Sponsorship & Exhibitor Prospectus SHERATON PUERTO RICO HOTEL & CASINO

Transcription

1 SHERATON PUERTO RICO HOTEL & CASINO Sponsorship & Exhibitor Prospectus What is Physiatry 19?...2 Who s Walking the Expo Floor?...3 Schedule at a Glance...5 Become an Exhibitor or Sponsor Advertising Opportunities... 11

2 THE FUTURE OF PHYSIATRY HAPPENS HERE Who is the Association of Academic Physiatrists (AAP)? The AAP is an influential and intimate community of leaders in physical medicine and rehabilitation (PM&R) at every career level. AAP members are forward-thinking residents and fellows, rising stars and early career physiatrists, and key opinion leaders in the specialty. They are decision-makers in leading rehabilitation hospitals, academic medical centers, and practices across the country. What is Physiatry 19? Physiatry 19 is the premier annual event for over 1,200 influencers and up-and-coming leaders in physiatry and rehabilitation medicine to gather for education seminars, networking, and of course, cutting-edge products, technologies, and programs. This can t-miss event is a veritable social register of the physiatry specialty s key players! The AAP s Annual Meeting is your opportunity to make valuable contacts, develop relationships, and secure your success in the PM&R market. ATTENDEES WITH INFLUENCE l Practicing Physiatrist: 46% l PM&R Resident/Fellow: 40% l PM&R Admin/Finance Director: 10% l Medical Student: 4% A NATIONWIDE CONNECTION TO PM&R DOWNLOAD ONLINE AT PHYSIATRY.ORG/ Sample Roster 2018 Exhibitor List West 24% Midwest 22% South 14% Northeast 37% International 3% The AAP Annual Meeting is a must for any academic physiatrist. The meeting is a treasure trove of resources for academicians in any stage of their career. One can find educational tools, research support, administrative pearls and evidence for clinical treatments. Physiatry 18 Attendee If you offer innovative products, services, and solutions that meet the need of PM&R physicians and patients, then you belong at Physiatry 19 in Puerto Rico, February 19-23, Physiatry.org/2019 brensing@physiatry.org

3 A SPECIALTY WITH GROWING IMPACT & PROMINENCE What is a Physiatrist? Physiatrists are physicians who specialize in physical medicine and rehabilitation (PM&R). Physiatrists diagnose and treat patients of all ages with functionally limiting conditions related to the brain, spinal cord, muscles, nerves, bones, joints, ligaments, and tendons. Physiatrists use medicine, technology and innovation to achieve optimal outcomes, mobility, and function for rehabilitation patients, as well as successful reintegration into all aspects of life. We really appreciate how focused the content is, and the intimate atmosphere of AAP we made contact with quality prospects! Physiatry 18 Sponsor PM&R SUBSPECIALTIES: Pain Medicine Neuromuscular Medicine Sports Medicine Spinal Cord Injury Medicine Brain Injury Medicine Pediatric Rehabilitation Medicine Hospice & Palliative Medicine THE FUTURE OF YOUR SUCCESS HAPPENS HERE Why You Should Sponsor & Exhibit at Physiatry 19 BUILD relationships and your reputation with a targeted audience of over 1,200 influential physiatrists, with a rare physician to sponsor/exhibitor ratio of 19 to 1. GAIN the loyalty of physicians early in their careers and new to the specialty. Nearly 40% of attendees are Residents and Fellows. BENEFIT from many networking events on and off the expo floor as your badge is a full-conference registration. Attend events including the Welcome Reception, Signature Lunch, and Poster Gallery Receptions. OTHER AREAS OF INTEREST: Rehabilitation Robotics & Technology Spasticity and Movement Disorders Ultrasound and Electrodiagnostic Medicine Stroke Multiple Sclerosis (MS) and Other Neurological Conditions Orthotics and Prosthetics Gait Analysis and Solutions Medical Student, Resident, Fellow, and Physician Education Fellowship and Career Opportunities Research Opportunities and Collaborations Medical Organizations, Journals, and Books SHOWCASE your commitment to advancing rehabilitation and position your company as a leader and expert in the industry. SUCCEED alongside dozens of returning exhibitors. Leave with new customers, fresh leads, and as a valued partner and member of the AAP family. 3 Physiatry.org/2019 brensing@physiatry.org

4 WHAT S HAPPENING ON THE EXPO FLOOR AAP Annual Meeting sponsors and exhibitors enjoy 8 noncompeting exhibit hours and countless opportunities for you to maximize awareness. Space is always limited to ensure an intimate atmosphere and quality relationship building time. The AAP offers all-day beverage services, a 2-hour Welcome Reception, morning and afternoon refreshment breaks each day, a signature lunch for all attendees, and product theaters all to draw traffic to your booth. TYPE OF SPACE Early Bird Pricing Regular Pricing 10x10 Inline $1,900 $2,400 10x10 Corner $2,200 $2,700 10x20 Corner $3,850 $4,350 10x20 Island $4,300 $4,800 20x20 Island $6,345 $6,845 *Early Bird pricing offered until November 1, 2018 Exhibitor Registration Includes Recognition Before, During, and Following the Meeting: Post-show mailing list of attendees so you can target prospects Two exhibitor registrations per booth Complimentary refreshments throughout conference Visibility in the conference mobile app and Final Program Listing and link on the Physiatry 19 online floor plan Access to educational sessions and networking events alongside attendees Recognition in the AAP e-newsletter before and after the meeting 2019 We re Exhibiting logo to use in your marketing and post on your website This meeting is a fertile ground for exchanging new ideas and fostering new collaborations. Gerard Francisco, MD, Chair, UT Health McGovern Medical School; Chief Medical Officer, TIRR Memorial Hermann Hospital (Houston, TX) 4 Physiatry.org/2019 brensing@physiatry.org

5 Schedule at a Glance* TUESDAY, FEBRUARY 19 11:00am 4:00pm Registration Open 1:00pm 5:00pm Pre-Conference Workshops WEDNESDAY, FEBRUARY 20 7:00am 12:00pm Registration Open 8:00am 5:00pm Pre-Conference Workshops 12:00pm 5:00pm Exhibitor Move-In 5:30pm 7:00pm Fellowship & Job Fair THURSDAY, FEBRUARY 21 7:00am 4:00pm Registration Open 7:00am 7:45am Morning Coffee with Exhibitors 8:00am 9:00am Opening Plenary 9:30am 10:00am Refreshment Break in Expo Hall 9:45am 5:00pm Educational Sessions 12:00pm 1:00pm Exhibitor Meet-and-Greet 3:00pm 3:30pm Refreshment Break in Expo Hall 5:00pm 6:00pm Poster Gallery Reception 6:00pm 8:00pm Welcome Reception in Expo Hall FRIDAY, FEBRUARY 22 7:00am 4:00pm Registration Open 7:00am 7:45am Morning Coffee with Exhibitors 8:30am 9:30am Plenary Presentation 9:30am 10:00am Refreshment Break in Expo Hall 10:00am 5:00pm Educational Sessions 11:30pm 1:00pm Signature Lunch in the Expo Hall 3:00pm 3:30pm Refreshment Break in Expo Hall 4:00pm Exhibitor Move-Out 5:00pm 6:00pm Poster Gallery Reception Great Expo VENUE INFORMATION Sheraton Puerto Rico Hotel & Casino 200 Convention Boulevard, San Juan, Puerto Rico HOTEL RESERVATIONS: The AAP s room block offers Physiatry 19 sponsors and exhibitors a room rate of $199. THREE EASY WAYS TO Hall and layout to maximize booth flow. The social events were very well planned. Physiatry 18 Sponsor VISIT: Physiatry.org/2019 CALL: Bernadette AAP External Affairs Director, at brensing@physiatry.org SATURDAY, FEBRUARY 23 7:00am 10:00am 9:00am 10:00am 10:30am 2:30pm Registration Open Closing Plenary Educational Sessions *This schedule is based on the 2018 Annual Meeting and is subject to change. 5 Physiatry.org/2019 brensing@physiatry.org

6 SPONSORSHIP OPPORTUNITIES DELIVER BIG IMPACT Sponsorships are the most effective way to make thousands of impressions in a short amount of time among two key audiences the top leaders and influencers in the specialty and the future generation. The impact you make at Physiatry 19 will set the tone for and last the entire year to come. SPONSORSHIP LEVELS DIAMOND PLATINUM GOLD SILVER BRONZE $75,000 + $50,000 and up $25,000 and up $10,000 and up $5,000 and up Advertising Flex Points Earned Complimentary Registrations Pre and post-mailing list X X X X X Website, App, and Promotional Large Big Medium Small Smallest Materials Recognition Meal Sponsorship Opportunity Lunch Breakfast Breakfast Coffee Advertisement in AJPM&R Full Page Full Page Half Page Complimentary exhibit booth 20 x20 20 x10 10 x10 in high traffic area 30-minute meeting with AAP s X X volunteer leadership Option of holding private 90 Minutes 60 Minutes industry-sponsored event or satellite symposium (Additional fee may apply) Great interaction with leaders and ability to reach the future generation of physiatrists. Physiatry 18 Sponsor Advertising FLEX POINTS Flex Point opportunities can be found on page 11. New this year, AAP Flex Points allow the sponsor to completely customize marketing efforts at Physiatry 19. Sponsors can use Flex Points earned to best meet individual goals and targets with digital advertising, print advertising, registration bag inserts, and more! Short on Flex Points? Add another sponsorship opportunity to earn more or purchase the opportunity a-la-carte. Customized Packages AAP is happy to work with you to develop unique integrated sponsorships designed to meet your strategic goals and targets. Some of the most successful programs are a result of this type of collaboration. 6 Physiatry.org/2019 brensing@physiatry.org

7 SPONSORSHIP OPPORTUNITIES - CONFERENCE ACTIVITIES Targeting All Attendees PRESIDENT S WELCOME RECEPTION $25,000 / Exclusive / HOT ITEM Attendees are eager to connect and share with colleagues and exhibitors in the Expo Hall on the opening day of the meeting. Hors d oeuvres, wine, beer, and soft drinks will be served. The sponsor will be recognized with pre-event promotion, cocktail napkins, and prominent signage at the meeting. POSTER GALLERY RECEPTION $15,000 / 2 available Over 400 poster boards will be displayed and presented in the AAP Poster Gallery. This high visibility sponsorship directly connects your company to the goal of providing exceptional scientific research and studies. Receptions (Thursday/ Friday) will include informal networking, hors d oeuvres, and drinks. INNOVATION SHOWCASE PRESENTATION $10,000 / 2 available Nourish attendees bodies and minds during a 30-minute lunch presentation in a designated area on the show floor. COFFEE SPONSOR UPGRADE $2,500 / 5 available Upgrade your exhibit booth package to include sponsorship of one 30-minute coffee break inside the Expo Hall. Coffee stands will be placed adjacent to your Exhibit Booth with prominent signage. Targeting Residents/Fellows RESIDENT/FELLOW WORKSHOP SPONSORSHIP Various Opportunities This well attended workshop is designed to expose in-training physiatrists to common procedures in a predominantly hands-on fashion. Participants rotate through stations taught by leading PM&R faculty across the country focused on: EMG; ultrasound; fluoroscopic and spasticity management procedures. RESIDENT/FELLOW NETWORKING NIGHT $30,000 / Exclusive In-training PM&R attendees come out in full force for the Resident/ Fellow Social Event. Gain the loyalty of up-and-coming leaders in the specialty in this fun and informal setting. Ample signage is provided along with the unparalleled opportunity to network with PM&R residents. RESIDENT/FELLOW LUNCHEON $30,000 / Exclusive Establish your brand as a longstanding leader in the industry by gaining the loyalty of the future generation of practicing physiatrists! Sponsorship includes prominent branding, the chance to present a brief demonstration or talk, and informal networking with in-training physiatrists. Targeting Academic Leaders PROGRAM FOR ACADEMIC LEADERSHIP (PAL) RECEPTION $15,000 / Exclusive / NEW Be the official sponsor of the reception that brings together 50+ of today s physiatric leaders and leaders-intraining for networking, food, and drinks. Many of today s department chairs and medical directors are graduates of the AAP s PAL. RESIDENCY & FELLOWSHIP PROGRAM DIRECTORS RECEPTION $25,000 / Exclusive / NEW These educators are shaping future physiatrists from program development and training to accreditation and recruitment. Sponsor a 1.5-hour reception with an opportunity to provide a demonstration or brief presentation. RESIDENCY & FELLOWSHIP PROGRAM DIRECTORS LUNCH $25,000 / Exclusive / NEW Following the Residency & Fellowship Program Directors Workshop, set yourself apart as the company providing lunch along with a presentation or small group demonstration of your choice. RESIDENCY PROGRAM BREAKFAST $25,000 / Exclusive Reach program directors and residents at the same time by providing a breakfast presentation prior to the start of each group s workshop. CHAIR NETWORKING DINNER $15,000 / Exclusive / NEW Reach the leaders who control the budgets of PM&R Departments across the country. 7 Physiatry.org/2019 brensing@physiatry.org

8 CONFERENCE MATERIALS HOTEL KEY CARDS $15,000 / Exclusive Be in the pocket of every attendee. Hotel Key Cards provide exposure multiple times each day. They are the first thing attendees receive upon check-in and the last item they use before heading home. COFFEE CUP SLEEVES $5,000 / Exclusive Have your full-color logo in hand when attendees take a break from educational sessions to browse posters, network with colleagues, and learn from exhibitors. LANYARDS $20,000 / Exclusive / HOT ITEM See your company/organization s logo on the official lanyard holding attendee s badges. Lanyards are distributed to all attendees and must be worn to gain access to sessions and events. CHARGING STATIONS $10,000 / Exclusive / NEW Provide attendees with phone charging stations throughout Physiatry 19. Attendees will see your company name and logo on all stations. LEARNING JOURNALS & PENS $10,000 / Exclusive Attendees will see your logo as they jot down notes and contact information from colleagues around the globe. Each attendee will receive a learning journal and pen with their registration packet. TOTE BAGS $10,000 / Exclusive Increase your visibility on a branded tote bags with your company name, logo, and website given to all attendees to use throughout the conference. Sponsor may also include one piece of literature or branded giveaway in bags. HOTEL DOOR DROP $10,000 - $15,000 Deliver sponsor provided promotional literature directly to attendees rooms. Literature may be printed on both sides and should measure no larger than 8.5 x 11. Learn innovative cutting-edge advances in the field of PM&R, network and enjoy. Farha Ikramuddin, Medical Director, University of Minnesota Health Clinics and Surgery Center (Minneapolis, MN) 8 Physiatry.org/2019 brensing@physiatry.org

9 DIGITAL OPPORTUNITIES High exposure to prestigious academic customers and prospects Physiatry 18 Sponsor WIFI ACCESS $20,000 / Exclusive Be the company that makes it possible for attendees to access meeting information, presentation files, handouts and more. The WiFi password will be your company s name and users will be redirected to a URL of your choosing! MEETING APP $15,000 / Exclusive The mobile app will showcase your company s splash screen advertisement each time they open it. Opportunities for leaderboard advertisements are also available. Pre-meeting s regarding app information will be sent to attendees with recognition of your company. PHYSIATRY 19 WEBSITE BANNER $10,000 / Exclusive Be the exclusive sponsor of the Physiatry 19 website hosting the online schedule, handouts, speaker bios, and more. This advertising opportunity runs from September May DIGITAL NEWSLETTER BANNER $3,000 / Exclusive Include a banner advertisement linked to your website in our Physiatry 19 e-newsletter (daily s sent to all attendees outlining the day s activities) VIRTUAL REGISTRATION BAG $1,000 Alongside their registration confirmation, attendees will receive a short description and link to your website. Your link will be the first sponsored information they receive once registered online. 9 Physiatry.org/2019 brensing@physiatry.org

10 EDUCATIONAL SPONSOR OPPORTUNITIES SATELLITE SYMPOSIUMS Pre/post conference half day (4 hour) presentation time - $50, minute presentation time - $30,000 / HOT ITEM Demonstrate your expertise and provide education to the most influential physicians in PM&R in a CME or non-cme Satellite Symposium. Sponsorship includes: Meeting space with seating capacity for up to 150 attendees Standard AV (projector, laptop, screen, lavalier microphone, table microphone, and wireless slide advancer) Session listing on the Physiatry 19 website, Itinerary Planner, mobile app, and on-site signage LUNCH & LEARN PRESENTATION $25,000 / 3 available / HOT ITEM Nourish attendees bodies and minds with a 1-hr presentation and/ or demonstration with lunch. AV/FB are included for up to 75 attendees. Events may be open to all attendees or by invitation only. Must be an exhibitor. HOT BREAKFAST SYMPOSIUM $20,000 / 4 available / HOT ITEM Start an attendee s day off right with a 45-minute presentation and/or demonstration with hot breakfast. AV/FB are included for up to 75 attendees. Events may be open to all attendees or by invitation only. Must be an exhibitor. CME EDUCATIONAL SESSIONS Starting at $10,000 Leave the planning to the AAP Program Committee by supporting AAP s 80+ CME sessions at Physiatry 19. Sponsors receive prominent recognition in the Final Program, Itinerary Planner, mobile app, and on-site signage. PLENARY SESSION $10,000 / Exclusive / NEW Support one of the three Plenary Sessions presenting critical and cutting-edge topics in the field of physiatry. Open to non-commercial sponsors only, this sponsorship includes a 5-minute introduction of your company and the speaker. I always come away from AAP with a mental springboard for new ideas and projects to implement. Jeffrey Fine, MD, Vice Chair, NYU Langone Hospital-Brooklyn (New York, NY) 10 Physiatry.org/2019 brensing@physiatry.org

11 ADVERTISING OPPORTUNITIES Maximize your reach with these advertising opportunities, many of which are eligible for AAP s new flex point program (additional details on page 6). COLUMN WRAPS, ESCALATOR CLINGS, WINDOW CLINGS Various Make a big impact by placing your company or institution-designed artwork in various prominent locations of AAP s meeting space. EXPO HALL WELCOME DECALS Exclusive / NEW Prominently place floor decals over the steps that attendees must use to enter and exit the Expo Hall. FINAL PROGRAM SLEEVE $5,000 / Exclusive or 4 Flex Points Wrapped around all final program books, attendees can t miss your advertisement. Also included, a fullpage advertisement printed inside the Final Program double the exposure! REGISTRATION BAG INSERT $1,500 or 2 Flex Points Share your promotional materials in official conference bags distributed to attendees at registration. Literature may be printed on both sides and should be no larger than 8.5 x 11. PRELIMINARY PROGRAM AD $2,500 or 3 Flex Points Limited to 5 advertisers Make sure your company is prominently placed on the first Annual Meeting communication of the year. Preliminary Programs are mailed to over 5,000 physicians. Content is due to the AAP by August 15, FINAL PROGRAM ADVERTISEMENTS $500-$750 or 1 Flex Point Distributed to all attendees upon registration, this go-to guide is frequently used for scheduling and session, networking and exhibitor information. ON-SITE METER BOARD ADS $1,500 or 2 Flex Points Towering on a completely customizable 4 x8 meter board, your advertisement will be placed in a high trafficked area of the meeting and provide hundreds of daily impressions. PUSH NOTIFICATIONS $1,000 or 1 Flex Point Welcome attendees to the meeting, draw attention to your booth, or offer information about your company. All mobile conference app users will be sent two push notifications designed by and for you. AAP NEWS, AJPM&R, E-NEWSLETTERS & MORE (Eligible for Flex Points) Discover additional opportunities to reach the full AAP membership year-round at MediaKit. 11 Physiatry.org/2019 brensing@physiatry.org

12 10461 Mill Run Circle, Suite 730 Owings Mills, MD Become a part of our influential society by exhibiting and sponsoring at Physiatry 19 1,200+ ATTENDEES Expected from 300 Institutions and Practices 62 Total Booths Available 30 Premier Sponsorship Opportunities EDUCATION DATES: February 19-23, 2019 EXHIBIT DATES: February 20-22, 2019 Secure Your Sponsorship & Exhibit Space Today! brensing@physiatry.org Physiatry.org/2019