EXHIBITOR PROSPECTUS ENHANCING ALUE IMPRO ING OUTCOMES VA S T R O S 5 8 T H A N N U A L M E E T I N G.

Transcription

1 ENHANCING ALUE IMPRO ING OUTCOMES VA S T R O S 5 8 T H A N N U A L M E E T I N G THE ASTRO ANNUAL MEETING DELIVERS THE DECISION MAKERS EXHIBITOR PROSPECTUS MEETING DATES: SEPTEMBER 25 28, 2016 EXHIBIT DATES: SEPTEMBER 25 27, 2016 BOSTON CONVENTION AND EXHIBITION CENTER BOSTON TARGETING CANCER CARE

2 Contents About ASTRO and the Annual Meeting 1 Technical Exhibits 2 Expo Suites 3 Priority Points 4 Housing 5 Membership Opportunities 6 Industry Expert Theater and Industry Satellite Symposium 7 Magazine/Online Opportunities 8 Passport Program 9 RO MarketPlace 10 Key Contacts 11 Application and Contract for Exhibit Space 12 AMERICAN SOCIETY FOR RADIATION ONCOLOGY ASTRO Exhibits Management c/o SPARGO Inc Waples Mill Road, Suite 112 Fairfax, VA

3 About ASTRO and the Annual Meeting ABOUT ASTRO ASTRO is the premier radiation oncology society in the world, with more than 10,000 members who are physicians, nurses, biologists, physicists, radiation therapists, dosimetrists and other health care professionals that specialize in treating patients with radiation therapies. As the leading organization in radiation oncology, the Society is dedicated to improving patient care through professional education and training, support for clinical practice and health policy standards, advancement of science and research, and advocacy. ASTRO publishes three medical journals, International Journal of Radiation Oncology Biology Physics ( Practical Radiation Oncology ( and a new open-access journal, Advances in Radiation Oncology ( maintains an extensive patient website, and created the Radiation Oncology Institute ( a non-profit foundation to support research and education efforts around the world that enhance and confirm the critical role of radiation therapy in improving cancer treatment. The premier event in radiation oncology with more than 7,400 health care professionals looking for the latest products in cancer treatment. ABOUT THE ANNUAL MEETING The ASTRO Annual Meeting is the premier opportunity for health care professionals to receive state-of-the-art continuing medical education, network with colleagues and learn about the latest products and services in cancer treatment. The meeting is held over four days and includes more than 100 concurrent sessions and several general sessions. EXHIBIT AT ASTRO Join ASTRO and the more than 200 exhibitors at this three-day exhibition. An exhibit at the Annual Meeting provides your company with the opportunity to showcase your product or service in front of an audience of more than 7,400 health care professionals who are shaping the field of radiation oncology. The ASTRO Exhibit Hall is a vital part of the meeting experience for ASTRO attendees. Key decision makers attend the Annual Meeting to evaluate products and services for future purchase. 79% of attendees describe their role in purchasing as being the final decision maker, specifying suppliers or recommending purchases. The ASTRO Annual Meeting is your best opportunity to meet with influential decision makers in the field of radiation therapy. Become an exhibitor today. ASTRO has been my favorite venue for the last 28 years. The focus, the talks and the exhibition floor are so valuable to us as a place to showcase our products. Through the years in Brachytherapy and Radiation Oncology devices, I still find this show to be more focused than others. Tony G. Pasqualone, Executive Business Director USA QLRAD Inc. ASTRO 2016 / 58TH ANNUAL MEE TING EXHIBITOR PROSPEC TUS 1

4 Technical Exhibits TECHNICAL EXHIBIT RATES Corporate Member Non-corporate Member Space $33 per square foot $35 per square foot Corner Additional $500 per corner Island Additional $2,000 per island Second Level $20 per square foot Minimum size is a 10-foot by 10-foot booth. EXHIBITOR BENEFITS Complimentary listing on the ASTRO website for six months. Complimentary listing in ASTROmobile, the official Annual Meeting app, and ASTROnews Annual Meeting Special Edition when submitted by deadline. Icon indicating ASTRO exhibitor on the RO MarketPlace. Complimentary post-show attendee list. (Please note that exhibitors will be required to sign a licensing agreement prior to obtaining the list and other eligibility requirements apply.) Four complimentary exhibitor booth personnel registrations for each 100 square feet of exhibit space. (Additional exhibitor registrations are available for purchase.) Access to educational programs on a space-available basis. (Please note exhibitors are not eligible to receive continuing medical education credit.) As a company dedicated to helping clinicians deliver the most effective, operationally efficient and personalized care for every patient, we are proud to partner with ASTRO, an organization committed to the radiation oncology industry. The Annual Meeting is a tremendous opportunity to continue the education, collaboration and sharing of best practices in the journey to transform patient cancer care. Kellye Wicker, Director of Marketing, Region North America, Elekta 2

5 Technical Exhibits continued TERMS OF PAYMENT All 2015 confirmed exhibitors are provided the opportunity to select booth space for the 2016 Annual Meeting on-site in San Antonio during the 2015 Annual Meeting. Booth space will be held until December 11, 2015, at which time a 50 percent deposit of the total booth fee is due. If the deposit is not received by December 11, 2015, ASTRO reserves the right to release the exhibit space for resale. Exhibitor may cancel without penalty if written notification is received on or before December 11, If notification is not received by this date, exhibitor will be financially responsible for the booth space selected as per the terms of the Cancellation Policy below. Failure to make payments does not release the exhibitor from any contractual financial obligation. Booth space must be paid in full by June 24, CANCELLATION POLICY Exhibitor may cancel without penalty if written notification is received on or before December 11, If notification is not received by this date, exhibitor will be financially responsible for the booth space selected. 50 percent of the total exhibit space rental will be retained for cancellations received between December 12, 2015, and June 24, percent of the total exhibit space rental will be retained for cancellations received after June 24, Failure to make payments does not release the exhibitor from any contractual financial obligation. All cancellations or requests for a reduction in exhibit space must be made in writing. EXHIBIT ELIGIBILITY ASTRO views the technical exhibits as an integral part of the educational and scientific program. Qualified exhibitors are limited to firms, organizations and agencies whose exhibits promote an awareness of products, technologies and services that are recognized and approved by ASTRO as being in harmony with, and supportive of, the objectives of the Annual Meeting. ASTRO has the sole right to determine the final eligibility/qualification of any firm, organization, agency or product for inclusion in the Exhibit Hall. Rulings of ASTRO shall, in all instances, be final with regard to allowed use of exhibit space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space to which they are allocated. Only those products and/or services that are manufactured or distributed by exhibitor s company may be displayed in the ASTRO Exhibit Hall. COMPANY MERGERS/ACQUISITIONS Exhibitors that have merged with, been purchased by or have purchased another company will receive the priority points of the company with the highest number of priority points. BOOTH SPACE PLACEMENT Please note that ASTRO does not guarantee booth placement requests. While every effort will be made to ensure that your company has the best booth space possible, ASTRO does not guarantee that your company will not be placed near a competitor. Further, ASTRO reserves the right to reconfigure the floor plan and/or relocate any exhibit at any time and is under no obligation to move an exhibitor s booth to an alternate location due to dissatisfaction with any floor plan changes made after exhibitor s booth space has been selected. EXPO SUITES Take advantage of a private meeting space in the Exhibit Hall for your company. Exhibitors who purchase an Expo Suite will have access to their assigned Expo Suite space during show hours on Sunday, September 25, through Tuesday, September 27. For more information on Expo Suites, please contact the ASTRO Exhibit Sales team at As a start-up software company, there has been a before-and-after ASTRO 2015 for us. We gave non-stop demos and got 30+ excellent leads. It was really worth the investment! Amalia Sancha, Operations Chief, PalabraApps 3

6 Priority Points PRIORITY POINTS CRITERIA The criteria below will be used to calculate your company s priority points for the 2016 Annual Meeting booth selection process. Priority points are used as a guideline for booth placement based on the space an exhibitor has requested, but do not guarantee a specific booth location. Your company has the opportunity to maximize its priority point earnings through continued participation as an exhibitor at the Annual Meeting and by taking advantage of opportunities through Ambassadorship, Corporate Membership, promotional marketing, advertising and educational grant support. Points accrued between August 1, 2014, and July 31, 2015, through Additional Earning Opportunities as indicated in the chart below will count toward your 2016 space selection. Annual Meeting Priority Points will be based on your 2015 exhibit and housing activity. Annual Meeting Priority Points Each Year Exhibited at the Annual Meeting Booth Size ASTRO Housing Center Usage Additional Earning Opportunities ASTRO Ambassadorship Corporate Membership Promotional Marketing or Advertising ASTROnews Advertising Electronic Advertising (ASTROgram, ASTROnews and astro.org) Partner Advertising (Red Journal, PRO or RO MarketPlace) Upgraded Exhibitor Listing 8 points per year 2 points for every 100 square feet 50 points 600 points 100 points 4 points for each $1,000 spent 2 points for each $1,000 spent 2 points for each $1,000 spent 1 point for each $1,000 spent 1 point for each $1,000 spent Participating in the ASTRO Annual Meeting is an important milestone every year for a company like RaySearch Laboratories which is constantly striving to provide the latest innovation in radiation therapy software. It allows us to meet all the stakeholders involved in radiation oncology, discuss their needs and see how they envision the future. Johan Löf, CEO, RaySearch Laboratories 4

7 NEW! Housing In addition to selecting your 2016 booth space while on-site in San Antonio at this year s Annual Meeting, you will also have the opportunity to participate in first round exhibitor housing by requesting your hotel block for ASTRO Exhibitors who take advantage of this opportunity on-site will earn 15 bonus priority points that will be applied towards their 2017 booth space selection. Housing information to include room rates, the Boston hotel map and a hotel amenity chart can be found in the Exhibitor Resource Center at exhibitors who are unable to select their room block on-site will still have the chance to participate in first round exhibitor housing by submitting your housing request post meeting until Friday, November 20, After this date, exhibitors must wait until April 28, 2016, when exhibitor housing officially opens to create a hotel block.* However, please note that only exhibitors who request their room block on-site in San Antonio will earn 15 bonus priority points. Housing assignments will be made in priority point order with preference being first given to ASTRO Corporate Ambassadors. Exhibitors will receive confirmation of their room block on or about January 29, Companies not exhibiting at the 2015 Annual Meeting are able to create a hotel block beginning on April 28,, 2016.* *Room inventory will be available on a first-come, first-served basis and is subject to availability. Earn Valuable Housing Priority Points Exhibitors can earn up to 65 priority points when they secure a room block through the ASTRO Housing Center for the 2016 Annual Meeting. Here s how you earn priority points towards your 2017 booth space selection: 50 Points Earn 50 housing priority points when you secure a room block through the ASTRO Housing Center. 15 Bonus Points Earned when you request your 2016 room block on-site in San Antonio. To earn housing priority, the following conditions must be met: A minimum of one room per every 400 square feet of exhibit space must be secured via the exhibitor housing room block. Rooms must be secured via the exhibitor housing website. Exhibitors who secure rooms via the attendee housing website or any other method other than the exhibitor housing website are not eligible to receive housing priority points. Exhibitor must adhere to the Annual Meeting Exhibitor Rules, Regulations and Policies. Exhibitors who cancel their room block in its entirety before or during the 2016 ASTRO Annual Meeting are not eligible to earn housing priority points. 5

8 Annual Membership Opportunities CORPORATE MEMBERSHIP - $2,500, $3,500 OR $4,500 (Dues based on annual sales volume in radiation oncology) Become a Corporate Member and enjoy many tangible benefits in addition to increased visibility, access to opportunities and ongoing communication. Corporate Members receive the following Annual Meeting benefits: Discount on exhibit space: $2 per square foot. 100 priority points credit toward booth selection for the following year. 20 percent discount on all ASTRO advertising to include: ASTROnews, ASTROgram and ASTRO.org. Exclusive advertising opportunities on ROhub. AMBASSADORSHIP - $65,000 Join the exclusive ranks of ASTRO Corporate Ambassadorship and enjoy year-round VIP privileges. Ambassadors receive tremendous marketing opportunities and enhanced visibility for their annual commitment. Ambassador benefits associated with the ASTRO Annual Meeting include: All benefits associated with ASTRO Corporate Membership. 600 priority points toward the following year s Annual Meeting exhibit booth selection. Pre-selection of Annual Meeting exhibit space and housing prior to other non-ambassador companies. Additional benefits associated with the Annual Meeting, to include four (4) complimentary full conference registrations and two (2) complimentary 10-foot x 10-foot booths. Recognition throughout convention center. Complimentary pre-show attendee list, for one time use. For more information on Corporate Membership or Ambassadorship, please contact the Corporate Relations Department at or corporaterelations@astro.org. 6

9 Industry Expert Theater and Industry Satellite Symposium INDUSTRY-EXPERT THEATER MIDDAY = $25,000 BREAK SLOTS = $10,000 Enhance the educational element of your company s noteworthy products and services with a presentation in an Industry-Expert Theater. ASTRO has created a venue in the Exhibit Hall and in a session room in the convention center to hold live presentations or activities during special times. The Industry-Expert Theater is a plug-and-play operation. You provide the speaker(s), and the speaker(s) bring their presentations on a flash drive. ASTRO provides the venue with seating for up to 150 attendees* and a complete A/V package including one on-site technician. Food is available for purchase at all time slots. ASTRO to provide pre-meeting and on-site promotion. *Seating in session room is for a maximum of 137 attendees. INDUSTRY SATELLITE SYMPOSIUM ISS refers to any activity, educational in nature that is independently organized, offered by another organization and held in conjunction with ASTRO s Annual Meeting. This includes any educational activity that carries Continuing Medical Education (CME) credit not sponsored by ASTRO. ASTRO has reviewed and approved these symposia as appropriate for presentation. These symposia represent the content and views of the sponsors and are not part of the official ASTRO Annual Meeting. Scheduling ASTRO policy prohibits competing activities with the ASTRO educational program. The following dates and times are available: Saturday, September 24, 2016, (Pre-show) Anytime Sunday, September 25, 2016, After 6:15 p.m. Monday, September 26, 2016, After 6:45 p.m. Tuesday, September 27, 2016, After 6:15 p.m. Wednesday, September 28, 2016, After 4:45 p.m. Non-CME Informational/Educational Program Non-CME Informational/Educational Program refers to any activity, educational in nature that is independently organized, offered by another organization and held in conjunction with ASTRO s 58th Annual Meeting. This includes any educational activity that does not carry Continuing Medical Education (CME) credit not sponsored by ASTRO. 7

10 Magazine/Online Opportunities Don t miss out on the opportunity to target ASTRO attendees before they arrive in Boston by advertising in the ASTROnews Annual Meeting Special Edition. This preshow planner will reach more than 11,000 radiation oncology professionals both domestically and internationally and includes important information attendees need to know before they arrive on-site such as: Registration information Shuttle bus routes City map with hotel information Industry satellite symposia Visa information Exhibitor listing news FALL 2015 STRO ANNUAL MEETING SPECIAL EDITION 2015 Space availability will be on a first-come, first-served basis and based on layout. Insertion Deadline: May 27, 2016 Materials Deadline: July 8, 2016 ASTRO GOES TO SAN ANTONIO ASTROnews mails: August 11, 2016 Please check for final dates. ASTROnews Special Edition Advertising Rates 4-Color Nonmember Corporate Member Premium* $5,825 $4,660 Super Premium** $6,116 $4,893 Center Spread $12,000 $9,600 Full Page $4,378 $3,502 1/2 Page $3,631 $2,905 1/4 Page $1,813 $1,450 Black & White Nonmember Corporate Member Full Page $3,065 $2,452 1/2 Page $2,542 $2,034 1/4 Page $1,269 $1,015 *Premiums are back cover, inside back cover and inside front cover. **Super premium locations are across from the table of contents, page 1 and the page facing the inside back cover Online and ASTROgram Advertising Rates For more information, please contact Erin Boyle at erin.boyle@ astro.org or or visit CONTACT INFORMATION If you have questions regarding advertising with ASTRO, please contact Erin Boyle at erin.boyle@astro.org or or BENEFITS OF ADVERTISING Accumulation of two priority points per $1,000 in advertising dollars spent. PLEASE NOTE: Should ASTROnews Annual Meeting Special Edition advertisers choose to promote their exhibit booths, promotional materials must contain phrasing such as Come see us at ASTRO 2016 or Visit us at Booth 200 at the ASTRO Annual Meeting. 8

11 Survivor Circle Passport Program With the Survivor Circle Passport Program, more than 10,000 Annual Meeting attendees will see your company name and those that participate will visit your booth. Support of the Annual Meeting includes participation in the Survivor Circle Passport Program benefiting cancer support organizations in the Annual Meeting host state. Your company name, logo and booth number will appear in the Passport. Annual Meeting attendees will have to visit each of the companies listed on the Passport and receive a stamp to be eligible for the prize drawing. In addition to the many Annual Meeting support benefits participating companies also receive: Signage in the Annual Meeting Exhibit Hall, including an aisle sticker at the booth. Special recognition in both the ASTROnews Annual Meeting Special Edition and the Final Program. PREMIER SUPPORTERS Complete this passport for a chance to win a fabulous prize! The Survivor Circle Passport Program raises money for the Survivor Circle Grant recipients featured at the ASTRO Annual Meeting. It s easy to use your passport just stop by the booths listed on this passport and ask for a stamp. When you have received stamps from all participating exhibitors, turn in your passport at the ASK ASTRO booth in Park View Registration. Drawings will be held daily (Sunday, Monday and Tuesday) at 4:00 p.m. You do not have to be present at drawing to win but prizes must be picked up at the ASK ASTRO booth in Park View Registration by 4:00 p.m. on October 21. Company name, logo and booth number on Passports resulting in increased attendance at the exhibit booth. SUPPORTERS Full Name 135 ASTRO Badge Number Mobile Number. 250 Local Number Address See other side for supporters. Survivor Circle Passport Program offered separately GRANT WINNERS INCREASE TRAFFIC TO YOUR BOOTH. Visit 9

12 RO MarketPlace Radiation oncology suppliers, are you looking for year-round exposure in addition to special recognition at the Annual Meeting? LIST YOUR COMPANY ON ASTRO S ONLINE RADIATION ONCOLOGY SUPPLIER DIRECTORY THE RO MARKETPLACE. Hundreds of companies are listed in the directory and thousands of ASTRO members visit the RO MarketPlace each year in search of products and vendors. Make sure your company is represented. Exhibiting companies listed in the RO MarketPlace receive special recognition in the Annual Meeting Final Program, which directs attendees to your booth. Expanded packages start at just $395 and can include a company profile page, logo listing, website, links, banners and videos. Plus, you will earn Priority Points toward your 2017 booth space selection. For more information on Priority Points, see page 5. Start connecting with your target audience at the meeting and throughout the year by calling or ing astro@multiview.com for more information. 10

13 Key Contacts ASTRO HEADQUARTERS or EXHIBIT SALES SPARGO Inc. Companies A-L John Barrett Companies M-Z Michele LaFrance EXHIBIT MANAGEMENT SPARGO Inc. Shirley Harris MEETING/EVENT SPACE REQUESTS ASTRO Amanda Thomson HOUSING SPARGO Inc. Darlene Howke MEMBERSHIP AND SUPPORT OPPORTUNITIES Kathy Peters MEDIA RELATIONS Liz Gardner OFFICIAL SERVICE CONTRACTOR Global Experience Specialists (GES) Tim Myers REGISTRATION SPARGO Inc or

14 AMERICAN SOCIETY FOR RADIATION ONCOLOGY 58th ASTRO ANNUAL MEETING Application and Contract for Exhibit Space Page1 Meeting Dates: September 25-28, 2016 Exhibit Dates: September 25-27, 2016 Boston Convention and Exhibition Center Boston SECTION 1: CONTACT INFORMATION The contact listed in this section will be designated as the official contact to receive all exhibit related materials and communications. Contact information for your listing in ASTRO materials can be provided online after your application has been approved. Company Name on Contract (This company name will also be used for ASTROmobile the official meeting app, booth signage, website and other show related materials.) Contact Title Telephone Fax Website Address City State Country Zip How did you hear about the Annual Meeting? SECTION 2: PRODUCTS/SERVICES TO BE FEATURED SECTION 3: EXHIBIT SPACE RENTAL RATES* Corporate Member Booth Space Fee: $33 per square foot Non-corporate Member Booth Space Fee: $35 per square foot Second Level Fee: $20 per square foot Corporate Member ID: Booth Size (min. 10 ft. x 10 ft.): Second Level Size: Corner Booth Fee: Additional $500 per corner Island Booth Fee: Additional $2,000 per island TOTAL BOOTH FEE: $ *Registration for exhibitor booth personnel is also required. The space rate includes four complimentary exhibitor registrations for each 100 square feet of exhibit space. Additional exhibitor registrations are available for purchase. SECTION 4: EXHIBITOR DIRECTORY All exhibitors receive a complimentary, basic listing in print, online and on-site. Upgrade your Exhibitor Listing to increase your exposure with longer company descriptions, logos, promotional brochures, product photos and corporate videos. Contact astroexhibits@spargoinc.com for more details. Secondary: $975 Extended: $975 Premium: $1,750 SECTION 5: EXHIBIT SPACE LOCATION PREFERENCES Please provide your preferred booth locations below. Please note that ASTRO does not guarantee booth placement. While every effort will be made to ensure that your company has the best booth space possible, ASTRO does not guarantee that your request can be accommodated or that your company will not be placed near a competitor. Further, ASTRO reserves the right to reconfigure the floor plan and/or relocate any exhibit at any time and is under no obligation to move an exhibitor s booth to an alternate location due to floor plan changes made after exhibitor s booth space has been selected. Booth Preferences: 1st Choice: 2nd Choice: 3rd Choice: ASTRO uses a priority point system to determine when a company selects exhibit space confirmed exhibitors will be given an appointment time during the 2015 Annual Meeting to select exhibit space. This appointment time will be based on the company s priority point ranking, with preference first being given to 2015 Ambassadors. Exhibitor understands that the Exhibitor s 2015 booth contact was given the opportunity to review their company s priority points and submit any discrepancies to ASTRO by September 4, If Exhibitor failed to identify any priority point discrepancies by this deadline, Exhibitor understands that ASTRO is under no obligation to reschedule Exhibitor s appointment time and/or make adjustments to Exhibitor s priority points or booth location due to a discrepancy in Exhibitor s priority points total. Companies not exhibiting at the 2015 Annual Meeting are able to select space on a first-come, first-served basis beginning in December SECTION 6: PREVIOUS PARTICIPATION Has your company exhibited in the past? Yes No If yes, was it under a different name? Yes No What company name did you use? Has your company merged with, been purchased by or purchased another company that has exhibited in the past? Yes No What was the company name? 12

15 Application and Contract for Exhibit Space Page 2 Meeting Dates: September 25-28, 2016 Exhibit Dates: September 25-27, 2016 Boston Convention and Exhibition Center Boston SECTION 7: PAYMENT INFORMATION Payment in U.S. funds drawn on a U.S. bank must be provided by December 11, 2015, or upon application, whichever comes first. All credit cards are processed in U.S. dollars. The exhibitor is responsible to the general service contractor, or any other show related vendors or companies, for additional related expenses. PAYMENT SCHEDULE By December 11, 2015: 50 percent deposit of total booth fee due for applications submitted prior to December 11, December 12, 2015-June 24, 2016: 50 percent of the total booth fee due for applications submitted after December 11, After June 24, 2016: 100 percent of the total booth fee is due. SECTION 8: CANCELLATION POLICY Exhibitor may cancel without penalty provided written notification is received on or before December 11, If notification is not CANCELLATION POLICY received via at astroexhibits@spargoinc.com by this date, exhibitor will be financially responsible for the booth space Before December 11, 2015: No booth fee charged. selected. On or After December 11, 2015: 50 percent of total booth fee charged. 50 percent of the total exhibit space rental will be charged for cancellations received between December 12, 2015-June 24, After June 24, 2016: 100 percent of total booth fee charged. 100 percent of the total exhibit space rental will be charged for cancellations received after June 24, Failure to make payments does not release the exhibitor from its contractual financial obligation. All cancellations or requests for a reduction in exhibit space must be made in writing and sent via to astroexhibits@spargoinc.com SECTION 9: ACKNOWLEDGEMENT As an authorized representative of the above stated Exhibitor, I have received and reviewed the 2016 Exhibitor Prospectus and the 2016 ASTRO Exhibitor Rules, Regulations and Policies available online at (as existing on the date hereof and as the same may be amended or changed hereinafter referred to as 2016 Exhibitor Prospectus and Rules ). Exhibitor agrees to comply with the 2016 Exhibitor Prospectus and Rules which are incorporated herein by reference and made part of this contract. In the event of any change in the 2016 Exhibitor Prospectus and Rules, the most up-to-date versions, available online at will be controlling. I agree and understand that the contact information provided on this Application and Contract for Exhibit Space will be shared with other organizations assisting in the production of the ASTRO Annual Meeting. The parties hereto agree that upon exhibitor s authorized signature and ASTRO s acceptance and approval, this Application and Contract for Exhibit Space, together with the 2016 Exhibitor Prospectus and Rules, will constitute a legal and binding contract between exhibitor and ASTRO enforceable in accordance with its terms. Exhibitor Signature: Date: Printed Name: Telephone: CREDIT CARD PAYMENT Your signature authorizes your card to be charged for the total amount due according to the schedule above. ASTRO reserves the right to charge the correct amount if different from the total listed. Card holder is responsible for any changes in the exchange rate. American Express Discover MasterCard Visa Card Number: CSC Code: Amount: $ Exp. Date: Name on Card: Signature: Card Billing Address: If paying by credit card, please fax Application and Contract to or to exhibitcontracts@spargoinc.com CHECK PAYMENT If paying by check, please fax Application and Contract for Exhibit Space to Please mail original application with check made payable to ASTRO to: FOR STANDARD MAIL: ASTRO P.O. Box Boston, MA FOR OVERNIGHT DELIVERY: Bank of America Merrill Lynch Lockbox Services Lockbox #417217, MA Morrissey Blvd., Dorchester, MA 02125,