Manchester Grand Hyatt INVITATION TO EXHIBIT

Transcription

1 Manchester Grand Hyatt INVITATION TO EXHIBIT

2 Manchester Grand Hyatt The AOSSM 2018 Annual Meeting sets the stage for you to tell your corporate story to nearly 1,300 sports medicine specialists and members. Meeting attendees receive four days of leading research, and education programming in a variety of formats from live surgical demonstrations through interactive discussions and paper presentations. The Annual Meeting plays an essential role in providing information on frontline research to the orthopaedic sports medicine community, and it is your chance to meet, influence, educate and connect with top sports medicine practitioners. This prospectus describes our Annual Meeting and highlights avenues for you to engage attendees with your products and services. Use this information to match the meeting to your organization s goals. As the AOSSM President and Program Chair, we have created opportunities for you to meet and interact with these sports medicine professionals in multiple settings. We suggest you begin by selecting space on our exhibit floor then add other exposures for your presentations, discussions, and product demonstrations. On the following pages, learn more about our unique exhibitor opportunities, including: Industry Symposia Industry Showcase Final Program and Mobile App Advertising In future months, look for additional information about Annual Meeting sponsorship opportunities that can further enhance your corporate vision throughout the year. Reserve your booth now for the best Exhibit Hall locations. Contact Chuck Wagner at (312 / ) or chuck@aossm.org to secure your booth or for more information, contact David Berrios-Walker at (312 / ) or aossm.org. We look forward to seeing you in sunny San Diego, California. Sincerely, Charles A. Bush-Joseph MD President Nikhil N. Verma MD Program Chair Copyright 2017 American Orthopaedic Society for Sports Medicine. All rights reserved.

3 KEY MEETING DETAILS LOCATION SEAPORT BALLROOM, SECOND LEVEL Manchester Grand Hyatt, San Diego, CA Visit for additional information. EXHIBIT DATES AND HOURS* July 5 6, :30am 12:00pm July 7, 2018 MEETING DATES July 5 8, :30am 11:30am EXHIBITOR REGISTRATION* Wednesday, July 4, :00pm 6:00pm Thursday, July 5, 2018 Friday, July 6, 2018 Saturday, July 7, :30am 12:00pm 7:30am 12:00pm 7:30am 11:30am INSTALLATION OF EXHIBITS Monday, July 2, :00pm 5:00pm Tuesday, July 3, 2018 Wednesday, July 4, :00am 5:00pm 8:00am 5:00pm DISMANTLING OF EXHIBITS Saturday, July 7, :30am Dismantling of exhibits is not permitted before the official closing time. EXHIBITOR FEE Booth Price $3,300. * Exhibit Hours subject to change based on education hours TYPES OF TEAMS MEMBERS COVER HIGH SCHOOL UNIVERSITY PROFESSIONAL ELITE 64 % 46 % 27 % 12 % VALUE MEMBERS PLACE ON MEETING 5 (VERY HIGH) 40 % MEMBERS PRACTICE AREAS PRIVATE PRACTICE UNIVERSITY BASED HOSPITAL/MEDICAL CTR MILITARY IN TRAINING 38 % 19 % 2 % 1 % 63 % 26 % 16 % 3 % 2 % AOSSM A global leader in orthopaedic sports medicine education, research, communication, and fellowship. WHO ARE AOSSM MEMBERS? AOSSM members are the leaders in orthopaedic sports medicine and actively involved in caring for athletes at all levels of competition. The Society s founding members are those individuals who established the specialty of orthopaedic sports medicine. Younger members generally are those orthopaedists who have received formal post graduate training in the specialty. On average, 57% of AOSSM members professional activities are sports related, divided between clinical care, team coverage, teaching / consulting and research. More than 41% of AOSSM members have an academic appointment. 1

4 MORE ORTHOPAEDIC SURGEONS DESIGNATE THEMSELVES AS A SPORTS MEDICINE SPECIALIST THAN ANY OTHER SPECIALTY 19 % SPORTS 12% NONE 11% HAND 2% ADULT HIP 3% ARTHROSCOPY 12% TOTAL JOINT 8% ADULT SPINE SOURCE: OPUS % SHOULD / ELBOW 5% FOOT / ANKLE 6% OTHER 6% TRAUMA 6% PEDIATRICS GROWTH OF SPECIALIZATION ORTHOPAEDIC SURGERY 60% 50% 58 % 5% ADULT KNEE WAYS TO REACH ATTENDEES The AOSSM created three additional ways to reach meeting attendees and achieve your corporate goals. Don t forget to add one or more to your planned exhibit: INDUSTRY SHOWCASE Industry Showcase connects our meeting attendees with exhibitors as they appear at AOSSM events from March until December 31st. You become part of this network with your 450-character company profile, product codes, contact, and website link. Guidelines will be available after December 31, 2017 at INDUSTRY SYMPOSIA The Industry Symposia provide unopposed time for commercially supported educational activities held in conjunction with the AOSSM 2018 Annual Meeting. The 90-minute session provides a convenient location to present your products or services to participants on Thursday, July 5th from 12:30 2:00pm. The symposia is available to Elite Partners only, and includes a set room in the vicinity of the General Session room at the Manchester Grand Hyatt, San Diego, CA. The Symposia immediately follow the morning sessions. EXHIBITOR DIRECTORY The exhibitor directory is a highlighted section of the Final Program and one of the most referenced resources at the Annual Meeting. It puts your company name, booth location, contact information, and corporate description right in attendees hands. It also shows your industry Symposia, session. Every exhibitor appears in the Directory, but you can add unique flare to your 140-character description by submitting a company color logo. The Exhibitor section of the Final Program also offers great placement for your company s ad and receives repeated exposures. Guidelines will be available after December 31, 2017 at 40% 30% 20% 10% 25 % 17 % 0% GENERAL ORTHO ORTHO WITH SPECIAL INTEREST SPECIALIST SOURCE: Orthopaedic Practice in the US 2010, 2014, &

5 EXHIBITING SPECIFICATIONS ALL BOOTHS ARE 10 X 10 AND INCLUDE THE FOLLOWING: 7 x 44 identification sign Listing of company name and description in the exhibitor section of the Final Program Three complimentary badges per 10 x 10 booth General security Copy of the final program Attendee lists pre- and post-meeting Each standard booth uses 8 high back walls and 36 high side dividers. Ceiling height is 21. SECURE YOUR BOOTH ONLINE Visit to secure your booth. Visit ( to view the Exhibit Hall Floor Plan ISLAND BOOTHS Island booths are available for purchase in lots of 4, 6 and 8 booths. BECOME AN AOSSM CORPORATE PARTNER! Increase your presence with AOSSM leadership and members, identify ways to expand your visibility, and take advantage of effective strategies to help set your company apart from others! Determine your Ideal Sponsorship Package Strengthen your partnership with AOSSM! Together we can create a unique sponsorship package to achieve your goals. Our members realize the importance of industry partnerships, as we all share a common goal to enhance patient care! Contact Tom Heneghan at 847 / or aossm.org, or visit to explore ways to get involved, make an impression and an impact. EXHIBIT SPACE ASSIGNMENT PROCEDURES The exhibit space for Annual Meeting 2018 is conveniently located a few steps from the Scientific Session room. Exhibit space will be assigned based on points accumulated and receipt of application. However, the AOSSM reserves the right, and has sole discretion, to allocate space on any other basis it deems appropriate. AOSSM uses a point system to determine priority in the assignment of exhibit space. A company s priority points consist of the following: One point assigned for each year the company has exhibited at the Annual Meeting since 2013 One point assigned for each 8 x 10 or 10 x 10 Annual Meeting space purchased for each year since 2013 One point assigned for the previous year industry Theater (if applicable) Two points assigned for the previous year industry Symposia Exhibit space will then be assigned in priority point order. To assist companies in determining their priority point ranking, following is an overview of the priority points of all companies who have exhibited since 2013: 30 plus points 3 companies points 3 companies points 20 companies 5 9 points 37 companies 4 or less 140 companies Applications received after October 27, 2017 will be assigned on a first come, first served basis. PAYMENT SCHEDULE A deposit of 50% of the total space rental fee must accompany the exhibit space application or it will not be considered. The balance is due no later than March 2, HOW TO RESERVE Preview the available space and reserve your booth today using the all new online floor plan! Once you have completed the online application, an will be sent to confirm your reservation. Access the online floor plan at MULTIPLE DIVISIONS & PARENT COMPANIES Companies with several divisions may group points in order to be situated together on the exhibit floor. However, the contracts must be received together, along with a letter of request. When processing badges and company listings, each division will be treated individually unless otherwise noted. The process will allow each division to contract separately. Note: AOSSM s Annual Meeting exhibit space usually sells out approximately two months prior to meeting dates. CANCELLATIONS Requests for cancellations of exhibit space must be in writing. Cancellations received prior to March 2, 2018 will be refunded, less 50% the total booth cost. After March 2, 2018, exhibitors are liable for 100% of the total booth cost. 3

6 EXHIBITOR REGISTRATION A company may register three (3) individuals per 10 x 10 booth at no charge. Each additional representative may be registered for a $250 fee. A maximum of six (6) exhibit personnel, per booth space, may be present in the Exhibit Hall at one time, however there is no limit to the number of badges a company can purchase. Badge registration will be available online at in April Badges are personal and nontransferable. Each representative of an exhibiting company must wear the official badge at all times while in the Exhibit Hall. Supplementing this with business cards or company badges is not permitted. Exhibitor badges may be made out only in the name of the company shown on the exhibit application. Representatives registering on-site will be required to complete an on-site registration form and submit proof of company affiliation (business card). On-site badges will be printed at a cost of $300 per badge. EXHIBITOR DIRECTORY Exhibiting at the AOSSM 2018 Annual Meeting includes space in the Final Program Exhibitor section for your company contact listing, and 140 character product description, if secured by May 1, In addition, we will offer an opportunity for company advertising, and highlighting your company listing with your color logo for a minimal charge. Information will be available in January OFFICIAL SERVICE CONTRACTOR Shepard Exposition Service will serve as the official service contractor for the AOSSM 2018 Annual Meeting. Service kits will be available online after April, Any questions regarding show services should be directed to Shepard at 404 / or shepardes.com. Visit their website at: Exhibitors must notify the show manager at least 60 days in advance of the show if they will be using an outside contractor; supplying name, address and supervisor in attendance. Outside contractors must supply to the show manager at least 60 days in advance of the show, the names of exhibiting companies from whom they have requests to work, the names of the personnel the outside contractor will employ and appropriate insurance certificates. HOUSING Housing information will be sent to all exhibitors after February 1, 2018 and will be available on our website at The Annual Meeting pre-registration list will be made available to all exhibitors at after April 9,

7 MOBILE LABS GUIDELINES Mobile labs cannot be held during hours when education is taking place No signage for mobile labs can be placed in the AOSSM designated hotel Mobile labs cannot be located on AOSSM designated hotel property or street that borders the hotel COMPANY / STAFF MEETINGS Exhibiting companies may schedule activities specifically for their respective staff members during the AOSSM 2018 Annual Meeting, however these require pre-approval from AOSSM and may not include AOSSM meeting attendees unless the individual is an employee of the company holding the event. SCIENTIFIC PROGRAM INFORMATION The Preliminary Program will be available online after March 18, Visit to download the program as needed. ADMISSION TO SCIENTIFIC SESSIONS Unless the room is overcrowded, exhibiting booth personnel may attend the scientific sessions which do not require a ticket. WHO ATTENDS THE AOSSM ANNUAL MEETING? AOSSM s Annual Meeting brings together approximately 1,300 leaders within the sports medicine industry, including orthopaedic sports medicine specialists, non-member physicians, allied health professionals, fellows and industry representatives. More than two-thirds of AOSSM s members indicate that the Society is their most utilized source of sports medicine information and education more than any other orthopaedic or sports medicine organization. Non-member attendees are either general orthopaedists with a special interest in sports medicine or other medical specialists who want to stay current with the specialty. AOSSM ANNUAL MEETING ATTENDANCE Chicago 2014 Seattle 2015 Orlando 2016 Colorado Springs 2017 Toronto INDUSTRY NON PHYSICIANS PHYSICIANS ANNUAL MEETING 2017 ATTENDEES 10 % ALLIED HEALTH 5 % FELLOWS 13 % NON-MEMBERS 47 % MEMBERS 25 % FACULTY 5

8 Here is a list of prestigious and prominent companies that exhibited with us in 2017 Active Implants, LLC AlloSource American Assoc. of Orthopaedic Surgeons Political Action Committee Amniox Medical Applied Biologics, LLC Arthrex, Inc. Bauerfeind / Trainer Rx Blue Bay Medical, Inc. Breg Cannuflow, Inc. Care Credit CEP Compression Ceterix Orthopaedics, Inc. ConMed CuraMedix, LLC CurveBeam CyMedica Orthopedics Datalys Center for Sports Injury Research and Prevention DePuy Synthes Mitek Sports Medicine DJO Global, Inc. DryPro DSM Biomedical, Inc. Elite Seat Ferring Pharmaceuticals, Inc. FH Orthopedics, Inc. Fidia Pharma USA, Inc. Flexion Therapeutics, Inc. FX Solutions Game Ready Hapad, Inc. Harkness Center for Dance Injuries Histogenics Corporation ihomerehab Incrediwear ioverå (Myoscience, Inc.) ISAKOS iwalkfree JRF Ortho Konica Minolta Heathcare Americas, Inc. LifeNet Health Lipogems MedReleaf Corp. MiMedx Group, Inc. NeoMed Innovations, LLC Newclip Technics USA NuTech Oberd Orthopaedic Learning Center Ossur Americas Parcus Medical, LLC Patellofemoral Foundation, Inc. Physicians Angels Prothia, LLC Ranfac Recro Pharma Rotation Medical RTI Surgical, Inc Smith & Nephew, Inc. SonoSite FujiFilm Stryker TayCo Brace, LLC Tenex Health, Inc. The American Board of Orthopaedic Surgery The Core Group Top Shelf Orthopedics Topical Gear Townsend Design Trice Medical TRX Orthopedics, Inc. Vericel Zero Gravity Skin Zimmer Biomet EXHIBITOR PRODUCT CODES Please review and provide the most accurate code for your product on line. PRODUCT CODES: AM Anatomical Model AS Arthroscopic Systems BL Biologics BLD Blood Products BNE Bone Products BB Business to Business / OEM CS Casting Supplies & Equip COM Computer Hardware / Software DEV Devices DI Diagnostic Equipment EDU Education Patient & Physician EMR Electronic Medical Records FPD Facility Planning & Design IMG Image Guiding / Navigation System MKT Market Research Services MS Medical Supplies MRI MRI O Orthoses OTH Other PH Pharmaceuticals PM Practice / Office Management P Prostheses PUB Publishers RCY Recovery REHB Rehabilitation / Exercise Equip RGN Regeneration SF Shoes & Foot Supplies SG Soft Goods (Supports) SE Surgical Equipment SI Surgical Instruments T Tissue Products XRAY X-Ray JOIN OUR PRESTIGIOUS GROUP OF EXHIBITORS Meet, influence, educate and connect with Top physicians in the field of sports medicine. 6

9 FOR ADDITIONAL INFORMATION CONTACT: AOSSM 9400 W. Higgins Road, Suite 300 Rosemont, IL Toll free phone: 877 / Phone: 847 / Fax: 847 / EXHIBITOR WEB PORTAL: EXHIBITOR BOOTH RESERVATIONS: David Berrios-Walker, Exhibit Manager Phone: 312 / aossm.org Chuck Wagner, Exhibit Sales Phone: 312 / aossm.org EXHIBIT OPERATIONS & GUIDELINES CONTACT: Patricia Kovach aossm.org Manchester Grand Hyatt FUNCTIONS, MEETING SPACE, HOUSING & RELATED REQUESTS CONTACT: Camille Petrick aossm.org PARTNERSHIPS & SPONSORSHIP CONTACT: Tom Henegan aossm.org IMPORTANT DATES Application and deposit for exhibit space due for priority points based assignment October 27, 2017 Last day to cancel with full refund less $500 October 27, 2017 Full booth payment due March 2, 2018 Preliminary Program available March 18, 2018 Badge registration deadline (online) May 25, 2018 Exhibitor installation July 2 4, 2018 Exhibitor registration July 3 7, 2018 Exhibits open July 5 7, 2018 Exhibits close and dismantle July 7,