Suncoast Disaster Healthcare Coalition

Transcription

1 Meeting Minutes Wednesday, December 9 th, :00 PM 4:00 PM North Port Emergency Room and Health Care Center Meeting Called By: Ann Pasik, Chair Attendees: Ann Pasik, Venice Regional Bayfront Health Angela Kearley, Family Health Centers of Southwest Florida Rick Jarrett, Doctors Hospital Rich Miller, Sarasota Memorial Hospital Brenda Gatcomb, American red Cross Bruce Gottschalk, State Disaster Medical Team (SMRT6) Amy Bartels, Florida Department of Health Sarasota County Brett Slocum, Florida Department of Health Jan Huss, Bayfront Health Port Charlotte Lynne Stickley, Charlotte County Emergency Management Carol Jeffers, Florida Department of Health in Sarasota County Peggy Brown, Health Planning Council of Southwest Florida Vanessa Perez, Health Planning Council of Southwest Florida Shawn Imhoof, Bayfront Health Punta Gorda Aimee Fike, Florida Department of Health in Charlotte County Linda Landry, (via telephone) Fawcett Memorial Hospital Call to Order Minutes The meeting was called to order by Ann Pasik at 2:02 PM. Ann Pasik asked the Coalition to review the minutes from the September 30th Coalition conference meeting. Ann Pasik moved to approve the minutes as written. Carol Jeffers seconded the motion. There was no further discussion. The minutes were approved. Minutes September 30, 2015 Page 1

2 Coalition Contract / Deliverables Carol Jeffers stated she can work on the Member Resource Coordination. Ann Pasik presented the Coalition deliverables that are due for the current quarter. The group reviewed the Member Resource Coordination and the guidelines. A. Pasik stated that she was unsure what the Patient Tracking Deliverable was. P. Brown stated that it was just what agencies with patients use to track their patients and contact information, I can send out an with a template and then we can compile the answers. The group reviewed the Guidelines for COOP plan. P. Brown stated that she had spoken the contract manager, Jeannine Posey, and said to keep it simple. A. Pasik stated next Quarter is a Member Assessment and that should be easy we can just assess members attendance, which is not due until March 30 th. There is also a strategic plan and operations plan, however we can use what we did at St. Pete College last year. The group reviewed the draft of the Hazard Vulnerability Assessment that was submitted to the State. A. Pasik stated that the Coalition will be receiving additional funding for Ebola, $60,000. The Addendum to the contract has yet to come out for our Coalition. For this particular contract there is abilities to get supplies. P. Brown stated that we have received the amendment for another Coalition but they have a different contract manager. There are a few additional deliverables that are due at the end of March, looks like a Gap Analysis in the ability to identify, isolate and inform, treat and transport individuals suspected or confirmed of being infected with the Ebola virus. Also, due by May 31 st a meeting for planning or training that is related to Ebola or any infectious diseases. There is also a Resource Plan that is related to Ebola that is due at the end of March as well. There is also an Assessment that is due May 31 st that is the ability to treat. They also want any equipment that wants to be purchased that would have to be turned in and purchased by May 31 st. Ann Pasik stated that we will have to have an Ad hoc team for the Gap Analysis and the resources who is going to track them and who is going to house them. We will just wait until we receive the contract with the deliverables. The Health Planning Council will send everyone an with a template on which Patient tracking system their agency uses. Carol Jeffers will get an attendance list of other meetings that she has been attending to HPC. HPC will send the Heartland s Ebola Contract to Ann Pasik. Minutes September 30, 2015 Page 2

3 Financial Report Angela Kearley reported the total funds that we have available from is $24, and that will roll over into our contract year. This year we will receive a total of about $160,000 and that includes the $60,000 for the Ebola Addition. This year we have spent a total of $9,366.83, leaving our total cash available $36, Ann Pasik stated that remember if you know of some great trainings and exercises that think that would benefit your agency please let us know. Trainings & Exercise Carol Jeffers stated that the registration for the Hurricane Conference has started. Active shooter training will be coming to our area to give trainings and will be giving IEU s. Region 4 has Hurricanes and Healthcare. Carol Jeffers will send Peggy information about the Hurricane Conference 501(c)(3) Ann Pasik stated 501 (c)(3) is put on hold at the moment. Marketing / Logo Ann Pasik stated the marketing/logo is put on hold at the moment. Update Other Coalition Business Other Agency Updates Ann Pasik stated that it was brought to all the chairs that the state of Florida wants to have one coalition per region. If you like to participate in this one Healthcare Coalition you can get funds through this one coalition. In our region we have 4: Collier, Lee, Rural and us. So could we disband all the Coalitions that we have and create one coalition for this region or everyone folds into one. There will be no more individual hospital contracts. This coalition will become more of a response entity in a disaster. So there will be a little bit more responsibility. If we do get a decision we would have to decide what we would like to do. Lynne Stickley presented highlights to the meeting she attended, the National Healthcare Coalition Conference. A handout was presented. Bruce Gottschalk stated that there is an Active Bystander Training, its 3 ½ hours in length, it discusses bleeding control, compression only CPR, Heimlich Maneuver, drowning, hyperthermia, and an Active Shooter Component. Lynne Stickley stated that there is a Virtual Table Top March 9 th, on Tornadoes in Port Charlotte, from 12p.m.-4 p.m. Aimee Fike will send out the names that have not responded to the registration . Minutes September 30, 2015 Page 3

4 Adjournment Other Agency Updates Continued Next meeting 4:00 PM Aimee Fike stated everyone is in Everbridge and that she will be doing an afterhours unannounced drill. I have a third of the people that has not responded to the registration s and I don t have a number. If you have not received a call from me please get with her. Lynne Stickley stated that there is a meeting on January 28 th, from 8:30 a.m. to 4, Healthcare Coalition is presenting. National Weather Service will be there as well. Then there will be a table top exercise on Mass Fatality. Carol Jeffers stated that there is a training on Sert/Track- Management-418. Ann Pasik stated that we no longer have a Secretary for the Coalition. If anyone is interest please Ann. TBA Lynne Stickley will send an to Ann Pasik to remind her to check if food can be bought with Coalition meeting for the Table Top. Carol Jeffers will send out the information on Management Minutes September 30, 2015 Page 4

5 Minutes September 30, 2015 Page 5