Minutes of AA East Rand Area Assembly Meeting

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1 Minutes of AA East Rand Area Assembly Meeting AGM Held on Saturday 10 th November pm At Area Office, the Central Methodist Church, 26 Bunyan Street, Benoni East Rand Area Committee Meeting: Every second Saturday of each month. Annual General Meeting: every September. Election AGM: next elections September Area Capacity Name Group Phone Att. Chairperson Colin Brakpan P Vice Chairperson John H Airfield ivanoe45@outlook.com P Delegate Anil Benoni City anilc@telkomsa.net P Delegate Benni Katlehong lbphele@gmail.com AP Alt. Delegate Gavin Highveld Airgun.windbuks@gmail.com P Trustee Vincent Brakpan vincen@ncm.co.za P Secretary Lisa Boksburg lisa.mckay@siigroup.com P Treasurer Bharat Edenvale Bjairam1956@outlook.com P Office Co-ordinator Larry Actonville aaeastrand@gmail.com P Archivist Sharon Benoni Lunchtime TF vacant sharon@quadchem.co.za P CF John W 12 steps John.williams@mangercare.co.za P PI/CPC vacant Eastrander/Website Colin Brakpan duffin@telkomsa.net P Intergroup Chair Retha Airfield rethabatelaan@gmail.com P General Service Rep. Tony Actonville P General Service Rep. John W Airfield John.williams@mangercare.co.za AP General Service Rep. Paul Benoni lunch time paulsventer@gmail.com P General Service Rep. Warren W.O.M warren@activ.co.za AB General Service Rep. Adil Benoni City P General Service Rep. George Boksburg P General Service Rep. Larry Benoni South aaeastrand@gmail.com General Service Rep. Marius Carry the Message marius@laulynn.co.za AB General Service Rep. Konrad Courage 2 C konradconradie@gmail.com AB

2 General Service Rep. Fabian Edenvale Lunch Time P GSR Brian Edenvale P General Service Rep. Tavio Germiston P General Service Rep. Benni Katlehong AP Alternate GSR Kagiso Katlehong AB General Service Rep. Krish Kempton Park P Alternate GSR Niel Kempton Park AB General Service Rep. H.A.T.S General Service Rep. Gavin Highveld P General Service Rep. Tavio Primrose P General Service Rep. Bill Springs AB Alternate GSR Release Tembisa AB General Service Rep. Thembisa Tembisa AB 1. OPENING AND WELCOME MINUTE Colin welcomed all and opened with Serenity Prayer, Vince read the 12 Traditions OWNER Colin 2. CONFIRMATION OF PREVIOUS MINUTES Gavin proposed, Retha seconded 3. APOLOGIES Brian, Shane, Benni 4. MATTERS ARISING FROM PREVIOUS MINUTES One delegate pack to be ordered by Larry Resend summary of portfolios - Larry Lisa

3 5. GROUP FEEDBACK GROUP ATTENDANCE ANNOUNCEMENTS LIT. REP? CORE MEMBERS Actonville 9-12 GROUP CONSCIENCE? Airfield 47 Tues Step meeting Bring and Share Christmas and New Years Day Benoni City 5 NO 3 NO Benoni Lunch Time Mon 8 YES Wed 8 Benoni South No No Boksburg No yes Brakpan 4-12 yes 6 yes YES YES Carry the Message Monday 11-14Thursday No Report Courage to Change 8-10 No report Edenvale Mon No report yes yes Thurs Edenvale Lunch (Mon) 15- Big Book meetings yes yes 20 (Wed) on Mondays Germiston 4-6 Here Are The Steps 4-6 no 3 no Highveld 5-9 yes 5 yes Katlehong 6-10 No report no Kempton Park Primrose Springs 4-5 No report Tembisa yes 12 Step 8-12 No report Word of Mouth No report

4 6. INTERGROUP Final East Rand Rally profit R7210 Retha Evening at the Races - 27 th October (Convention fundraiser) Gratitude Dinner 24 th November (profits for Intergroup) please promote this event Fun Run/Walk 13 th January Golf Day 11 Nov 7. CONVENTION people required to assist at Convention refreshments tables 8. REPORTS FROM SPECIAL SERVICES Office See attached Larry to distribute pamphlets on verification of meeting attendance Larry will be on leave 14 Dec 14 Jan Archives Sharon thanked Area for the donation of Grapevine books to the archive We still need group histories and updates Correctional Facilities List of CF contacts is being distributed Literature Joe P Larry Sharon John Larry Treatment Facilities Gavin is collecting contact information (for GSO position) and will submit a report CPC/PIC It was agreed that we will contribute to transport costs for unemployed members who help with PI Here's the report of the 2 PIC's that took place under the Katlehong area. On the 25th October there was PIC at 333 Dienst street, Mitak company in Alrode. There was staff members/employees that attended the PIC, HR representative there was Miss Portia. The company pleaded and arranged that this PIC be continued for 6 coming weeks. Alcohol at this company is massive factor of dismissal. PIC went very well, take note that this first group of 62 employees are all on final warning due to being above the normal alcohol limit. We had assistance from the Soweto group, we would appreciate all the assistance we can get from other groups in the East Rand and the Area. Our group is fairly small and most members don't work. As a result its challenging for us to make it at such PIC events. Then on the 26th October there was another PIC event at Greenfield primary school which was hosted by Bokamoso events, that PIC also went very well. Thank you bro Larry for always coming through for us when we shout for your assistance with literature and other needs. That would be all for now, I hope that the above is in order. Jah bless. Yours in service Benni 9. Vacancies and Appointments Area Vacancies: Alternate Delegate Colin/ Area

5 TF CPC/PI GSO Vacancies: Sponsorship Publications Finance 10. Chairpersons Report Colin Colin thanked the committee for their effort and meeting attendance 11. Delegate s Report Busy collecting Conference proposals Report attached 12. Trustee s Report Anil and Benni Vince Attached 13. Secretary s Report Apologies for December meeting 14. Treasurer s Report Lisa Bharat reviewed 15. Office Report Larry See attached 16. EASTRANDER AND WEBSITE: Colin Hits for October 30971, YTD 17. GENERAL Need to check on groups on the meeting list some groups have closed All It was agreed to create a WhatsApp broadcast group for communication A query was raised regarding the advertising of memorial meetings held for members who have passed away Voted 8 for, 6 against. It was decided that these notices will be on the broadcast group. GSRs to promote service, PI work, contributions to Convention fundraising and shares for Regmaker 18. NEXT PLANNED MEETING AT 14H00 ON 8 th DECEMBER 2018 AT THE CENTRAL METHODIST CHURCH, 26 BUNYAN STREET, BENONI.

6 REPORTS REPORT FROM OFFICE FOR AREA ASSEMBLY 10 NOVEMBER 2018 Office Analysis Month of June. a. 12 Steps 11 b. Literature 4 c. General Info 89 d. AA member visits 23 e. AA member calls 86 f. PIC 2 g. CPC 0 h. Internet requests 9 i. Total calls 192 Office: No Report. Literature: Sales are still going well. Discontinuing of all grapevine books. What we have in stock will be the last of it. Request permission from Area to donate one of each to Archives as we need to a book at the office for people to be able to read. This will also mean that the value of the stock level will drop. Suggest that we increase our Big book and 12 & 12 stock levels. PI Actonville annual wellness day Another good year with participation from 6 AA members Katlehong Group: 2 events one at a company and a school. Please see Benni report. Benni looking for help from other groups. PI- request from ENCA for and interview passed on the GSO Archives: Sharon Elected as new Archivist. Congratulations. Delegates Report Benni- Delgates Report November 2018 Good morning Honorable Office Kindly find here under written the previous period delegates report, Bra Anil and I "Benni" haven't received any challenges from the groups by far. On the previous Area meeting there was a request raised by one of the groups concerning advertising of the memorial of people who has since passed on, on the Eastrander website. That suggestion has been reverted back to the groups for group discussions for AA members to voice out their feelings on the matter. After the groups has voiced out their concerns, their feelings will then be taken to the area to asses the overall outcome. Thus far we haven't received any invitation from any group to see if there's a way we can assist each other in any challenges that groups could be facing. We are yet to continue visiting the rest of the groups we hadn't visited as yet. Thank you for allowing me to be a trusted servant and be of service, Jah bless. Benni Northern Province Trustee Area Report Back

7 The world service farewell dinner banquet was held on Thursday 11 October. It was a blast. It was amazing to see how Alcoholics from all over the world could have fun. The World service meeting was a huge success with 72 delegates from 45 countries represented. It was also amazing to hear that members of the KZN fellowship took almost 2 weeks off from work to prepare and host the world service meeting. That is dedication at the very best. It was good to hear all visiting WSM delegates singing the praises of the Local organising committee and how they were made to feel at home. Members dug deep into their own pockets to make this event a success. Everything from Drop Off to Pick-up, Tours and accommodation was taken care off by the LOC. Well done KZN AA. You put South Africa on the AA World map. The board meeting was held on Friday 12 December in Durban Two new trustees were welcomed by the Chairman being Henning from Central Region and Jason from KZN. Five WSM delegates attended as observers including Mary C World Service Meeting Coordinator GSO US/Canada. It was disturbing to hear that SAYPAA had disbanded. They arranged activities for young people who need new friends and social activities when they become sober. Helga and John were asked to follow-up SAYPAA. The Chairman of the board would send out a letter regarding personal pledges to the fellowship. The Grapevine literature problem experienced in South Africa was discussed with Greg (US/Canada) who offered to help in speaking to Grapevine management on our behalf. The following board vacancies will be advertised as Helga CPC/PI Trustee and Frank G Finance/IT rotate out in May Anil TF/CF rotates out in January Prospective Class A trustees were interviewed by Sundil, Varosh and Frank. The Board unanimously accepted the proposed candidate. Helga will sponsor the new Class A Trustee. GSO Chairman requested Regional Trustees to report on number of visitors attending community rallies. I have already reported on these figures based on the last three rallies held in the NP area since conference. Frank G explained how the Pretoria Helpline works. Other areas and GSO very interested in the concept. Well done Pretoria. Chairman of the Board and new TF/CF will be responsible for the draft guidelines on interaction with treatment facilities. Mary advised that there is service material on this subject. South African service manual to be amended to suit South Africa. Frank G with 3 other board members have been allocated this project. The 12 concepts will also be amended to suit South Africa. SIG Survey. Only 500 responses received mainly by people already in Service. The response deadline has been extended to 31 December Please pass on message on SIG to members in individual groups. The Board approved a project to speak to Trade Unions so that they could be informed on what AA does. Pretoria Area Assembly to allocate GSO payments to individual groups. The payments on GSO s accounting system is recorded by individual group.

Attendance: P- present; AP apologies; AB absent; NA Not applicable ITEM # MINUTE OWNER

Attendance: P- present; AP apologies; AB absent; NA Not applicable ITEM # MINUTE OWNER Minutes of AA East Rand Area Assembly Meeting Held on Saturday 11 th April at 2pm at Area Office, The Central Methodist Church, 26 Bunyan Street, Benoni East Rand Area Committee Meeting: Every second Saturday