DMM District Dispatch

Transcription

1 Dreamin with Gov. Dave... I confess I m a dreamer. I can usually program what I want to dream about when I go bed and I dream big! No little ole dreams for this guy. Nope, I shoot for the moon. And sometimes, I carry those dreams over to my awake time and sometimes that dream becomes my goal and I really want to do it. So, I m on my way, but wait I just remembered, a goal without a plan is just a wish. Sooo, I have to develop a workable plan, with stated outcomes and a strategy and timetable to accomplish that goal. And it will work, because I ve been fortunate to accomplish a few very big dreams by following those simple steps. Happy Optimist New Year! (Continued on page 2) International President Rebecca Butler Mona s Theme Officers DMM Governor Dave Martin What you ll find in this issue. 1st Qtr $45 Registr Extended... page 5 1st Qtr Agenda... pages 12 & 13 1st Qtr Registration... page 11 Build a BED... page 5 Club Anniversaries... page 6 Club News... page 4 C.O.E.R.... page x DMM Policy Updates... pages 14 & 15 DMM/OI Gatherings... page 3 Dreamin with Gov. Dave... page 1 EXEC Conference Call... page 6 FOO Renewals w/plastic... page 4 Gov & ST Get Techy... page 7 Growth/Membership... page 5 Incorporate PDP into Mtgs... page 9 Jim Meyers Tribute... page 8 Memorial Photos... page 6 Mission, Value, Purposes... page 4 New Member Incentive!... page 3 OI Foundation... page 10 Optimist Creed... page 2 Optimist Supplies... page 7 Rapid City s Red Ribbon... page 10 Reminders... page 3 Sanford 1st Qtr... page 8 S.A.V.E. JOI Club... page 7 Scholarship Contests... page 6 The Challenge... page 3 1 DMM Secretary/Treas. Greg Honl International President Rebecca Butler Mona Great Plains Region VP Lyle Merriam DMM Governor Designate Sally Damm Norby DMM Immediate Past Governor Kevin Hammell

2 The Optimist Creed Promise Yourself To be so strong that nothing can disturb your peace of mind. To talk health, happiness and prosperity to every person you meet. To make all your friends feel that there is something in them. To look at the sunny side of everything and make your optimism come true. To think only of the best, to work only for the best, and to expect only the best. To be just as enthusiastic about the success of others as you are about your own. To forget the mistakes of the past and press on to the greater achievements of the future. To wear a cheerful countenance at all times and give every living creature you meet a smile. To give so much time to the improvement of yourself that you have no time to criticize others. To be too large for worry, too noble for anger, too strong for fear, and too happy to permit the presence of trouble. Dreamin with Gov. Dave... (Continued from page 1) Our Executive Committee (which includes our Lt. Governors) have some big dreams we want to accomplish in the DMM during this Centennial Year. You ll hear more about those at the 1 st Quarter Gathering in Brookings on Oct And we have some exciting new programs for clubs to consider as well. So please, send in that registration form (it s on the DMM website) and join in the fun! But what about your club? Have you set your goals yet? Do you have that big dream you d like to make happen during this year? How about creating a Legacy Project something that will live for years to come something that your community really needs! It could be a new baseball or softball field, or new playground equipment for the school, or Optimist Legacy Scholarship at your school, or maybe its just a matter of planting a couple new trees in the city park, along with a bench and plaque? In the next few weeks, our Lt. Governors will be calling the President s and asking for a time to get together in person, or via a video or conference call and walk you through our Club Planning Guide, which is a simple form on which you can write down your goals for growth and service projects, as well as fundraising projects, and to help you select your committee chairs. We call this form your roadmap to success because when completed, and followed, it will lead your club to Honor Club status (and we have a chart to track your progress as well). If you want to get a jump on that planning, those forms are also available on the DMM website ( Please join me and your fellow DMM Optimists in making this Centennial Year your best ever in service to our kids, our communities and ourselves. Let s dream big and accomplish those dreams and then Let s Celebrate with a grand Mardi Gras Party in Grand Forks in August! Dave Martin DMMGov@Optimist-DMM.org DMM Governor Editor: Curt Sandberg THANKS to everyone that submitted articles for this newsletter. For those who wish to submit articles for future issues, please them to me at dmmdispatch@midco.net by the 27th of each month. Thank you! 2

3 Important Announcement! Governor Dave has just announced a special 19-day kick-off recruitment effort, starting today! Anyone who recruits a new member between Oct. 1-19, will have their name in a drawing for cash prizes of $25, $15 or $10. Cash will be awarded at the 1 st Quarter Gathering on Oct. 19 in Brookings (but need not be present to win). The entire year-long Awards Program will be announced at 1 st Quarter. There is still time to register. The early-bird deadline has been extended to Oct. 8. The registration form is on page 11 as well as the DMM website: The Challenge In Rochester a challenge was launched to each DMM club to bring at least one autographed football themed item to Brookings for the 1st quarter assembly beginning October 19 th. The items can be from a university, college or professional team. Use your contacts, your imagination and your networking skills to bring the best item with the signature (s) of your favorite football team or athlete. Let s get this competition rolling! Why should I participate in this challenge? These items will be up for bids on the silent auction to generate funds for the Optimist International Foundation. Check out some of the ways the OI Foundation assists our clubs in bringing out the best in youth, in ourselves and in our communities. The following web sites will be informative: and -foec.org/oi-programs/. DMM / OI Gatherings 1st Qtr DMM Gathering October 19 & 20, 2018 Econo Lodge Brookings, SD Registration Form: page 11 Agenda: pages 12 & 13 2nd Qtr Conference Call Date/Time TBA 3rd Qtr DMM Gathering May 3 & 4, 2019 Watertown Event Center Watertown, SD Optimist International Conv. July 1-3, 2019 Louisville, KY 4th Qtr DMM Convention August 8-10, 2019 Ramada Inn Grand Forks, ND The GO TO place for DMM info: Reminders Oct 8 $45 'Early Bird' rate for 1st Qtr DMM gathering in Brookings ends 8 Deadline to order Optimist Supplies for 1st Qtr pick-up 14 Exec Cmtee 6:30 PM CDT, Executive Committee Video Conference Call 15 Pres Appoint, get BOD approval & report Club OIF Rep to OI 19 & 20 1st Qtr DMM Econo Lodge in Brookings, SD 31 Sec/Treas Deadline for 1st Qtr OI and DMM dues Nov 15 Lt Gov / Pres Complete Annual Club Planning Conference Reports 3

4 Club News from club bulletins SOUTH WINNIPEG financially supported the Manitoba Bantam Lacrosse team as well as an individual going to the Lacrosse Peewee Nationals. They also continue to support the Band Festival that involves 20,000 youth! WATERTOWN nine members helped supervise a Middle School Dance in early Sep. Twenty club members entertained six guests at the N.O.W. Meeting and two joined that day. The club gave 56 soccer balls to first time players. They strung lights on 19 LARGE evergreen trees that grow along the street across from County Fair Foods. A K-8 program called Be Kind People received a sizeable cash donation from the club as did Mellette House Association and Codington County Heritage Museum. Twenty-four individuals recently signed a Club-Within-A Club interest finder. WEST ST PAUL is planning a $10 per person Talk N Taco fundraising event in October featuring all West St Paul City and School Board candidates. MN State Fair Booth Chair Chuck Spavin reported 63 leads were obtained from fair visitors. Thanks to all who helped sponsor the booth, staff the booth, and served on the S.W.A.T. group that followed-up on all leads. ROCHESTER had a speaker tell them all about the city of Rochester Flag competition that is nearing a close. They are also busy preparing for a new October fundraiser The Inaugural Med City Trap Tournament. NORTHWEST SUBURBAN heard about the Golden Valley Historical Society which was a beneficiary of a sizeable gift from club member Ed Jordan. DEVILS LAKE will ask Lake Region State College students interested in accumulating volunteer hours to help with club events such as the Fall Festival, the 5 K Run, and possibly a winter event similar to the club s summer Pool Party. ROSEVILLE September speaker was Ron Peltier, Chairman and CEO of Home Services of America. October s speaker will be author and pioneer in the field of Executive Coaching, Fred Kiel of KRW International. BISMARK the club s Past President s Picnic drew 55 this year. Their Capital A Fair and Avenue of Flags fundraisers were both successful this year. Their N.O.W. event took place at a Bismarck Lark s baseball game. Fourteen club members celebrate their Optimist membership anniversaries this month ranging from 1 year to 43 years. Upcoming October events include their Wine and Beer tasting fundraiser as well as their Optimist Bowling Tournament with the proceeds going to support Childhood Cancer. RICHFIELD recent speakers are from the Salvation Army, Choice Connections which helps Seniors find suitable housing, Outgoing Pres Don Anderson s train trip across western Canada, and Beth Bednar that spoke about the mysterious disappearance of Mason City TV Anchor Jodi Huisentruit 23 years ago. (Continued on page 5) Mission, Vision & Purposes Mission: By providing hope and positive vision, Optimists bring out the best in youth, our communities and ourselves. Vision: Optimist International will be recognized worldwide as the premier volunteer organization that values all children and helps them develop to their full potential. Purposes: To develop optimism as a philosophy of life utilizing the tenets of the Optimist Creed; to promote an active interest in good government and civic affairs; to inspire respect for the law; to promote patriotism and work for international accord and friendship among all people; to aid and encourage the development of youth, in the belief that the giving of one s self in service to others will advance the well-being of humankind, community life and the world. FOO Renewals using plastic! If your FOO member has received their paper renewal notification in the mail AND they wish to renew with a credit or debit card, please share this link with them: friend/foo_renewal.cfm 4

5 Growth / Membership My husband tells me that last year the Cleveland Browns did not win one game.but, did they give up? NO they continued to play continued to TRY, for themselves and for their fans. Build a BED Build a BED at the DMM First Quarter Assembly October 19-20, 2018, Brookings, SD. To kick off Governor Martin s 100 year of Optimist celebration a bed build and a delivery of the bed will be held Friday October 19 as part of the DMM first quarter assembly. The bed build will be held at 706 Main Ave. S. Brookings. The bed build will begin a 3 pm. A bus will take Optimist members from the Econo Lodge to the SHP workshop. All the labor is volunteer, and all the products come from donations. Money buys the mattresses. Quilts, pillows and bedding are included with the bed. Everything is furnished. You just need to show up. Sleep in Heavenly Peace s (SHP) mission is simple: make very basic beds from raw lumber and donate them to kids who don t have a bed. Our DMM year ended at a loss we were behind all year, but are we giving up? NO! We are OPTIMISTS! We will NOT disappoint our fans the KIDS! Let s go, go, go and make a BIG WIN! Gita Hendricks DMM Growth / Membership Chair gita.hendricks@gmail.com 1 st Quarter Registration Extended The deadline to register for the 1 st Quarter District Assembly for $45 has been extended to October 8, Sally Damm Norby, Chair of the District Assembly, must submit the meal count by that date. The registration fee will increase to $55 for registrations received after October 8. The registration form can be found on the DMM website under District Meetings AND on page 11 of this issue. Club News (Continued from page 4) PRIOR LAKE-SAVAGE held their annual Respect for Law event in Sep, and had a table at Prior Lake High School s Fall Community Fest. They are also promoting tickets to the Fill the Bowl event to benefit R.O.C.K. [Reaching Our Community s Kids] and the PLS Foundation. VERMILLION Along with the Sioux Valley Club, they sponsored a hole at the Wal-Mart Children s Miracle Network Golf Tournament. Funds raised at the Clay County Fair were donated to the 4-H Leadership Program. Phi Kappa Theta Fraternity the Club- Within-A-Club spearheaded a car show that raised over $2,000 for the Children s Miracle Network. The Vermillion Club provided a food booth, 50/50 rattle, t-shirts, and the free will offering. RUSHMORE NOON reported successful fundraising via their annual Melon Sales and ticket taking at the Central States Fair. They cleaned Vicky Powers Park and served kids via Big Brothers / Big Sisters Skating and the monthly Children s Home Birthday Party. Their Installation Banquet coincided with their Club s 50th Anniversary Celebration and kicked off OI s 100th Anniversary year. WORTHINGTON served 125 kids during the Park Hop event. GRAND FORKS selected a member of the GF Police Department as Optimist Club Officer of the Year from a field of nominees from seven agencies that were all honored during their Respect for Law event. BROOKINGS planning the best quarterly gathering EVER! 5

6 Scholarship Contests Optimist International sponsors three scholarship contests for students to earn money to pursue opportunities in higher education: the Communication Contest for the Deaf and Hard of Hearing (CCDHH), the Essay Contest and the Oratorical Contest. The contests are conducted at the Club level, then Zone and Regional (if necessary) and at the District level. District-level scholarships are funded by the Optimist International Foundations and awarded by Optimist International. Essay topic for the school year: "When All the World s Problems are Solved, is Optimism Still Necessary?" CCDHH/Oratorical topic for the school year: Is There a Fine Line Between Optimism and Reality? For more information, planning guides, and contestant applications, visit Club Officer-Elect Form The Club Officer-Elect Reports for officers can still be accepted. The form can be accessed here. If you have questions or need assistance, please contact Charlotte Baker in the Member Services Department at Charlotte.Baker@optimist.org. Canadian forms can be sent to Morenike Fakorede at Morenike.Fakorede@optimist.org. Save the date October 14 Executive Committee Conference call The DMM Executive Committee (Governor, Gov.- Elect, Secretary-Treasurer, the two Immediate Past Governors and the Lt. Governors) will meet via a Conference Call on Sunday, Oct. 14 at 6:30 pm CDT prior to the 1 st Quarter Board Meeting in Brookings, Oct An agenda will be sent to committee members several days before the meeting. A special convention session will also be held Saturday afternoon, October 20, to consider two policy changes, the addition of a Code of Conduct, and the consideration of convention host sites for 2020 and perhaps Club Anniversaries During October October 31, 1924 Minneapolis The oldest DMM Club! October 12, 1954 Winnipeg, St James October 28, 2010 Bennie-Johnnie Memorial Photos We would like to enhance the district s annual memorial announcements at the DMM Convention next August in Grand Forks by including pictures of each of the deceased Optimists. Typically the best source for such photos is the funeral home s obituary. PLEASE forward the names of any member of your club that passed away between August 1, 2018 and August 1, 2019 AND the name of the funeral home that handled the arrangements to: dmmdispatch@midco.net. Rather than wait until late July to try to remember all the deceased members and/or the funeral home, please send the Dispatch editor, Curt Sandberg, that info via the link above as they occur. Thanks for your help. 6

7 Sioux Valley Builds Second JOI Club The DMM District has a new Junior Optimist Club with the official recognition of the S.A.V.E. Junior Optimist Club of McCrossan Boys Ranch in Sioux Falls, SD. The 13-member club was built by the Sioux Valley Optimist Club under the leadership of club president, Greg Honl, assisted by District JOI Chair Angie Wahl, and new member Abraham Knoff. The club meets for an hour every other Monday afternoon. The club is involved in Students Against Violence Everywhere (S.A.V.E.) where they discuss social issues and create posters to distribute around campus. The new JOI club is planning projects with The Banquet, Humane Society and Fostering Hope, in addition to working with Sioux Valley with youth projects and fundraisers. McCrossan Boys Ranch is a private non-profit organization that reaches out to troubled boys between the ages of 9 and 20 who have experienced conflict in their lives. Earlier in the year, Sioux Valley built the Titan Junior Optimist Club at New Tech High School in Sioux Falls, SD. Gov and S-T get Techy Governor Dave Martin and District Secretary-Treasurer (DST) Greg Honl are implementing new technology advancements for the DMM with significant assistance from DMM Webmaster Tim Goetz. Tim set up the following new addresses for the Governor and DST. s sent to these addresses will be automatically forwarded to their personal address. Each year the forwarding will be changed to the new Governor and DST. Tim has posted these addresses on the DMM website. Gov@Optimist-DMM.org ST@Optimist-DMM.org Immediate Past Governor Kevin Hammell and Tim Goetz have created cloud storage for significant documents, including minutes, financial statements, polices and tax returns. The DMM officers will propose a list of documents that will be stored on the cloud to the Executive Committee for approval. Tim will wear another hat, as Cloudmaster. Is your club missing from the Club News column on page 4? Please send your club s newsletter to dmmdispatch@midco.net to have your club s activities listed in upcoming issues of the DMM Dispatch. 7 Optimist Supplies Place your orders for the New Optimist Year Now! The upcoming DMM 1st quarter meeting in Brookings will be your opportunity to obtain Optimist items for the new Optimist year / recognition for club members, speaker gifts, etc. October 8 is the deadline. You can save the shipping & handling by ordering through the DMM Boutique. Your order will be waiting for you at the DMM 1st Quarter Meeting in Brookings. Visit to view some of what they offer. Call and ask for Gillian. Tell her you are in the DMM and would like your order shipped with the DMM consignment order. The prices on the web site are listed in Canadian dollars so ND, SD & MN members should ask for the price in US currency. If you don't see what you need, ask her if they carry it. This is NOT a fundraiser for the DMM. We offer this service for you to save on shipping & handling charges. Ansell s Awards is an authorized Optimist International distributor and have provided excellent service to the DMM. For more information, please contact Heather Hawley at zackh@mts.net Please note the pricing of items at the boutique will be in US funds and US dollars are required for payment. Thanks, Heather Hawley zackh@mts.net

8 Tribute to Jim Meyers Past Distinguished Governor Past OI Vice President Many of us perform because we are dedicated to our purpose. Some may say why, because we care. Jim CARED. He always said to me, We must do the right things for the members and for the Optimist organization. Jim was dedicated to his family and his many friends, but he chose the Optimists to leave his legacy. He held many positions in his club and Optimist International. He made a difference at every level. His highest honor was to assist in building new clubs. He always said that new club building was the best way to build the organization. I bet he and Don Clauson are in Heaven building clubs today. Jim will be missed by everyone he touched. The DMM has lost a great Optimist. I challenge all members and officers to dedicate your service in in Jim s Memory. I have lost not only a great Optimist in my life, but a very dear friend. I know he wants us to press on to the greater achievements in our lives. Our prayers go out to Barb and Jim s family. Thank you Gary Lambert Past Governor Sanford Harmony Exec will speak at 1 st Quarter Margaret Johnson, a Strategic Account Advisor for Sanford Harmony, will be sharing information about Sanford Harmony at the 1st Quarter meeting in Brookings on October 20. You will learn about the program and how you can share it with your communities. Sanford Harmony, is a Pre-K -6th grade social-emotional learning program that builds healthy relationships and enhances students ability to succeed in school, careers, and life. Harmony is a program that increases student achievement, school connection, and empathy while reducing aggressive behavior and bullying. Through strategies, lessons and activities, students develop skills to understand and manage emotions, show empathy, and solve problems. Teacher Toolkits for various grades will be available to view at the 1 st Quarter Meeting. Some materials in the toolkits are now available online, including the Teacher Manuals and Story Books. The Teacher Toolkits and training are available at no cost. The DMM encourages all clubs to adopt this program and offer it to organizations in their communities, such as to After School Programs, Day Care Centers, Home School Parents and various clubs such as 4H, Scouts, and Boys and Girls Clubs. Greg Honl, DMM Sanford Harmony Program Chair Find the DMM on Facebook! Just search Optimistdmm and click the Like button. optimistdmm 8

9 Incorporate PDP in Your Club Meetings Introduce the PDP (Professional Development Program) to your members by incorporating required elements in your club meetings. Take two to five minutes at each meeting to have one or two members talk about How Optimist Can Make a Better World or Optimism as a Way of Life. This fulfills the Continuous Improvement requirement of Level 1 of PDP. Have members learn the five purposes of an Optimist Club. One option is to spend five minutes at one club meeting to go over them. Another way is to focus on one purpose at five meetings. Learning the 5 purposes of an Optimist Club is the PDP Level 1 requirement for Organizational Knowledge & Culture. The purposes are listed below. Five Purposes of an Optimist Club to develop optimism as a philosophy of life utilizing the tenets of the Optimist Creed; to promote an active interest in good government and civic affairs; to inspire respect for the law; to promote patriotism and work for international accord and friendship among all people; to aid and encourage the development of youth, in the belief that the giving of one s self in service to others will advance the well-being of humankind, community life and the world. To complete the marketing requirement of learning to write a communique/ Press Release, you can have a speaker present that topic. It s helpful to have many members who know how to write press releases. Hold a NOW (New Optimists Welcome) meeting or event and have each member bring at least one person. At the NOW meeting, have members introduce their guests. This will complete the Communication Skills element in Level 1. Four out of five of the Level 1 requirements can easily be achieved at meetings. The Project Management requirement is to participate in a community service activity. Encourage your club members to complete Level 1 in PDP. When all activities in a level are certified, please scan the brochure or fillable form and to me at ckbergstrom@hotmail.com. A club may obtain 50 PDP brochures by contacting Jackie Moore at (314) x263 or moorej@optimist.org Help your members develop their professional skills by incorporating the PDP in your club meetings. Cheryl Bergstrom ckbergstrom@hotmail.com DMM PGI/PDP Chair 9

10 Rapid City s Red Ribbon Campaign The Rushmore Noon Optimist Club in Rapid City, SD is impacting the lives of thousands of youth in their community. The club has taken on the task of being the Champion for the Red Ribbon Week Campaign. Since its beginning in 1985, the Red Ribbon has touched the lives of millions of people around the world. In response to the murder of DEA Agent Enrique Camarena, angered parents and youth in communities across the country began wearing Red Ribbons as a symbol of their commitment to raise awareness of the killing and destruction caused by drugs in America. In 1988, National Family Partnership sponsored the first National Red Ribbon Celebration. Today, the Red Ribbon serves as a catalyst to mobilize communities to educate youth and encourage participation in drug prevention activities. The Rushmore Noon Club has been involved with Red Ribbon Week in the community for the past several years by sponsoring the Red Ribbon Week Spirit Award. Public and private schools can sign up to take part in the competition to have the title of the Red Ribbon Week spirit winner by showcasing their school while Optimist members would tour their schools and visit with youth and staff. The winners will receive a monetary award and a traveling RRW Spirit Award trophy. Due to funding issues, local coalitions could not support the local efforts to keep Red Ribbon Week active. The Rushmore Noon Optimist Club accepted the challenge and will now have the opportunity to impact the lives of thousands of youth in our community, by promoting a Drug Free life and good decision making through the Red Ribbon Week campaign. The kick-off event will be held on October 23 when a large Red Ribbon with thousands of youth and adult signatures that pledged to be drug free is raised up and tied around the neck of a dinosaur that sits atop the city for all to see! This will serve as a visual reminder to the community to live a Drug Free life. foundation The word FOUNDATION has several meanings, but all bring to mind strength and support something to build on, rely on. That is so true of the Optimist Foundation. The OI Foundation provides numerous support and grants so that our clubs can provide for our youth. The OI Foundation needs YOUR support to keep it strong to keep our mission strong: By providing hope and positive vision, Optimists bring out the best in youth, our communities, and ourselves. When we come together at our first quarter meeting on Oct in Brookings, let s show our support for each other by supporting the OI FOUNDATION! It will be a party to start the year of OI s 100 th Birthday Celebration, and what more appropriate time to have a kick-off celebration FOOTBALL season! Do you have a favorite team, be it local college/university or NFL? Show your support bring flags, banners, shirts and caps to display or wear proudly. And, for the silent auction, please bring sports items/ memorabilia. It will be a KICK-OFF Tailgating party to remember! See you in Brookings! Gita Hendricks DMM OI Foundation Rep gita.hendricks@gmail.com Kristi Cricket Palmer, Rushmore Noon Optimist RCredribbonweek@gmail.com 10

11 Dakotas Manitoba and Minnesota (DMM) 1 st Quarter District Assembly Learning & Networking Opportunities October 19-20, 2018, Brookings, SD Optimist Member, Family and Guest Registration Form $1 Million renovation: ECONO LODGE INN & SUITES 2515 East 6th Street, Brookings, SD, 57006, Call Hotel Direct: Phone: (605) Rooms $79.99 per night + tax (Ask for DMM Optimist Block) Reserve by Sept. 19, 2018 Join in the kick-off celebration of 100 YEARS OF OPTIMISM: All-inclusive Registration by Oct. 1, 2018 $45 (US Funds) Early Bird Registration $55 (US Funds) Registration Registration & Payment by Oct. 8 Registration & Payment after Oct. 8 Individual Guest Meals only: 100 years Tailgate Kick-off $15 per person ($18 after Oct. 1) X Total Friday Night, 6:30 pm 2 sandwiches per person (grilled cheeseburger, bratwurst, or hotdog) and 2 sides (baked beans, zesty coleslaw or chips) Entertainment by SDSU s Pride of the Dakotas Drum Line. Family table and yard games will be available. 100 years Celebration Luncheon $20 per person ($24 after Oct. 1) X Total Saturday, 11:30 pm Ham, Turkey and Swiss cheese sandwiches on cheddar buns, with all trimmings; beef barley soup, Italian pasta salad and beverage. Entertainment by The String Project, a unique program that introduces stringed instrument playing to grade school children. Children s Optimist Day Camp: Saturday Only $45 X per child = Total: My children are: Name Age Name Age Name Age Name Age Includes Friday evening meal, Saturday lunch, snacks, and activities. Children's Museum of South Dakota Dakota Nature Park & Larson Nature Center Special Dietary or Physical Needs: Explain(Adult or Child) Hosted by the Optimist Club of Brookings, South Dakota Make Checks payable to DMM Mail Reservation Forms and Payments to: Sally Damm Norby: th Street, Suite B, Brookings, SD Questions: Please Contact: Sally Damm Norby or sallyoptimist@gmail.com Registration Information (Please use one form per person) Name: Optimist Club of Mailing Address Club # 35- City State/Province: Zip/Postal Code Primary Phone # address Club Position District Position Is this your first attendance at a DMM District meeting? Yes No I am interested in attending the Dutch Treat Dinner Saturday evening 6 pm Pheasant Restaurant Yes No Do you plan on participating in the Bed Build (Sleep in Heavenly Peace Project)? Yes No

12 1 st Quarter DMM Meeting Agenda October Econo Lodge, Brookings, SD Friday, October 19 2:00-6:00pm 3:00-4:00pm 3:00-5:00pm 5:45-6:30pm 6:00-9:00pm 6:30pm 9:00pm-11pm Registration (Hang banners, drop off team items for silent auction for bidding by 6 pm) Strategic Planning Steering Committee (Subcommittee members welcome) Optional Sleep in Heavenly Peace Bunk Bed Building Service Project bus to site leaves at 3 pm Entertainment by SDSU s Pride of the Dakotas Drum Line Optimist International 100 th Anniversary Kick-off Party - Outdoor Courtyard Tailgate Burger/Brats Bar & Sides, Pop & Water and SDSU ice cream (Feel Free to bring your coolers) Hospitality Time Poolside Saturday, October 20 6:00-9:00am 7:00-9:00am 7:15-7:55am 8:01am 8:15am 9:00am 9:15am 9:30am Complimentary Breakfast for Hotel Guests - Breakfast room Registration First Timers Orientation - Gary Lambert Kick-off Time Opening Ceremonies Lt Governor Dee Bormann Presentation of Colors US and Canadian National Anthems Invocation by Rev. Dave Johnson Introduction of DMM Governor Dave Martin Lt. Governor Dee Bormann Introduction of OI Vice President Edie Harris Gov. Dave Martin Introduce First Timers Gary Lambert Kick-off to #Optimist100; 100 YEARS! Let s Celebrate OPTIMISM Gov. Dave Martin & OI Board Member Mark Weinsoff The DMM Charging Into the 2 nd Century of Optimism Goals, Roadmap to Success, Strategies - Gov. Dave Introduction of Leadership Team Gov. Dave Installation of Board of Directors OI VP Edie (Continued on page 13) 12

13 9:40am 10:00am 10:15am 11:00am Brief Interviews with Activity Chairs: Essay, CCDHH, Oratorical, JOI, Childhood Cancer, OIF, CCOF, Jr Golf Break - Coffee/Water/Restroom Break- Visit with Activity Chairs #Optimist100; We and Them is US Bridging the Generation Gap - Working Together for Success OI Board of Directors Mark Weinsoff A Giant Leap of Service to Our Youth Sanford Harmony Representative Margaret Johnson noon 1:15pm 1:45pm 2:15pm 2:30pm 2:45pm 3:15pm 3:35pm 4:00pm Lunch - Entertainment by SDSU String Project Year Recap and Awards Presentations - Past Gov Kevin Hammell Optimist of the Year Presentation Kevin Hammell Personal Growth and Involvement Awards - PDP/PGI Chair Cheryl Bergstrom Minnesota State Fair Report/Award Chair Chuck Spavin #Optimist100; 100 Ways to Appreciate Our Members and the Power of One OI Vice President Edie Harris and DMM Growth Team #Optimist100; Back to Basics Learning, Growing and Service Opportunities - OI Board Member Mark Weinsoff Strategic Planning Report and Focus for Gov Dave and Gov-Elect Sally Damm Governor s Challenge Gov. Dave Ask the Experts Q&A with Harmony Rep, VP Edie, Gov. Dave, Committee Chairs Break Final bids for silent auction items Visit with Activity Chairs and Sanford Harmony reps Brief General Business Session & Short Special Convention Adopt Code of Conduct Policy Approve Convention bid for 2020 DMM Convention Approve Future Governor budget for OI Convention instead of DMM Sec/Treas. Optimist Creed: Go home, grow your club, and serve more kids 6:00 pm Dutch Treat Dinner at Pheasant Restaurant THANKS to Tim Goetz / MARCO for printing many of the handouts for our quarterly gatherings and annual conventions. PLEASE consider MARCO for your technology needs. 13

14 DMM Policy Changes presented to the October 20, 2018 Special Convention The following recommendations will be voted on individually at the special convention in Brookings, SD. Words to be deleted have strikethrough and words to be added are underlined. All recommendations are supported unanimously by the members of the Policy Review Committee: Dave Martin, Terry Gorman, Kevin Hammell, Sally Damm, Carmen Bakken, Greg Honl and Jo-Anne Pelzer. 1. The Policy Committee is recommending that we adopt a DMM Code of Conduct policy. This policy will be published in the agenda handout at each DMM meeting and convention. Prior to the event, the Governor will assign two Code of Conduct Mediators consisting of one man and one woman. Their names will be included at the end of the document. The Code of Conduct Mediators are not entitled to mileage and per diem for this service. The DMM Code of Conduct will become Addendum 5. Addendum 5 Code of Conduct at Dakotas Manitoba Minnesota (DMM) District Events What are our standards? The DMM District of Optimist International has principles of equality and inclusiveness. The DMM membership and governing body wants to ensure that everyone can participate at our meetings and conventions. The DMM Governor shall have a pool of members willing to serve as the Code of Conduct Mediators at each meeting and will select 2 members, one man and one woman, who are registered for the meeting or the convention to serve in this role. What is unacceptable? Behaviors, verbal or nonverbal, that are not respectful, are unwanted and/or disruptive towards others are unacceptable. This includes actions or comments that the instigator knows, or should know, will affect someone s participation or make that person feel uncomfortable or unsafe. What to do if it happens to you? If you encounter a person who, in your opinion, has violated the DMM Code of Conduct: 1. If possible, talk to the person and tell them what they said or did was not acceptable and you want them to stop. 2. Seek immediate assistance from a person who will securely walk with you to a safe place. This person and you shall seek out and report the incident immediately to the designated DMM Code of Conduct Mediators. What action will be taken? 1. The Code of Conduct Mediators will investigate the incident. 2. The Code of Conduct Mediators will immediately arrange a meeting with the accused. The accused may be asked to leave the event until the incident has been investigated. 3. When the investigation is concluded, action will be communicated to the accused and accuser. 4. This action may include, but shall not be limited to: Suggesting both parties meet with the Code of Conduct Mediators to find an acceptable solution. Have the offender make an apology, in person or in writing. Have the offender leave the event and/or be prohibited from attending future DMM events (with the approval of the Governor). 5. Any actions can be appealed to the DMM Executive Committee. After the appeal is deliberated, the Executive Committee decision shall be final. 14

15 DMM Policy Changes presented to the October 20, 2018 Special Convention Code of Conduct Mediators for this event: Recommendation: Concurrence 2. The Policy Committee is recommending the position of Governor-Candidate be added as a voting member of the Executive Committee. The Governor-Candidate is a member who has expressed their interest to serve as the DMM Governor within the next 5 years. The Governor-Candidate will be recommended by the CQ Committee and appointed by the Executive Committee prior to the annual convention and will also serve as a key committee chair during their term. ARTICLE III: DISTRICT BOARD OF DIRECTORS (page 3) DISTRICT OFFICERS AND EXECUTIVE COMMITTEE The District officers shall be the Governor, Governor-Elect, Governor-Candidate and the Secretary-Treasurer. ELECTIONS AND TERMS OF OFFICE The Governor-Candidate shall be recommended by the CQ Committee and appointed for a term of one year by the Executive Committee prior to the annual convention. The Governor-Candidate shall be nominated for the position of Governor-Elect at the end of the one year term. DUTIES OF THE DISTRICT OFFICERS (page 4) Governor-Candidate The Governor-Candidate shall work closely with the Governor and Governor-Elect to gain knowledge and develop skills for their future role as the DMM Governor. The Governor-Candidate will also serve as a key committee chair prior to and during this term. Recommendation: Concurrence 3. The Policy Committee is recommending that funds budgeted for the current District Secretary- Treasurer to attend the Optimist International convention be re-assigned to a Governor-Candidate. The delegates at the DMM convention 2018 affirmed the necessity to create a longer succession plan and develop future leaders. Some recent Past District Secretary-Treasurers have identified that there is no formal training for them at the OI convention and agree their attendance is not necessary. We are deleting the fourth bullet as it was rarely used and the committee does not want to encourage its use. INTERNATIONAL CONVENTION (ACCOUNT ) (page 19) The District budget will include an amount toward the expense of attendance at the Optimist International convention for the Ggovernor, Ggovernor-designate Elect, Secretary-Treasurer and Secretary-Treasurer designate, and Governor- Candidate and their Very Important Persons (VIPs) excluding those expenses reimbursable by Optimist International. The following items may be reimbursed for the above-mentioned individuals: Two round-trip airplane airline tickets, coach economy class, advance booking required. Base Early Bird Registration for the officer and his or her VIP. Tickets for the President s banquet will be covered for the current Governor, District Secretary-Treasurer and their respective VIP s. Per Diem allowance of $50 per day for the convention business days only, with an additional day per diem, to be paid if delegate must stay an additional day to obtain less expensive airfare. Remaining balance of individual budgeted funds, after above expenses, may be used towards approved allowances, if within budget. Governor approval is required as recommended by status of budget from Secretary-Treasurer. To qualify for this amount, each must attend and be registered at the full convention and show evidence thereof when submitting his or her expense voucher. Recommendation: Concurrence 15