34TH ANNUAL IPMA CONFERENCE & EXPO October 17 19, 2018 Hyatt Regency Grand Cypress Orlando, Florida, USA

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1 34TH ANNUAL IPMA CONFERENCE & EXPO October 17 19, 2018 Hyatt Regency Grand Cypress Orlando, Florida, USA 3525 Piedmont Road, NE Building Five, Suite 300 Atlanta, GA USA 0

2 Welcome! On behalf of the International Practice Management Association (IPMA), we are excited to invite you to connect with the most influential group of legal practice support managers in North America! 34TH ANNUAL IPMA CONFERENCE & EXPO October 17-19, 2018 Hyatt Regency Grand Cypress Orlando, FL, USA The IPMA has a membership of legal practice support managers located throughout the United States and Canada. IPMA members are active decision makers with buying power to secure products and services necessary to develop and manage paralegal and practice support programs within their organizations. Many are full-time paralegal directors, managers, or coordinators; some are working managers or case managers; some are human resource professionals or attorneys who manage paralegals and practice support professionals; and others handle a broad range of administrative responsibilities related to paralegals and other practice support professionals. Members of the IPMA are vital to the continued growth of the practice support function within their organizations. The IPMA Annual Conference & Expo is the association s hallmark, three-day professional development and networking event. Participants attend educational sessions and workshops on practice support management, and for many attendees, the expo serves as their primary opportunity to stay informed about the latest services and products available from legal industry service providers. With breakfasts and breaks in the expo hall and scheduled social festivities, business partners can expect frequent opportunities to interact with IPMA members. This is your opportunity to connect with your clients current and future and establish partnerships in a casual atmosphere away from their day-to-day office concerns. From sponsoring conference educational sessions and social events to branding and other exposure opportunities, participating companies have a variety of options to make the most of their presence at the IPMA Annual Conference & Expo. Wondering Whether Your Company Is a Good Fit? LEGAL SOFTWARE Corporate Records Virtual Minute Books E-Discovery Litigation Support Legal Research Virtual Data Rooms Wills & Estates GENERAL SOFTWARE Calendar Management Case Management Document Management Management Finance/Accounting Docketing Human Resources/Payroll Marketing Relationship Management Project Management LEGAL GOODS & SERVICES Corporate Electronic Filing Corporate Supplies Minute Books Court Reporting Services Due Diligence Public Records Search Expert Witnesses Investigation Services Library Services Litigation Support Services Process Serving Services Translation Services Trial Presentation Graphics Services GENERAL GOODS & SERVICES Computer Hardware Continuing Education Training/Development Programs Courier/Delivery Services Document Copying/Imaging Event Planning/Catering Gifts Management Consulting Office Supplies Recognition Programs Records Management Storage Services Technology Consulting Teleconferencing Temporary/Permanent Staffing Website Development 1

3 Commit Today to Exhibiting at IPMA! Make your commitment early to ensure preferred booth location and maximum exposure in the IPMA Annual Conference & Expo promotional campaigns! HYATT REGENCY GRAND CYPRESS 1 Grand Cypress Blvd, Orlando, FL USA Both IPMA business partner members and non-member companies are eligible to purchase exhibit booth space. IPMA Business Partner Member Non-member Company Standard 10 x 10 Booth: $1,800 Standard 10 x 10 Booth: $2,200 Premium 10 x 20 Booth: $3,600 Premium 10 x 20 Booth: $4,400 BUSINESS PARTNER MEMBERSHIP BUNDLES... OPTIONS BELOW IPMA business partner membership bundles offer the maximum savings with combined, discounted membership dues, exhibit booth space, and sponsorship opportunities. In 2018, the IPMA is offering seven different corporate and individual business partner membership bundles giving you flexible options to participate in association events throughout the year at a reduced rate. Stand-alone IPMA business partner memberships are also available for non-exhibiting companies. Please refer to page 8 for details. Corporate business partners may designate a principal representative for the organization, and one representative for each of the organization's office locations is entitled to business partner benefits. Individual business partner members may be either an individual service provider or a company/organization, but only one representative is entitled to business partner benefits. Corporate Business Partner Membership Bundles Bronze Level $3,250 Silver Level $3,650 Gold Level $4, Corporate Business Partner Membership ($1,600 value) Yes Yes Yes Logo on IPMA Home Page and Business Partner Directory Yes Yes Yes Description of Offerings on IPMA Website Yes Yes Yes Access to IPMA Membership Directory Yes Yes Yes Featured Description in Inspired Leadership Yes Yes Yes Participation in Local Chapter Activities Yes Yes Yes Participation in Select IPMA Committees Yes Yes Yes One Exclusive Webinar Presentation Yes Yes Yes Standard 10 x 10 Booth at Annual Conference* Yes Yes Yes Full-Page Ad in Annual Conference Program Guide Yes Yes Yes One Breakout Session Sponsorship at Annual Conference** Yes Yes Managerial Skills Seminar Co-Sponsorship at Annual Conference Yes Undiscounted Value of Benefits $3,950 $4,450 $5,450 2

4 Individual Business Partner Membership Bundles Featured $700 Bronze $2,200 Silver $2,600 Gold $3, Individual Business Partner Membership ($475 value) Yes Yes Yes Yes Description of Offerings on IPMA Website Yes Yes Yes Yes Access to IPMA Membership Directory Yes Yes Yes Yes Featured Description in Inspired Leadership Yes Yes Yes Yes Participation in Local Chapter Activities Yes Yes Yes Yes Participation in Select IPMA Committees Yes Yes Yes Yes Full-Page Ad in Annual Conference Program Guide Yes Yes Yes Yes Standard 10 x 10 Booth at Annual Conference* Yes Yes Yes One Breakout Session Sponsorship at Annual Conference** Yes Yes Managerial Skills Seminar Co-Sponsorship at Annual Conference Yes Undiscounted Value of Benefits $975 $2,825 $3,325 $4,325 ** Discounted 10 x 20 premium booth upgrades are also available. ** Additional sponsorships for conference sessions, meals, breaks, and events are also available to IPMA business partner members and organizations represented by an individual IPMA member. QUESTIONS? Call IPMA headquarters at or info@theipma.org for pricing on membership package upgrades. 3

5 Expo Hall Floor Plan Enjoy maximum traffic flow through the expo hall located adjacent to general session and breakout session rooms. EXPO HALL FLOOR PLAN COMING SOON EXPO HALL FLOOR PLAN COMING SOON EXPO HALL FLOOR PLAN COMING SOON 4

6 Expo Booth Benefits Standard 10 x 10 booth; discounted 10 x 20 premium booths are also available for an additional fee Exhibitor credentials and access for three representatives, including networking events; additional credentials provided with premium booth spaces Additional exhibitor credentials available at $50 per person Admission to conference educational sessions on a space-available basis Recognition and description in conference program guide Recognition on IPMA website, newsletter, social media, and on-site signage Booth signage One draped 6 x 30 table Two chairs One wastebasket Draping as necessary: 8 back drape, 3 sidewall drape Facility is fully carpeted; no carpet rental required Registrant contact information for one pre-conference mailing in September/October 2018 Registrant contact information for one post-conference mailing in November 2018 Expo Booth Selection & Assignment Initial booth selection and assignment will commence with paid applications received by Friday, July 6, Subsequent assignments will be made in order of receipt, according to available space. Booth selection and assignment will be offered on a priority basis, with the following criteria taken into account: 2018 conference sponsors Current IPMA business partner members Past conference sponsors and exhibitors Note: Only paid exhibitors and sponsors will be allowed to display, solicit, or distribute literature or collateral. Remember! The IPMA is the only professional association that is specific to this influential segment of the legal marketplace with an educational program designed by a cross-section of managers serving in the profession. 5

7 Sponsor! IPMA Annual Conference & Expo sponsorship opportunities are offered only to IPMA business partner members and organizations represented by an individual IPMA member. Please contact IPMA headquarters at or with questions about availability. CONFERENCE PROGRAM GUIDE - COVER SPONSORSHIP... $2,000 The conference program guide serves as a handy reference for attendees both during the conference and afterward. It contains the conference schedule with detailed descriptions of each program along with biographies of the presenting faculty. In addition, the guide contains the complete expo guide, with floor plans, exhibitor descriptions, and exhibitor and sponsor advertising. Cover sponsorship includes company branding on the front cover of the guide, as well as an inside-cover advertisement and recognition as a sponsor on conference signage and promotional materials. CONFERENCE PROGRAM GUIDE - ONE-PAGE COLOR ADVERTISEMENT... $500 The conference program guide serves as a handy reference for attendees both during the conference and afterward. It contains the conference schedule with detailed descriptions of each program along with biographies of the presenting faculty. In addition, the guide contains the complete expo guide, with floor plans, exhibitor descriptions, and exhibitor and sponsor advertising. CONFERENCE BREAKOUT SESSIONS SPONSORSHIPS... OPTIONS BELOW Sponsoring one or more educational program demonstrates your company or law firm's commitment to the professional development and continuing education of practice support managers. Sponsorship includes recognition on signage, logo on session PowerPoint slides, and introductions from the podium. Opening Keynote Session... $500 Closing Keynote Session... $500 Single Breakout Session... $250 IPMA MANAGERIAL SKILLS SEMINAR CO-SPONSORSHIP: TUESDAY, OCTOBER 16, 8:00 5:00PM... $1,000 The one-day IPMA Managerial Skills Seminar is designed to develop and refine practical managerial skills involved in the supervision of paralegals, litigation support, docket, technology, and other legal practice support professionals. Participants will learn valuable management, team building, and communication skills essential to supervision in a legal organization. Co-sponsorship includes recognition on promotions and seminar materials, one complimentary seminar registration, and in-person introductions. CONFERENCE OPENING RECEPTION: WEDNESDAY, OCTOBER 17, 6:00-7:00 PM... OPTIONS BELOW The opening reception will be held in the IPMA expo hall and will allow exhibitors and sponsors to freely mingle and network with conference participants. Sponsorship will include company branding on signage, recognition in the conference program guide and during introductions and announcements, and the opportunity to distribute promotional items during the opening reception. Exclusive Sponsorship... $3,500 Co-sponsorship... $2,000 CONTINENTAL BREAKFAST IN EXPO HALL: THURSDAY, OCTOBER 18 & FRIDAY, OCTOBER OPTIONS BELOW Daily breakfast will be served inside the expo hall, giving companies an opportunity to socialize and develop contacts among conference attendees. Sponsorship will include company branding on signage along with recognition in the conference program guide and during introductions and announcements. Exclusive Sponsorship... $3,000 Co-sponsorship... $2,000 6

8 REFRESHMENT BREAK IN EXPO HALL: THURSDAY, OCTOBER 18 & FRIDAY, OCTOBER OPTIONS BELOW Morning and afternoon refreshment breaks will be served inside the expo hall, giving companies an opportunity to socialize and develop contacts among conference participants. Sponsorship will include company branding on signage along with recognition in the conference program guide and during introductions and announcements. Thursday Morning Break... $500 Thursday Afternoon Break... $500 Friday Morning Break... $500 Friday Afternoon Break... $500 IPMA ANNUAL BUSINESS MEETING & LUNCHEON: FRIDAY, OCTOBER OPTIONS BELOW All conference attendees participate in the IPMA Annual Business Meeting & Luncheon, which includes recognition and awards for service during the past year, along with an introduction of new IPMA leadership. Sponsorship includes six tickets to the luncheon, reserved seating for your company representatives, recognition on signage and introductions from the podium, and the opportunity to provide promotional materials at each seat. Exclusive Sponsorship... $5,000 Co-Sponsorship... $3,000 CONFERENCE ATTENDEE BAGS... $1,500 All conference attendees receive a tote bag for use not only at the conference but also throughout the year. Enhance your company s visibility with practice support managers and others in the legal community with this valuable opportunity for exposure. Bag sponsorship includes your company s logo and web address imprinted on the bag along with the IPMA and/or conference logo. Sponsorship also includes the opportunity for you to provide promotional materials highlighting your company s offerings inside the attendee bag for continued reference by conference participants once the conference is over. CONFERENCE ATTENDEE LANYARDS... $2000 All conference attendees are required to display their access badge throughout the conference. Enhance your company s visibility with conference attendees with this valuable opportunity for exposure. Lanyard sponsorship includes your company s logo or promotional message imprinted on the lanyards attached to access badges. CONFERENCE USB DRIVES... $1000 All conference attendees will be provided with electronic copies of the conference program guide along with complete educational program materials. This will be provided on a branded USB drive at the conference and/or on an online website dedicated to the conference. This is a valuable opportunity for your company to demonstrate its commitment to the educational programs presented by the IPMA and gain brand exposure in the process. Sponsorship includes brand recognition on materials that will be used even beyond the conference. CONFERENCE APP... $4,500 Stay in front of attendees all conference long by being the official conference app sponsor. The conference app will be a central hub for attendees to connect, build their schedule, and stay up to date on conference events. Your organization will be branded as the official sponsor of the app with plenty of logo and ad placement within the app itself and signage during the event. The app will be in front of nearly all attendees, meaning great return on sponsor dollar investment. EVENING NETWORKING SOIREE: FRIDAY, OCTOBER SOLD Don t miss out on the opportunity to host an evening reception or dinner that can be designed to highlight local attractions and amenities and provide conference attendees with a lasting memory as the conference comes to a conclusion. Sponsorship includes recognition and company description in the conference program guide, recognition on the IPMA s website, newsletter, social media, and logo placement on on-site signage prior to and throughout the conference. 7

9 Join or Renew Your IPMA Membership! Stand-alone IPMA business partner membership is also available for non-exhibiting companies. Business partner membership in the IPMA is open to any individual or entity providing legal-related services, products, or materials that support the association s mission. Business partner members hold non-voting status; however, they may serve on a committee or task force with approval by the IPMA Board of Directors and/or as a chapter co-chair with chapter membership and IPMA Board approval. Business partner membership shall be in the name of one business or organization. Additional business/organization names require separate memberships. IPMA CORPORATE BUSINESS PARTNER MEMBERSHIP...$1,600/YEAR Corporate business partners may designate a principal representative for the organization, and one representative for each of the organization s office locations is entitled to business partner benefits. Corporate business partners will be regularly featured on the IPMA website (with a logo on the home page, a description of their offerings, and a link to their home page), in the association s newsletter, and at IPMA events. Designated member representatives are entitled to register for IPMA events and local chapter meetings and events. Member representatives have member access to the IPMA website and online membership directory. Member organizations are entitled to member discounts on registration for IPMA events and exhibit space. Member representatives are eligible for appointment to select IPMA committees. IPMA INDIVIDUAL BUSINESS PARTNER MEMBERSHIP...$475/YEAR Individual business partner members may be either an individual service provider or a company/organization, but only one representative is entitled to business partner benefits. Individual business partner members will be featured at least once per year in the association s newsletter. Individual business partner members are entitled to register for IPMA events and local chapter meetings and events. Individual business partner members are eligible for appointment to select IPMA committees. Individual business partner members are entitled to member discounts on registration for IPMA events and exhibit space. Individual business partner members are listed on the IPMA website with a description of their offerings and a link to their home page. 8

10 Reservation Agreement Please complete the agreement on pages 9-11 by checking only the options being reserved and entering the corresponding total cost for each section of the form. All applications MUST be accompanied by full payment. Member/Exhibitor/Sponsor Contact Information Business name: Contact name: Mailing address: City: State: Zip/Postal Code: Business phone: Fax number: Web address: 2018 IPMA MEMBERSHIP Corporate Business Partner Membership Gold Level $4,150 Silver Level $3,650 Bronze Level $3,250 Membership Only $1,600 Individual Business Partner Membership Gold Level $3,100 Silver Level $2,600 Bronze Level $2,200 Featured Level $700 Membership Only $475 TOTAL $ IPMA ANNUAL CONFERENCE & EXPO BOOTH Exhibit Space Standard 10 x 10 Booth Included with Gold, Silver, or Bronze Level Membership $0 IPMA Member Standard 10 x 10 Booth $1,800 Premium 10 x 20 Booth $3,600 Non-member Standard 10 x 10 Booth $2,200 Premium 10 x 20 Booth $4,400 TOTAL $ DISPLAY INFORMATION Describe Your Exhibit Table-top Floor-based pop-up Other, please describe: 9

11 Additional Sponsorship Opportunities IPMA Annual Conference & Expo sponsorship opportunities are offered only to IPMA business partner members and organizations represented by an individual IPMA member. Conference Program Guide Cover Sponsorship $2,000 One-Page Color Advertisement $500 Conference Breakout Session Sponsorships Opening Keynote Session $500 Closing Keynote Session $500 Single Breakout Session $250 IPMA Managerial Skills Seminar: Tuesday, October 16 Co-Sponsorship $1,000 Conference Opening Reception: Wednesday, October 17, 6:00-7:00 pm Exclusive Sponsorship $3,500 Co-Sponsorship $2,000 Continental Breakfast in Expo Hall: Thursday, October 18 & Friday, October 19 Exclusive Sponsorship $3,000 Co-Sponsorship $2,000 Refreshment Break in Expo Hall: Thursday, October 18 & Friday, October 19 Thursday Morning Break $500 Thursday Afternoon Break $500 Friday Morning Break $500 Friday Afternoon Break $500 IPMA Annual Business Meeting & Luncheon: Friday, October 19 Exclusive Sponsorship $5,000 Co-Sponsorship $3,000 Conference Attendee Bags Exclusive Sponsorship $1,200 Conference Attendee Lanyards Exclusive Sponsorship $2,000 Conference USB Drives Exclusive Sponsorship $1,000 Conference App Exclusive Sponsorship $4,500 Evening Networking Soiree: Friday, October 19 Exclusive Sponsorship SOLD TOTAL $ 10

12 Acceptance I certify that I have read and agree to comply with the IPMA conference exhibitor checklist. This complete form represents a binding agreement between the undersigned and the IPMA. Full payment must accompany an exhibitor s registration before the exhibitor is assigned a booth. Payments may be made online by credit card or through invoice payments made by credit card or check drawn on U.S. funds. PLEASE SUBMIT SIGNED AGREEMENT AND CHECKLIST WITH PAYMENT TO: International Practice Management Association 3525 Piedmont Road Building Five, Suite 300 Atlanta, GA USA info@theipma.org In the event an exhibitor finds it necessary to cancel participation in the IPMA Annual Conference & Expo, refunds will be made as follows. All cancellations must be in writing. Postmarks will be the determining factor. For cancellations prior to July 31, 2018: 50% refund. For cancellations July 31, 2018, or later: No refund. Payment & Signature Check # (Payable to International Practice Management Association): Name on credit card: Visa MasterCard AmEx Discover Card #: Expiration date: Security code: Billing address: City: State/Province: Zip/Postal Code: Signature: Title: Printed name: Date: 11

13 Conference Exhibitor Checklist Carefully review and initial the following checklist, which contains important deadline information for deliverables and guidelines. Please keep a copy for your records. INITIAL AND INCLUDE A COPY OF THIS CHECKLIST WITH YOUR SUBMISSION (initial) CONFIRM YOUR RESERVATION (initial) RESERVATIONS ARE NOT CONSIDERED COMPLETE UNTIL PATMENT IS MADE IN FULL (initial) SUBMIT YOUR LOGO (initial) All logos must be submitted electronically at the time of reservation confirmation. Submit logos as either EPS or AI files. SUBMIT YOUR AD (initial) All ads must be submitted electronically to specifications. Please submit your ad at the time of reservation confirmation (recommended) and no later than August 1, Ad specifications are available on the IPMA website at: The IPMA reserves the right to prohibit any display, exhibit, or any part of a proposed exhibit which is judged not suitable or not in accordance with the acceptable professional ethics of the IPMA, or for any other reason. SET UP AND DISMANTLE YOUR EXHIBIT (initial) Installation of exhibits will be from 12:00 pm to 5:00 pm on Wednesday, October 17, 2018, subject to facility availability. All exhibits must be ready for inspection by IPMA staff at 5:00 pm on Wednesday, October 17, No exhibits may be dismantled before 2:30 pm on Friday, October 19, Set-up, conference, and dismantling times are subject to change. Scheduling changes will be published on the IPMA website at: Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. All material used for decoration, i.e., paper, cardboard, cloth, etc., shall be flame retardant. Fire exits and safety equipment must be left accessible and in full view at all times. Public address, sound producing, or amplifying devices projecting sound (i.e., music, singing, etc.) beyond the exhibitor s space is prohibited. Exhibitors who wish to dispense refreshments (i.e., bite-sized snacks) from their table MUST receive permission from the IPMA. No liquor may be served from the exhibit table. It is mutually agreed that neither IPMA nor the JW Marriott New Orleans shall be liable to an exhibitor for: any damage to or for the loss or destruction of an exhibit, damage to the property of an exhibitor, or injuries to his/her person resulting from any cause. All claims for any such loss, damage, or injury are expressly waived by the exhibitor. IPMA, show facility, any officer, director, or staff member will not be responsible for the safety of the property or the exhibitor from any cause. IPMA reserves the right to change the locations for the exhibition and will not be responsible for delays, damage, loss, or other unfavorable conditions caused by circumstances beyond its control. 12

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