Exova (Bodycote Analex) Extincteurs L & S Extinguisher Fédération Québécoise des municipalités Fédération Québécoise des Municipalités 1,422.
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1 January 10, 2012 A regular meeting of Shawville Council was called to order by Mayor Albert Armstrong at the Town Hall at 7:30 p.m., January 10, 2012 with Councillors, John Beimers, James Hodgins, Sylvia Hodgins, Sandra Murray, Royce Richardson, Frank Stafford Jr., as well as Crystal Webb, Director General Moved by Frank Stafford Jr., seconded by Sylvia Hodgins, that the agenda be adopted. Carried Moved by Sandra Murray, seconded by James Hodgins, that the minutes of the budget meeting of December 19, 2011 be adopted as circulated. Carried Moved by John Beimers, seconded by Sylvia Hodgins, that the minutes of the regular meeting of December 19, 2011 be adopted as circulated. Carried The following accounts are presented for approval of payment: Bean's Service Station pd Canadawide Scientific Ltd pd Chip FM Radio Cimco Refrigeration pd COMBEQ Desjardins-Laurentian 3,235.16pd Exova (Bodycote Analex) pd Extincteurs L & S Extinguisher pd Fédération Québécoise des municipalités 15.98pd Fédération Québécoise des Municipalités 1, Gauthier, Theresa pd Hardy Plants 45.57pd Les Installations Électrique (Donald S. Hodgins) 1,249.42pd W. A. Hodgins Store pd Hydro-Quebec 12,192.97pd Johns Valu-Mart KM Consultant Services Manulife Financial 2,224.01pd Ministre des Finances 75.84pd Minister of Revenue of Quebec 10,708.08pd Tom Orr Cartage 8,518.53pd Petro Pontiac 8,492.45pd PG Solutions 5, Pilon, Norm 30.00pd Pontiac Auto Parts Pontiac Home Bakery pd Pontiac Printshop Ltd. 1,181.19pd Québec Municipal Receiver General - payroll remittance 3,582.93pd Schiraen, Bonnie pd Sharpe, Clayton 1,386.15pd Sharpe, Ronald 1,579.17pd Shawville Ford Inc pd Sifto Canada Inc. 3,756.30pd SPCA pd Superior Propane Inc. 2,650.82pd Télébec Ltée. 1,141.43pd The Pontiac Artists Studio Tour Wilson & Lafleur Wolseley Mechanical Group (Westburne) pd TOTAL 74,418.80
2 Certificate of Availability of Funds I, the undersigned, Secretary-Treasurer of the Municipality of Shawville, hereby certify that funds are available for the expenses incurred in the accounts listed above. Signed at Shawville, Quebec this 11th day of January Crystal Webb, (Secretary-Treasurer) Moved by James Hodgins, seconded by Sandra Murray, that the Council of the Municipality of Shawville authorize the payment of the accounts totalling $74, Carried Moved by Frank Stafford Jr., seconded by Sylvia Hodgins, that the Council of the Municipality of Shawville authorize to ask for a quote from Petro Pontiac, Pontiac Refrigeration Inc., MacEwen Petroleum Inc., Superior Propane and Trevor Stewart for a price for a new furnace at the Municipal garage. Carried Moved by John Beimers, seconded by Sandra Murray, that the Council of the Municipality of Shawville agree to sign a contract with Kari Richardson, to hire her for the filing of the report to Recyc-Québec, to get available subsidies for the year 2010, in consideration of 10% of the subsidies received and cashed by the Municipality. Carried Councillor Royce Richardson brings in a notice of motion to amend by-law number 272 in Article 5: Duration of the Mandate Councillor James Hodgins brings in a notice of motion to draft a by-law for the payment of taxes. General taxation will be divided equally between the two instalments: 1 st Instalment March 30, the 2 nd Instalment June 30 and the services are to be divided equally between the two instalments Moved by Royce Richardson, seconded by James Hodgins, that the Council of the Municipality of Shawville authorize to approve the 2012 Shawville Council committees. Carried COMMITTEES OF SHAWVILLE COUNCIL 2012 STREETS: Chairman Frank Stafford Jr. and John Beimers WATER & SEWERAGE: Chairman Royce Richardson, Frank Stafford Jr. and John Beimers COMMUNITY CENTRE: Chairman Royce Richardson, Frank Stafford Jr. RECREATION & PARKS SPORTS AND LEISURE: Chairman Frank Stafford Jr. and John Beimers ARMSTRONG PROPERTY - HERITAGE FARM: Chairman John Beimers and Frank Stafford Jr., CIVIL PROTECTION, FIRE: Chairman James Hodgins, Frank Stafford Jr., Sylvia Hodgins ENVIRONMENT & WASTE MANAGEMENT: Chairman John Beimers, Royce Richardson
3 NEW BUSINESSES INDUSTRIAL DEVELOPMENT & TOURISM: Chairman James Hodgins, Royce Richardson SPECIAL EVENTS and BEAUTIFICATION: Chairman Sandra Murray, James Hodgins Other Sylvia Hodgins OFFICE STAFF & FACILITIES - EMPLOYEE RELATIONS: Chairman Sandra Murray Other James Hodgins FINANCE: Chairman James Hodgins, Sandra Murray and John Beimers LIBRARY: Chairman Sandra Murray Other Sylvia Hodgins PLANNING ADVISORY COMMITTEE: Chairman James Hodgins, Frank Stafford Jr., Other Royce Richardson POLICE & ANIMAL CONTROL: Chairman Sylvia Hodgins GRANTS: Chairman Frank Stafford Jr., and Sandra Murray Archives: Chairman Sylvia Hodgins Moved by Frank Stafford Jr., seconded by John Beimers, that the Council of the Municipality of Shawville authorize to nominate Councillor James Hodgins as Pro Mayor. Carried Moved by Frank Stafford Jr., seconded by Royce Richardson, that the Council of the Municipality of Shawville authorize to rent the ice to the QPP District for their annual tournament that will be held on Friday March 16, 2012 from 7:00 a.m. to 5:00 p.m., for a fee of $70.00 per hour plus taxes. Carried Moved by Sandra Murray, seconded by John Beimers, that the Council of the Municipality of Shawville authorize to rent the ice on Tuesday from 3:30 p.m. to 4:30 p.m. for 9 weeks to Québec En Forme in the amount of $55.00 per hour plus taxes. Carried Moved by John Beimers, seconded by James Hodgins, that the Council of the Municipality of Shawville applies for the 2012 Canada Day Celebrations Grant and that Crystal Webb Director General is authorized to sign the application and any other documents for and in the name of the Municipality of Shawville. Carried Correspondence -Letter from Robin McCracken re: Sea Cadet Program -Received a price from Murray s sports re: Arena Jackets -Letter from Shawville Community Bonspiel Committee -Thank you card from Tiffany Bretzlaff re: Bursary -Letter from Pontiac National Midget Hockey Tournament re: placing of an ad in the souvenir booklet -Letter from CLD Emilie Chazelas re: funding for an annual performing arts program -Request from Fire Chief Lee Laframboise re: new Fire Man, Tim O Malley
4 12-12 Moved by Royce Richardson, seconded by Frank Stafford Jr., that the Council of the Municipality of Shawville support the request to start up a Sea Cadet Program in the Municipality of Shawville. Carried by a vote of 5 to 1 Councillor Sylvia Hodgins abstains Moved by James Hodgins, seconded by John Beimers, that the Council of the Municipality of Shawville authorize to purchase 2 insulated soft shell jackets from Murray s Sport in the amount of $ each plus taxes. Carried Moved by James Hodgins, seconded by John Beimers, that the Council of the Municipality of Shawville renew the sponsorship of a sign for the Shawville Community Bonspiel at a cost of $ and, if we have enough participants for a team, authorizes the $48.00 entry fee for a team to participate in the 2012 Shawville Community Bonspiel and further authorizes a sum of $80.00 to provide four (4) prizes. Carried Moved by James Hodgins, seconded by Sylvia Hodgins, that the Council of the Municipality of Shawville hire Tim O Malley as a new firefighter providing that the Municipality of Clarendon agree. Carried Committee Report Sandra Murray motivates her absent - February 14, 28 and March 14, 2012 Frank Stafford Jr, Fire Department Secretary Tom McCann November December 2011 Chris Beimers Start in January 2012 Sylvia Hodgins Parking on Street Moved by Sylvia Hodgins that the meeting be adjourned at 9:30 p.m. Mayor Secretary-Treasurer
5 I am pleased to send you two exemplars protocol Ententes ESTABLISHING The details of the grant to your municipality by the Ministry of Municipal Affairs and Regions and Land Occupancy financier assistance in the sub-component 2.5 of the Program infrastructures Quebec-Municipalities In addition that the ministry is able to keep the funds earmarked for financial aid sette ecemplaire a Memorandum of Understanding will be signed and returned with the signature authorizing resolution within thirty days of this was the addressee listed in the Annex to the Protocol If you want more information I invite you to contact the Directorate personnel e ds infrastructures strategic
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