subject: Meet/Worship/Serve Volunteer List PLEASE CONTACT : Attached are your volunteers for. I will copy you on the general reminder I am sending to all volunteers, but please contact them at your earliest convenience to confirm plans for Saturday morning. Also, please find attached a volunteer leader toolkit. This simple toolkit provides you with a checklist and a simple spreadsheet to track volunteer hours. Please send the sign-in sheets to Krizia by ing them to krizia@hospitalchurch.org or providing your sign-in sheet to the welcome desk. Thank you for leading this service opportunity! QUICK TIP Send this to volunteer leaders at least 1 week prior to the meet, worship, serve event. Also, the volunteer toolkit can be found on page 17 of this handbook. Blessings, Tami 13

14 MEET, WORSHIP, SERVE CONT. Sample to all volunteers, specific to their service opportunity: Subject: Meet/Worship/Serve Reminder Thank you for your willingness to serve as a volunteer for this. The others who signed up with you for this ministry opportunity are counting on you to arrive by at. Please be on time! I'm looking forward to hearing about all the wonderful experiences happening as we reach out to our community and serve as a part of our worship experience. This annual event is a great way our church loves people into a lifelong friendship with God! Please be sure to take photos during the morning, tag them with #FHCInspires AND #MeetWorshipServe, and post them on Facebook, Twitter, and Instagram. We will be creating a slideshow to show during worship that morning. We have a special worship celebration planned for 12:00 pm back at the Florida Hospital Church, and I know you won't want to miss it. I want to encourage you to arrive on time since seating will fill quickly. If the Worship Center and the Worship Cafe are filled when you arrive, there will also be overflow seating available in Rooms 101 and 108. Refreshments will be available before the service to enjoy as we continue to celebrate Sabbath and share our experiences. If you have any questions about Meet Worship Serve, please me at tami@hospitalchurch.org. Lastly, if you are interested in getting involved in more ongoing volunteer opportunities in the community, please contact Krizia at krizia@hospitalchurch.org. See you on Saturday! 14

15 SIGNATURE EVENTS PROCESS Do Something Sabbath Purpose: To engage the congregation in service activities in the community bringing justice and an example of God s love to others. Frequency: Every Quarter Leads: Sabbath School Leaders and Krizia Participants: The entire congregation 15

16 SIGNATURE EVENTS PROCESS Foster Care Awareness Month Purpose: To raise awareness in the Church and Community about the need for foster parents Frequency: Yearly (Every May) Lead: Varies 16

17 SIGNATURE EVENTS IDEAS Child Abuse Awareness Month FHC and FH focus our efforts on Foster Care Awareness Month, however, in the past we have had a day of recognition in April for Child Abuse Awareness month. Below are some ideas for recognizing Child Abuse Awareness Month. Child Abuse Awareness Month Ideas: Visual Awareness Ideas: Hang a child abuse awareness month banner in front of the church Plant a pinwheel garden (invite the congregation to plant the garden after a special service) Hang posters with stats up Activities and Events Have a booth with resources, sign-ups and events in the community Promote a community event Have a speaker from a child welfare agency come and speak during Sabbath school Incorporate in church Have a sermon focused on abuse Have a special feature in the service on child abuse Show a video with stats Have special music and prayer Invite the congregation to plant a pinwheel 17

18 SIGNATURE EVENTS IDEAS Foster Care Awareness Month Foster Care Awareness Month Ideas: Visual Awareness Hang a Foster Care Awareness Month banner in front of the church Have the worship team wear Foster Care Awareness month T-shirts during service Hang posters with stats and goals for recruiting foster parents in the area Activities and Events Have a booth with resources, sign-ups and events in the community Promote a community event Have a speaker from a child welfare agency come and speak during Sabbath school Invite a foster youth group to come to an FHC planned event (i.e. parents night out for foster parents) Worship Service Have a sermon focused on foster care Interview families in the congregation that are foster parents Show a PSA for foster care Have special music and prayer Invite the congregation to plant a pinwheel 18

19 Volunteer Lead Toolkit The Volunteer Lead toolkit is a simple toolkit for anyone who is responsible for volunteers for a service project in the community. Please use this toolkit to learn how to track volunteer hours and follow processes that can help ensure your volunteer activity runs smoothly. This Toolkit Includes a: Process for promoting and recruiting volunteers for your event Checklist for the day(s) of your event Volunteer Sign-in Sheet Template 19

20 VOLUNTEER LEAD TOOLKIT Promoting and Recruiting for a Volunteer Event Description: If an individual or organization would like to plan a volunteer event or drive with FHC, the individual/organization should use the following process to recruit and promote the event. Purpose: To ensure FHC members/attenders have the opportunity to give/serve in the community. Lead: Varies 20

21 VOLUNTEER LEAD TOOLKIT Volunteer Lead Checklist Purpose: To ensure that volunteer leads track who volunteers and the number of hours volunteered. Participants: Anyone leading an already vetted volunteer/service project. Intro: Anyone who is the lead or contact for a volunteer event should use the following checklist for any volunteer opportunity. 21

22 VOLUNTEER LEAD TOOLKIT Volunteer Tracking Template Florida Hospital Church [Insert Name of Event Here] [Insert Volunteer Location Here] Name: Number of Hours Completed 22

23 Community Assistance Process For individuals asking FHC for financial assistance Purpose: To assist individuals in the community who seek assistance from FHC by connecting them with the right community resource. Lead: Krizia When someone calls/walks into the church seeking assistance with rent, money, or any other type of assistance, please follow the procedure below: 23

24 Member/Attender Assistance Assisting members/attenders in emergency situations Purpose: To assist members/attenders in emergency situations. Leads: Krizia and pastoral staff If a member or attender approaches you asking to speak with a pastor for an emergency need, please follow the procedure below: 24

25 COMMUNITY ASSISTANCE Referral Form Please fill out this form so that the Florida Hospital Church has a better idea of how to assist you. Contact Information Name: Date: Address: City: Phone: State: Zip: Social Security Number: Reason for Assistance Please describe why you are in need of assistance below (if you need more space please use the back of this page): Have you reached out to any other organization for assistance (Circle): Yes or No If yes, which organizations have you reached out to? Are you currently a member of a church (Circle): Yes or No If yes, which church are you a member of: How did you hear about FHC? Family Information: Are you married (Circle): Yes or No If yes, what is your spouse s name? Do you have any dependents (Circle): Yes or No If yes, how many dependents do you have? What is the total number of people living in your household? Employment Information Are you currently employed (Circle): Yes or No If yes, who is your employer? What is your current monthly income? What are your monthly expenses? Signature: Date: 25

26 JUSTICE MINISTRIES PARTNERSHIPS PARTNERSHIPS DEFINED, PROCESSES In order to carry out the mission of Justice Ministries (JM), JM partners with local organizations in the community that align with our focus area. JM ensures that each partnership allows for us to have relational engagement with youth. JM has several different types of partnerships and processes to develop partnerships that are explained further in the following pages. 26

27 Justice Ministries Partnerships Justice Ministries Partnership Definitions Partner Organizations: Organizations that align with FHC s justice ministries focus and have been vetted by the Justice Ministries governance team. Partner organizations may collaborate with FHC for a community service/giving event. FHC may also make a monetary donation to partner organizations. Organizations that are considered partners, will be promoted as a Justice Ministry. Partner organizations must provide opportunities for members/attenders to engage in consistently with youth. Partner organizations should provide at least 2 opportunities per year for FHC members/attenders to serve or get involved in a year and provide ongoing awareness. Partnerships will be re-evaluated each year. Example: Family Promise Adopted Organizations: Organizations that align with FHC s justice ministries focus areas. Adopted organizations become a ministry of the church and enter into a written agreement with the church. Adopted organizations receive financial oversight from the church, and the adopted organization can utilize the church s 501c3 for fundraising purposes. Adopted organizations must have a leader within the church and maintain steady volunteer opportunities. Adopted organizations should provide at least 4 opportunities per year for FHC members to volunteer. Partnerships will be re-evaluated each year. Example: From Outside In Referred to Organizations: Organizations that FHC trusts as reputable to which we refer members/attenders for volunteer opportunities that align with member/ attender interests. FHC may keep a list of trusted organizations to refer interested members/attenders. Volunteer opportunities with referred to organizations can be created on an as-needed basis. Example: Clean the World for Meet/Worship/Serve 27

28 Justice Ministries Partnerships Adopting an Organization Adopted Organization Definition: An organization/program becomes a ministry of the church and enters into a written agreement with the church. Purpose: To ensure that adopted organizations align with JM s focus. Lead: Krizia/Justice Ministries Governance Board Intro: FHC will utilize the following process before adopting the organization as a ministry of the church. 28

29 Justice Ministries Partnerships Partnering with an Organization Partner Organization Definition: Partner organizations may collaborate with FHC for a community service/giving events. FHC may also make a monetary donation to partner organizations. Purpose: To ensure that partner organizations align with Justice Ministries (JM) focus areas. Lead: Krizia/Justice Ministries Governance Board 29

30 Justice Ministries Partnerships Application for Grant Request Any organization seeking a donation over $500, must submit an application for approval. The donation must be tracked in a database in order to keep track of donated funds. Organizations must use this grant application for the first year of funding. For additional years of funding, a simpler grant application may be used. 30

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32 Justice Ministries Partnerships Simplified Grant Request Application This form may be used for organizations who have already submitted a full grant request application to FHC in the past. This form may also be used for a new partnership if approved by the governance board. Florida Hospital Church Justice Ministry Grant Request Please answer the following questions for your grant request. If FHC has already determined the donation amount we would like to give, please skip to section two. SECTION 1 Application date Organization name and contact information Name, title, telephone number and address of contact person for this request Organization s fiscal year Period this funding request will cover Amount of funding request SECTION 2 What problem or need will this funding help address? What results are you committed to achieving during this grant period? SECTION 3 FHC s Justice Ministries is focused on relational engagement with youth in the community. What opportunities do you have for us to engage with youth? Are you willing to allow us to create opportunities for our congregation to serve youth? Who would be our main point of contact at your organization? SECTION 4 Please attach the following: Previous fiscal year: organizational budget v. actual Current year: organizational year-to-date budget v. actual 32

33 Justice Ministries Partnerships List of Current Partnerships and Leaders Below is a list of vetted organizations that fit into JM s focus and are ongoing partners Adopted/Partner Organizations Organization Name Partnership Type Lead From Outside In Adopted Organization Krizia Capeles-Evans Family Promise Partner Organization Krizia Capeles-Evans U.S. Dream Academy with JM. The dark blue areas indicate that there is either a leader or defined partnership missing. Sobrina Cox Hope Community Center Partner Organization Darlyn Jimenez Foster Care Ministries Partner Organization Steven Arauz Open Table Partner Organization Ellie Pomianowski, Yvette Edmonds and Krizia Capeles- Evans Adopt-a-Family FHC Program Krizia Capeles-Evans Referred to Organizations Organization Name Services Relationship Clean the World Provide recycled soap and hygiene products to impoverished people Have used Clean the World for Meet, Worship, Serve Greg has a good relationship Second Harvest Food Bank Orlando Children s Church Orlando Union Rescue Mission Stores and distributes donated food to organizations and individuals Provides church service and transportation to children in impoverished areas Provides shelter and classes to families experiencing homelessness Have used Second Harvest for Meet, Worship, Serve Greg is familiar with staff Have used OCC for Meet, Worship, Serve Greg has a good relationship with OURM and has planned youth events with this organization in the past. Florida Abolitionist Provides case management and services for victims of human trafficking 33 Darlyn has a relationship with staff from FA