JOIN UGBC. Undergraduate Government of Boston College Position Guide

Transcription

1 1 JOIN UGBC Undergraduate Government of Boston College Position Guide Who We Are: The Undergraduate Government of Boston College is a community of students that advocating for the needs and interests of all students at BC. Through this advocacy work, we hope to enrich the lives of students attending Boston College as well as help cultivate an engaged and caring student community. Furthermore, the student government works to actualize the rights and responsibilities of students to the greater community, while promoting growth academically, socially and spiritually. What We Do: As an advocacy body, UGBC works on behalf of the students through small and large scale events, policy work, campaigns, and more. By catalyzing discussions on topics that are either not currently happening or are not happening enough, we hope to raise awareness and conversation about important issues on campus. If there is student support around one of the issues, we then address that through our policy changes. For Applicants: You do NOT need prior UGBC experience to apply for UGBC! We encourage anyone who is passionate about BC or any issue to apply and get involved. Furthermore, please feel free to apply to multiple divisions & remember to sign up for interviews. Divisions You Can Apply For: 1) Student Initiatives: page 2 2) Diversity & Inclusion: page 6 a. Diversity & Inclusion Programming: page 6 b. Council for Students with Disabilities: page 7 c. GLBTQ Leadership Council: page 8 d. AHANA Leadership Council: page 12 3) Board of Student Organizations: page 14 4) Communications: page 14 5) Financial Affairs: page 16 6) Undergraduate Leadership Academy: page 16 7) Executive Office: Chief of Staff: page 17

2 2 (1) DIVISION OF STUDENT INITIATIVES: Student Initiatives addresses student issues and concerns by executing advocacy programming and issue campaigns in coordination with Student Assembly policy. Advocacy programming consists of large-scale programming such as speaker events or film screenings and small-scale programming such as workshops or topic-specific dinner series. Issue campaigns are sustained initiatives meant to bring awareness on a specific issue over a sustained period of time. Positions Available 1. Director of Mental Health Programming o Assistant Director of Mental Health Programming 2. Director of Women and Gender Programming o Assistant Director of Women and Gender Programming 3. Director of Environmental and Sustainability (1 position) o Assistant Director of Environmental Programming 4. Director of Public Discourse and Civic Engagement o Assistant Director of Public Discourse and Civic Engagement 5. Director of Campus Dialogue o Assistant Director of Dialogue Programming 6. Director of Transparency Programming 7. Director of Faith and Spirituality 8. Conduct Consultant 9. Director of Athletics and Wellness Programming o Assistant Director of Wellness and Health o Assistant Director of Student Athletics 10. Director of External Relations, Service, and Programming o Assistant Director of Intercollegiate Relations 11. Programming Specialist o Create your own initiative Positions with Explanations Mental Health 1. Director of Mental Health Programming This Student Initiatives directorship is responsible for serving as a co-director of the UGBC Mental Health committee. The Director oversees and serves as the primary contact and manager for all initiative programming regarding the mental health Be Conscious program, including the Mental Health Awareness Program, the What I Be campaign, a mental health week, the Success and Failures Project, and the Feel Good Notes program. Additionally, this director is responsible for proposing innovative programming ideas to address mental health on the Boston College campus. This director will attend three mandatory meetings a week in addition to personal event-management meetings, requiring about eight to ten hours of work per week.

3 3 2. Assistant Director of Mental Health Large-Scale Programming The Assistant Director will assist in initiating all small-scale, mental health programming, including BC Chats and the Feel Good Notes program. The assistant director will learn basic event planning skills and provide support to the Director of Mental Health Programming. Women and Gender Issues 3. Director of Women and Gender Programming This Student Initiatives directorship is responsible for serving as a co-director of the UGBC Women and Gender committee. The Director oversees and serves as the primary contact and manager for all initiative programming regarding women and gender issues, including the sexual assault initiatives BC Unbreakable and the 4,000 in Solidarity campaign, collaborative events with the Women s Center and ADVANCE committee, a Title IX: Know Your Rights campaign, masculinity dialogues, and the Women s Summit. This director will attend three mandatory meetings a week in addition to personal event-management meetings, requiring about five-seven hours of work per week. 4. Assistant Director of Women and Gender Programming The Assistant Director will assist in initiating all women and gender programming, serving as a secondary contact on all major events such the 4,000 in Solidarity campaign and the Women s Summit. Additionally, the assistant director will take on a leadership role for smaller initiatives such as collaborations with Love Your Body Week and CARE week and gain valuable learning experience in programming. Environment and Sustainability 5. Director of Environment and Sustainability Programming This Student Initiatives directorship is responsible for serving as a co-director of the UGBC Environmental Caucus. The Director oversees and serves as the primary contact for all initiative programming regarding environmental issues and sustainability, including the Earth Day Fair, Sustainability Fair, the Every Bite Counts Initiative, and various recycling campaigns. Additionally, the director proposes innovative ideas to address environmental and sustainability issues on the Boston College Campus. This director attends three mandatory meetings a week in addition to personal event-management meetings, requiring about five to seven hours a week. 6. Assistant Director of Environment and Sustainability Programming The Assistant Director will assist and serve as a secondary contact for all environment and sustainability initiatives. Additionally, the assistant will director will take on a leadership role for smaller initiatives and gain valuable learning experience in programming. Public Discourse and Civic Engagement 7. Director of Public Discourse and Civic Engagement This Student Initiatives directorship is responsible for serving as primary contact and programmer for all initiative programming regarding public discourse and

4 4 civic engagement, including designing two debates on a specific, political issue per semester, initiating a Women in Politics campaign, and developing an Eagles for Boston initiative. Additionally, the director proposes innovative ideas to incorporate public discourse on political and social issues relevant to the Boston College community. This director attends two mandatory meetings a week in addition to personal event-management meetings, requiring about four to six hours a week. 8. Assistant Director of Public Discourse and Civic Engagement The Assistant Director will assist in initiating all small-scale, mental health programming, including BC Chats and the Feel Good Notes program. The assistant director will learn basic event planning skills and provide support to the Director of Mental Health Programming. Campus Dialogue 9. Director of Dialogue This Student Initiatives Directorship is responsible for serving as the primary contact and manager for all initiative programming regarding campus-wide dialogue, including BC Ignites, the Happiness Project, EmbraceBC, Mix it Up, Dinner for Seven, and Backgrounds. Additionally, the director proposes innovative ideas to incorporate new, student-inspired dialogue on the Boston College Campus. This director attends two mandatory meetings a week in addition to event-management meetings, requiring about five to seven hours a week. 10. Assistant Director of Small-Scale Dialogue Programming The Assistant Director will assist in initiating all dialogue programming, serving as a secondary contact on all major events such the 4,000 in Solidarity campaign and the Women s Summit. Additionally, the assistant director will take on a leadership role for smaller initiatives such as Mix it Up and Dinner with Seven and gain valuable learning experience in programming. Transparency 11. Director of Transparency Programming This Student Initiatives Directorship is responsible for serving as the primary contact and programmer for all initiative programming regarding administrative and UGBC transparency, including a Town Hall with Father Leahy, State of the Heights, and student-led townhall entitled, BC Additionally, the director must exhibit strong communication skills and maturity, as he or she will be interacting with high-level administrators. This director attends two mandatory meetings a week in addition to event-management meetings, requiring about four to six hours a week. Faith and Spirituality 12. Director of Faith and Spirituality This Student Initiatives Directorship is responsible for serving as the primary contact and programmer for all initiative programming regarding faith and spirituality, including an open reflection campaign and new programming relations with the Jesuit Institute. Additionally, the director will establish a working relationship with Campus Ministry, and therefore must exhibit strong

5 5 communication skills and maturity. This director attends two mandatory meetings a week in addition to event-management and campus ministry meetings, requiring five to seven hours a week. Conduct 13. Conduct Consultants Conduct consultants will act as a resource for students currently moving through conduct system. The consultants attend full conduct board training through the Dean of Students Office to learn the conduct system. Therefore, students may consult the Conduct Consultant to understand his or her rights and the conduct process before appearing before a conduct board or administrator. If the student so chooses, the consultant may be present with the student appear at the hearing. Athletics and Wellness 14. Director of Athletics and Wellness Programming This Student Initiatives Directorship is responsible for serving as the primary contact and manager for all initiative programming regarding athletics and wellness, including Learn the Burn, a Wellness Far, and a Student Athlete Mixer by pursuing collaborative relationships with the Student Athlete Advisory Committee and the Plex. Additionally, the director pursues innovative ideas to incorporate athletic and wellness awareness relevant to the Boston College community. This director attends two mandatory meetings a week in addition to event-management meetings, requiring five to seven hours a week. 15. Assistant Director of Athletic Programming The Assistant Director of Athletic Programming will assist in initiating all athletic programming, serving as a secondary contact on athletic-related events, including student-athlete relations. Additionally, the assistant director will gain valuable learning experience in programming. 16. Assistant Director of Wellness Programming The Assistant Director of Wellness will assist in initiating all wellness programming, serving as a secondary contact on all wellness events and Plex relations.. Additionally, the assistant director will gain valuable learning experience in programming. External Relations and Service 17. Director of External Relations Programming and Service The Director of External Relations, Service, and Programming is responsible for serving as the primary contact and programmer for initiative programming designed to break UGBC out of the BC bubble by connecting the campus with local and international service organizations and universities.. The director will organize UGBC s group service day, host fundraising events for charities that UGBC chooses to support, and design innovative initiatives to connect UGBC with the local Massachusetts collegiate community. This director attends two mandatory meetings a week in addition to event-management meetings, requiring five to seven hours a week. 18. Assistant Director of Service The Assistant Director will assist in initiating all UGBC service events, serving as a secondary contact on all external relations. Additionally, the assistant director

6 6 will take on a leadership role through the organization of internal UGBC events and will gain valuable learning experience in programming. 19. Make your own Directorship! If you have an idea for a programming initiative that we have not thought of, tell us your thoughts. We love new ideas and would be more than happy to give you a directorship role to accomplish your ideas. If applying for this position, please highlight your specific leadership skills that would be applicable to your programming initiative. (2) DIVISION OF DIVERSITY & INCLUSION: The Division of Diversity & Inclusion includes four separate boards: a) Diversity & Inclusion Programming (DIP) b) Council for Students with Disabilities (CSD) c) GLBTQ Leadership Council (GLC) d) AHANA Leadership Council (ALC) (2A) DIVISION OF DIVERSITY & INCLUSION: DI PROGRAMMING The Diversity and Inclusion (DI) Programming boards focuses on maintaining the staple events of the AHANA Leadership Council (ALC) and the GLBTQ Leadership Council (GLC) under the new structure of the undergraduate government. This includes: The Annual Boat Cruise, The Annual Ball, and The Annual Showdown, which celebrate the AHANA community, as well as the Annual Gala, which celebrates the GLBTQ community. The Board will also be responsible for planning and executing one intersectional program with ALC, GLC and Council for Students with Disabilities (CSD). Positions available 1. Manager 2. Assistant Manager 3. Coordinators (4) *All voting members are required to attend all weekly DIP meetings as well as UGBC meetings* Positions with Responsibilities 1. Manager The Manager of DIP oversees the board with the Assistant Manager. Must attend weekly UGBC, DI Executive Board, and DIP meetings, with a bi-weekly meeting with the Office of Student Involvement. The manager also must run the DIP meetings, update handbook, standing rules, and mission statement. Additionally, the manager will hold primary responsibility to oversee the four DIP events. 2. Assistant Manager

7 7 The Assistant manager is responsible for assisting the manager in overseeing the large-scale UGBC Diversity and Inclusion events. 3. Coordinators Responsible for supporting the Manager and Assistant Manager plan the four large-scale UGBC Diversity and Inclusion events: The Annual Boat Cruise, The Annual Ball, The Annual Showdown, and The Annual Gala. Will serve as liaisons with vendors and are required to staff all four events. (2B) DIVISION OF DIVERSITY & INCLUSION: COUNCIL FOR STUDENTS WITH DISABILITIES (CSD) The Council for Student with Disabilities (CSD) is committed to improving the quality of life on Boston College s campus for students with disabilities by removing both the physical and social barriers they may encounter. The CSD aims to educate students, faculty and staff on the lived experience of students with disabilities and change the perception of disability. Furthermore, the CSD works to ensure that the voices, concerns, interests and needs of students with disabilities are heard throughout the Boston College community through discussion, support and advocacy. Positions available 1. Chief of Staff 2. Director of Communication 3. Director of Outreach 4. Director of Policy 5. Director of Programming Positions with Responsibilities *All voting members are required to attend all weekly CSD meetings as well as UGBC meetings* 1. Chief of Staff The Chief of Staff role includes weekly UGBC, DI Executive Board, CSD Executive Board, and CSD meetings. The Chief of staff will also serve as the liaison to the finance department. The role also includes: - Takes and enforces attendance- having tough conversations - Takes notes in meetings & posts online - Maintain public listserv - Responsible for all s to Council and room bookings 2. Director of Communication - Maintain social media channels (i.e. Facebook, Twitter, Etc.). - Develop campaigns to promote the council. - Act as a historian for the council. - Keep copies of any, and all, features in media publications (ex. Heights articles). 3. Director of Outreach - Create community amongst the students with disabilities and the allied community at Boston College. - Organize social events such as town halls, socials and support group meetings

8 8 - Contacting/creating an alumni list. 4. Director of Policy - Work with Student Assembly & attend weekly meetings - Examine the accessibility of the campus and the services that Boston College provides for students to see how we can improve upon them. 5. Director of Programming - Provide support to other directors when planning an event through guidance. - Create innovative on-campus events that reflect the mission of the CSD. - These will include educational events on disability and events dealing with intersecting identities, such as economic, class, race and sexuality. (2C) DIVISION OF DIVERSITY & INCLUSION: GLBTQ LEADERSHIP COUNCIL (GLC) The GLBTQ Leadership Council (GLC) is committed to bettering the quality of life for all students at Boston College, especially those who identify as/on the LGBTQIA+ spectrum. The GLC works to ensure that the voices, concerns, and interests of the LGBTQIA+ community are heard throughout other organizations at Boston College, as well as through the community at large. Furthermore, the GLC shall act as a resource for all clubs and organizations interested in promoting awareness of LGBTQIA+ issues. The GLC shall support these groups in order to further its goal of gaining equality, acceptance, and understanding for LGBTQIA+ students politically, academically, and socially at Boston College and in the greater global community. Positions available 1. Chief of Staff 2. Director of Communications o Assistant Director / Historian o Photographer 3. Director of External Affairs o Assistant Director 4. Director of Outreach: o Assistant Director 5. Director of Policy o Assistant Director 6. (2) Co-Directors of Programming o Assistant Director of Trans* and Gender Identity Programming o Assistant Director of Programming 7. (2) Co-Director of Queer Peers 8. Director of Intersecting Identities o Assistant Director of Religious Affairs o Assistant Director of AHANA Affairs 9. (2) Co-Directors of GUS: The GLBTQ Undergraduate Society (GUS) 10. Coordinators

9 9 Positions with Responsibilities Executive Board 1. Chief Of Staff: The Chief of Staff will serve as a member of the Executive Board, assist Chair and Vice Chair with overseeing Leadership Council, and serve as a representative in administrative and cross organizational meetings. Specific duties include but are not limited to taking notes and attendance of GLC members at meetings and events, sending weekly updates to council, maintaining the council listserv and public listserv, and overseeing a GLC department. Communications 1. Director of Communication: The Director of Communication will oversee the Communications Department (including the historian and photographer). Will be responsible for managing GLC s social media outlets (Facebook, Twitter, Tumblr, and Instagram.). The Director also will be in charge of delegating the tasks of putting up and taking down flyers for GLC events across the academic campus and in residential halls. Create and execute a new campaign (such as I support love because ) once each semester. Coordinate the creation of an informative newsletter to be given to current students and alumni once each semester. 2. Assistant Director of Communication: Work with Director of Communications on department initiatives. Act as the historian and keep detailed records of all GLC events and initiatives for the academic year. In addition, will keep copies of any, and all, features in media publications (ex. Heights articles). 3. Photographer: The photographer will take photos at GLC sponsored events and upload them onto the GLC Facebook page. Will not be a voting member. External Affairs 1. Director of External Affairs: The Director of External Affairs will sustain relationships with LGBTQIA+ alumni, Boston-area schools, Jesuit schools, and Boston organizations. Organize a fall event open to the entire student body that features alumni (ex. GLBTQ at BC: Alumni Panel Through the Decades). Act as BC s representative in the Boston intercollegiate committee and assist in planning of a city-wide mixer in the spring. Plan mixers with universities throughout the year. Manage the alumni Facebook group and listserv. Organize the Annual Spring Alumni Reception. Coordinate the attendance of GLC members to conferences such as IgnatianQ and IvyQ. 2. Assistant Director of External Affairs: Work with Director of External Affairs on department events and initiatives. Outreach 1. Director of Outreach: The Director of Outreach will coordinate events and initiatives to foster community for LGBTQIA+ students and allies. Will also focus on reaching out to members of the LGBTQIA+ community that may not be out on campus, as well as the incoming freshman classes. Organize the Fall and Spring Welcome Socials. Plan at least one lambda event each month. Plan the tiedye event to be held on Upper and Newton and create give-away initiatives for Halloween, Thanksgiving, Valentine s Day, and Easter.

10 10 2. Assistant Director of Outreach: Work with Director of Outreach on department events and initiatives. Policy 1. Director of Policy: The Director of Policy will focus on creating and implementing policy initiatives to assess and meet the needs of the LGBTQIA+ population at BC. Will be responsible for tracking the implementation of GLC s 10-Year Plan and ensuring that progress is on track. An example is educating the student body on the need to include gender identity in BC s non-discrimination clause and working to draft a resolution to bring to the Student Assembly in UGBC. Will also serve as GLC s Senator in Student Assembly and will co-chair a committee with ALC s Director of Policy. 2. Assistant Director of Policy: Work with Director of Policy on Council initiatives and policy. Programming 1. Two Co-Directors of Programming: The Co-Directors of Programming will create and implement innovative on-campus events that reflect the mission of GLC. Organize the five traditional National Coming Out Week events in early October. Plan at least two events each semester that focus on underrepresented letters in the LGBTQIA+ acronym. An example would be continuing the Bi Series events. Other events include Born this Way Cafe and the Gingerbread Social. Will also be a resource to provide guidance to other GLC departments planning their own events. Both Co-Directors will also sit on the Diversity and Inclusion Programming Board (coordinating work on The Annual Gala, The Annual Boat Cruise, The Annual Ball, and The Annual Showdown). 2. Assistant Director of Trans* and Gender Identity Programming: Work with the Co-Directors of Programming to create and plan events. The Assistant Director does not sit on the Diversity and Inclusion Programming Board. Plan the Trans Remembrance Day Event in November and other transgender awareness events. Work with the communications and policy department to create a campaign to educate the campus on trans issues and gender identity. Focus on issues pertaining to gender and women within the LGBTQIA+ community, working closely with the Women s Center (WC) staff as well as women s groups on campus. Act as a liaison between the GLC and the WC in planning during Love Your Body Week, and CARE Week. Additionally, attend Women s Caucus meetings as the GLC Representative. 3. Assistant Director of Programming: Work with the Co-Directors of Programming on department events and initiatives. Queer Peers 1. Two Co-Directors of Queer Peers: The Co-Directors of Queer Peers oversee the recruitment and training of Queer Peers, as well as coordinating with Reslife, professors, and student groups to provide Hall Talk presentations. Will also work on advertisement of Queer Peers services to the general student body. *Queer Peers is a student-led group that seeks to develop and promote a dialogue at BC surrounding issues of sexuality and gender identity. Our goal is to create

11 11 safe spaces for queer students at BC and to act as a resource for ALL people with questions surrounding sexuality and gender identity. Intersecting Identities 1. Director of Intersecting Identities: The Director of Intersecting Identities will focus on issues that pertain to the intersection of LGBTQIA+ identity and other identities such as, but not limited to, race, gender, culture, socioeconomic background, and religion. The Director must coordinate events and incite collaboration within the department and with different groups on campus. Provide guidance and support for the two assistant directors in planning and executing their events. Organize a socioeconomic status based event and also co-sponsor an event with the new Council for Students with Disabilities. 2. Assistant Director of Religious Affairs: The Assistant Director of Religious Affairs will focus on issues pertaining to spirituality and faith in the LGBTQIA+ community. Begin creating a sustainable relationship with Mission and Ministry by meeting with various faculty and co-sponsoring events. Lead the effort to create a BC version of the Owning Our Faith video. Plan several events throughout the year. 3. Assistant Director of AHANA Affairs: The Assistant Director of AHANA Affairs will focus on issues pertaining to people who identify as AHANA and LGBTQIA+, and work closely with the Thea Bowman AHANA Intercultural Center as well as the AHANA Leadership Council and AHANA Caucus to enhance programming and support for these students at BC. Specifically, foster collaboration with RSOs and culture clubs to hold events and discussions. Additionally, attend AHANA Caucus meetings as the GLC Representative. GLBTQ Undergraduate Society (GUS) 1. Two Co-Directors of GUS: The GLBTQ Undergraduate Society (GUS) Co- Directors will be responsible for designing the curriculum, recruiting members and mentors, and organizing GUS meetings and programs. Will also plan for community bonding through events and outings. *The GLBTQ Undergraduate Society (GUS) is a peer-to-peer LGBTQIA+ mentoring and support program that pairs students with upperclassmen mentors. The program seeks to encourage identity development and to foster community through discussion and reflection. Coordinators 1. Coordinators: Coordinators are a vital component of the GLC and are encouraged to work on projects based on interest. They are essential in gauging the needs and expectations of LGBTQIA+ students on campus. Please indicate a specific department of interest, as coordinators work primarily within departments (indicate on your application ex. External Affairs Coordinator). Coordinators are not required to attend UGBC meetings and will not have voting member status.

12 12 (2D) DIVISION OF DIVERSITY & INCLUSION: AHANA LEADERSHIP COUNCIL (ALC) The AHANA Leadership Council (ALC) is dedicated to improving the quality of life for all AHANA students at Boston College. As part of the UGBC, ALC works to ensure that the interests and needs of AHANA students are voiced and heard. In addition, ALC shall serve as a resource for all AHANA clubs and organizations in a collective effort to uplift the community academically, politically, and socially. ALC operates under five core values: Excellence, Community, Respect, Justice, and Service. Positions available 1. Chief of Staff 2. AHANA Caucus Director 3. Director of Communication o Assistant Director: Newsletter and Current Events o Assistant Director: Historian 4. Director of Outreach 5. Director of Initiative/Advocacy Programming o Assistant Director 6. Director of International Student Affairs 7. Director of Legacy Programming o Assistant Director 8. Director of Policy 9. Director of Women s Issues 10. Coordinators *All voting members are required to attend all weekly ALC meetings as well as UGBC meetings* Positions with Responsibilities 1. Chief of Staff a. The Chief of Staff shall be the aid to the Chair and Vice Chair of the division. The Chief of Staff shall: b. Attend meetings with: i. Office of Student Involvement (OSI) (bi-weekly) ii. Undergraduate Government of Boston College (UGBC) iii. Diversity and Inclusion (DI) Executive Board iv. AHANA Leadership Council (ALC) Executive Board v. AHANA Leadership Council (ALC) Council c. Liaison to the finance department in UGBC d. During ALC meetings, the chief of staff will lead the updates/current events portion of the meeting e. Takes and enforces attendance- assist Chair having tough conversations

13 13 f. Meeting notes --- post online g. Responsible for all s to Council and room bookings h. Assist the Chair in ensuring the Council is completing their task and goals 2. Directors of AHANA Caucus (3) a. Two co-directors, one selected by Chairman of Council and one elected by previous year s AHANA Caucus who will also be considered a voting member of the Council b. Selects one assistant director confirmed by the Chair c. Takes minutes on the meetings d. Set weekly agenda for AHANA Caucus meetings and Preside over Caucus e. Create platform to explore issues within AHANA community, increase cross-group collaboration and provide information from which ALC will create policy and initiatives in close collaboration with AHANA Caucus. f. Organize 3 annual events: unity dinner, faculty appreciation dinner, and AHANA summit, with possibility of expansion g. Help the Chair ensure students use the resources of the Thea Bowman AHANA and Intercultural Center (BAIC) and the Multi-Faith Office in Campus Ministry h. Ensure culture clubs use the student room in the Thea Bowman AHANA and Intercultural Center (BAIC) in hosting a social for the Boston College community to learn about the club and the Thea Bowman AHANA and Intercultural Center (BAIC) 3. Director of Communications a. Assistant Directors b. In charge of social media outlets/sites (Twitter, FB, IG, Snapchat, etc.) c. Weekly Spotlight d. Bi-weekly ALC newsletter e. Bi-weekly unbiased reflection on current events, which should be pubbed via webpage and all social media sites f. In charge of pub request, so working with UGBC Comm. person 4. Director of Outreach a. Hot chocolate BAIC socials b. Reaching out to ALC public listserv 5. Director of Initiative/Advocacy Programming a. Collaborate w/ Culture Clubs b. Collaborate w/ Alumni 6. Director of International Student Affairs a. Liaison between Office of International Students and Scholars; International Assistant Program 7. Director of Legacy Programming; Assistant Director a. Dress with Respect b. AHANA Celebration Week c. AHANA Acronym d. Social Issue week (similar to week where each week is dedicated to a social issue in the AHANA community) e. AHANA Appreciation Dinner

14 14 f. ALC + GLC Programming 8. Director of Policy a. Will co- lead an entire Student Assembly Committee along with GLC Director of Policy to advocate for issues that face the AHANA community at BC. b. Must attend weekly ALC Meeting, Student Assembly Committee Meeting, general Student Assembly meeting, and UGBC general meeting 9. Director of Women s Issues Handles programming and policy of women s issues in ALC 10. Coordinators: Coordinators are a vital component of the ALC and are encouraged to work on projects based on interest. They are essential in gauging the needs and expectations of AHANA students on campus. Please indicate a specific department of interest, as coordinators work primarily within departments (indicate on your application ex. Outreach Coordinator). Coordinators are not required to attend UGBC meetings and will not have voting member status. (3) BOARD OF STUDENT ORGANIZATIONS (BSO) The Board of Student Organizations (BSO) is the subdivision of the Undergraduate Government of Boston College that oversees the approval process for new student organizations on campus. Additionally, the BSO seeks to enhance the experience of students involved in Registered Student Organizations by hosting relevant events, working on policy initiatives with the Student Assembly, and advocating for the needs of groups to the Office of Student Involvement. Positions available 1. Board of Student Organizations Member Positions with responsibilities Board members will: 1. Actively engage in the review and approval process for new Registered Student Organizations (RSOs). 2. Act as the liaison between the BSO and existing RSOs. 3. Work jointly to plan the Spring Involvement Fair and the SOFC/UGBC Volleyball Tournament, as well as any new events. 4. Discuss and implement new policy initiatives. 5. Communicate with administrators in the Office of Student Involvement and members of the Student Organization Funding Committee when needed. 6. Generally promote and assist in the activities of student organizations at Boston College. (4) DIVISION OF COMMUNICATIONS (COMM)

15 15 To shape and represent UGBC s brand positively through publicity of various media on digital, interpersonal or mass communication platforms. Our team seeks to promote UGBC campus or off campus events to the student body using innovative and creative ways, whilst collectively learning how to grow as designers and out-of-the-box thinkers. The Communications department designs logos, T-shirts, crewnecks; advertises for events such as the Annual Ball, Showdown, and creates campaigns like Dress with Respect, Support Love and Be Conscious. We work closely with all the other divisions in order to emulate a cohesive and unified student voice within the undergraduate government. We value transparency, punctuality, loyalty and personality. Positions available 1. Creative Directors - Digital Print 2. Creative Directors - Videographer 3. Social Media Directors 4. Managing Directors 5. Web Director Positions with responsibilities: 1. Managing Directors: Individuals will be assigned to one UGBC division or department to work closely with a council and collectively plan how to publicize their UGBC events and campaigns. Candidates applying will be expected to attend both council and communication weekly meetings and collaborating with creative directors for executing design ideas. It is preferable that Managing Directors have prior UGBC experience in any department. Photoshop or Illustrator experience is a plus, but not necessary. 2. Creative Directors (Digital Print and Videographers): Digital Print CDs must know how to design flyers and have a good understanding of Photoshop/Illustrator. Videographer CDs must know any film editing software and will be creating all publicity videos for UGBC divisions. They must also know how to communicate effectively with people, as well as interpret publicity requests and design ideas. We are also looking for new creative and interactive ways to publicize UGBC events. The Creative Directors will be working with managing editors and be willing to think out of the box to pursue new and innovative ideas. 3 to 5 work sample submissions are required (please also specify which CD you prefer to be). 3. Social Media Directors: Social Media Directors will be responsible for campus engagement, overseeing the UGBC Facebook page, UGBC Twitter page and Buzzfeed posts. The Social Media Director will also create and manage these pages for events that require them. Furthermore, we would like to find new ways to make UGBC apparent on different forms on social media, hence, these directors will be expected to be original, vocal and encourage everyone to support any UGBC events and campaigns. 4. Web Director:

16 16 Web Director must have a background in Web Design and some basic coding. The main jobs will include managing and revamping the UGBC website. Additionally, the Web Director will oversee Orgsync, Campaign Monitor, and Campus Voice. (5) DIVISION OF FINANCIAL AFFAIRS (FA) The Financial Affairs division (FA) has the primary responsibility of assisting the other divisions within UGBC in the processing and assessment of their allocated budgets. The FA division seeks not only improve the financial transparency of the organization, but to provide guidance in creating and managing division budgets. The FA division serves not only as a resource to UGBC divisions and their leadership, but also to any student of Boston College who wishes to understand the financial processes of our student government. Positions available 1. Financial Affairs Coordinator Position and Responsibilities 1. Financial Affairs Coordinator - Payments: Responsible for P-Card reconciliation for corresponding divisions, the submission of payment requests on OrgSync and in hard-copy form with the Office of Student Involvement (OSI). - Division Support: Coordinators will attend weekly division meetings, in order to facilitate a good working relationship, as well as a better understanding of their division s events and initiatives. Coordinators will also attend these events and assist in division activities. - Budget Preparation and Presentation: Coordinators will help the sitting chair or VP of their assigned division with initial budget planning, and any future reevaluations. Coordinators will also prepare monthly info-graphics illustrating the current status of their division s money spent, funds remaining, and future expenditures. - Innovation: Besides the above listed concrete responsibilities, coordinators are encouraged to share any new ideas they may have in regards to their duties or the responsibilities of the FA division in general. (6) UNDERGRADUATE LEADERSHIP ACADEMY The Undergraduate Leadership Academy (ULA) is a program for first-year students that serves to assist with the transition to the Boston College (BC) community and as an introduction to the Undergraduate Government of Boston College (UGBC). The organization s goal is to assist with the formation of UGBC s future leaders through discussions, experiences, and friendships. Positions available 1. Coordinator of Mentor/Mentee Relations

17 17 2. Coordinator of Programming and Excursions 3. Coordinator of UGBC integration 4. Coordinator of Speakers and Dialogues Positions with Responsibilities We are looking for coordinators to assist the directors throughout the year. No previous ULA experience is necessary for these positions, and they are open to all students. Below we have outlined the general responsibilities of these positions. In the application, we will ask you to rank which role you prefer; however, please keep in mind that we will keep you in consideration for all coordinator roles. Also, please keep in mind that these coordinator descriptions are simply guidelines and are not limited to these suggestions. 1. Mentor/Mentee Relations This coordinator will help create the mentor application and organize a mentor information session. Once mentor applications are submitted, he or she will assist with the mentor selection process as well as the mentee pairing process. Throughout the year, he or she will work with the Programming Coordinator to plan various events between mentors and mentees to facilitate bonding. This coordinator is also responsible for checking in monthly with both mentors and mentees (separately). This person should know how to deal with conflict and be approachable. 2. Programming and Excursions This coordinator will primarily work to plan various events for the group. These events include, but are not limited to, Fall Retreat, a ULA event, Service Event, and Graduation. He or she will also coordinate attending other BC events such as Homecoming, Boat Cruise, and other on- and off-campus events. This person should be organized, be able to collaborate with others, be creative to introduce new events. 3. UGBC Integration This person is responsible for having a knowledge about the departments of UGBC and their respective goals and initiatives, as well as UGBC s overall presence on campus. He or she will play a role in placing the freshmen into departments that align with their interests and checking in monthly with both the VP and the first-year student (separately). 4. Speakers and Dialogues This coordinator will play a large role in the formational aspect of ULA through helping facilitate discussions about identity, as well as issues both on and off BC s campus. He or she will also assist in inviting various leaders to attend ULA meetings. They will work closely with the directors to carry out their responsibilities. This person should be comfortable with discussing difficult topics and be able to facilitate these conversations. (7) EXECUTIVE OFFICE: CHIEF OF STAFF (COS) Position: Chief of Staff of UGBC

18 Description: The Chief of Staff will serve on the Executive Council with the other Vice Presidents. He or she will be responsible for handling many of the day to day activities of the President and Vice President, including but not limited to managing Executive Council s calendars, sending s to the entire organization, and organizing internal UGBC events. Requires excellent organizational skills. 18