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1 Dear Thank yu fr yur , nted. Belw steps n hw t register as a service prvider. Please nte that nce yu have requested t becme a service prvider, yu need t sms/what s up me n , in rder t activate yur status. Online cpd Yu will first need t register n with yur cell phne number. Once this is dne lgin again and request t becme a service prvider (this will take abut tw / three days t be apprved) (Please text me n nce yu have submitted yur request nline and the cell number yu used) Once yur prfile has been activated fllw the steps belw. Lgin / r re-set passwrd Page 1

2 Click n CPD Accreditatin Applicatin Nw click n Request Page 2

3 Once yu have entered the service prvider name, the fllwing screen will appear. Yu nw need t send an sms r what s up t reqeusting yur statues t be activated r yu can wait until it has been apprved (which can take upt 3 days t be apprved) 7 Easy steps t submit yur CPD applicatin: 1. Lg nt and lg in (yur prfile will nly be activated within 2-4 wrking days then nly will yu be able t submit yur first CPD applicatin. If yu have nt received cnfirmatin f yur activatin please sms cnfirm cpd activatin t ) 2. Once lgged in click n CPD Accreditatin Applicatin(this will take yu t yur submissin page) 3. Nw click n Start a new CPD applicatin and infill in infrmatin requested Remember t attach yur detailed prgramme (detailed prgramme must include: tpic/s, date, time/s and presenter details) Remember there are drp dwn bxes when filling in the CEU that yu are applying fr, fr attendees/presenters/and ther nce yu have cmpleted the line i.e. fr attendees click n Add CEUs (which will be saved) and prceed t the presenter etc. in the same manner Remember, Ethical pints must t be mtivated Page 3

4 4. Once yu are dne click n Save this activity (a bx shuld appear stating - activity has been saved) 5. Yu will nw be taken back t Start a new cpd applicatin which will reflect the applicatin as saved. If yu are satisfied with yur saved applicatin click n Submit applicatin, if yu still need t edit applicatin click n Edit applicatin r if yu want t dispse f the applicatin click n Delete applicatin 6. Yu will nw receive an sms/ cnfirming that yur CPD applicatin has been submitted and the registratin fee due. Once payment has been received by the ffice, yur submissin will be released t be reviewed 7. Once it has been reviewed and finalized by the OTASA CPD Accreditatin cmmittee will yu then receive an sms/ t cnfirm that it has be finalized and if there are ther fees due fr payment Fee Structure Registratin fee R385 per applicatin Once accredited - R200 per pint Small grups / interest grup / jurnal grups etc nce ff registratin fee R400 (cmplete prgram fr a year)(submitted as ne applicatin nt separately) Hw t uplad a file n OTAdmin Please nte the fllwing: Accrding t the HPCSA CPD guidelines, a recrd f attendance register/s and evaluatin/s frms must be submitted t the accrediting bdy. These recrds will be kept by the accrediting bdy (OTASA) fr 3 years in the event that OTASA is audited by the HPCSA. Please nte that attendance registers and evaluatin frms must be upladed ne (1) mnth after the wrkshp/curse/cngress/small grup etc. If recrds are nt upladed within time given the pints accredited will nt be valid. In rder t uplad yur recrds fr a relevant apprved CPD applicatin, please fllw the fllwing steps: 1. Lg int 2. Click n: CPD Accreditatin Applicatins 3. Under yur prfile, click n the clsed cpd applicatin + sign (which will shw yu yur applicatin frnt page details) 4. Once yu have clicked n the relevant apprved cpd applicatin, n the right hand side f the page yu will find: Files - nw click n it. Once pened, it will shw yu a screen with heading 'Uplad a new file' 5. Click n 'chse file' and select the dcument yu want t uplad (please nte that yu can nly uplad 1 dcument at a time) 6. Add a descriptin fr yur file being upladed 7. Click n 'Start uplading' 8. Once it has been saved yu will get a message stating 'File uplad result: Success' - click n k. If yur attendance register and evaluatin frms is nt laded ne (1) week after the curse/wrkshp/small grup, further CPD applicatins will nt be prcessed (as per HPCSA guidelines) Page 4

5 HPCSA guidelines (pint 1.3.3) requirements An Accredited Service Prvider/Service prvider shall publicise the prpsed activity tgether with its CEUs. The activity will take place as advertised. An Accredited Service Prvider/Service Prvider shall keep a recrd that reflects attendance at the entire event / cmpletin f activity and shuld retain these fr a perid f three years after the activity as these may be required in a cmpliance audit. Fllwing the CPD activity an Accredited Service Prvider/Service Prvider shall issue t all health prfessinals wh attended the activity, an attendance certificate cntaining: the accreditatin and activity number (a bard specific identificatin) (eg. MDB001/12/09/2008); the tpic f the activity (ethics, human rights and medical law must be specified separately); the level f the activity; the number f CEUs fr that activity; the attendance/cmpletin date; and the name and HPCSA registratin number f the attendee. An Accredited Service Prvider/Service Prvider shall prvide the certificates t attendees n cmpletin f the activity/event r a series f events. If these are nt available n the 10 day/n cmpletin f the activity r event the certificate/s shuld be sent t attendees within ne mnth. (Nte: In thse instances where a health prfessinal cmpletes a structured learning prgramme fr degree r certificatin purpses, the health prfessinal may be cnstrained by the administrative prcesses f the prvider institutin with respect t a delay between the cmpletin and the frmal recgnitin f the prgramme f study. The CPD Sectin will take this int cnsideratin if the health prfessinal is selected in a cmpliance audit). Page 5

6 Please nte the fllwing suggestins General applying fr MCQ s All MCQs wrk n a sliding scale i.e questins will received 1 CEU, 1-40 questins will received 2 CEUs MCQs shuld cnsist f at least 1-20 questins per article (nly 10% is allwed t be true/false) Befre accreditatin applicatin is submitted, MCQs shuld als be submitted with accreditatin applicatin under files A 70% pass rate is required n all MCQs MCQ s fr jurnal grups As per HPCSA CPD guidelines, this activity shuld have an utcme which is measured by cmpleting MCQs MCQs shuld cnsist f at least 1-20 questins per article (nly 10% is allwed t be true/false) Befre accreditatin applicatin is submitted, MCQs shuld als be submitted with accreditatin applicatin, under files A 70% pass rate is required n all MCQs Jurnal articles shuld be frm a reputable jurnal Jurnals shuld be well referenced, the fllwing infrmatin shuld be nted n yur prgram name f jurnal, details f article, authr details and year f publicatins If this jurnal article has already been accredited fr MCQs it will nt be accredited again in the same year When applying fr ethical / human rights pints A clear mtivatin shuld be added, if nt, n CEUs will be allcated fr ethical/human right pints applied fr Ethics/human rights shuld be marked n yur prgram submitted, if nt it will nt be cnsidered Page 6

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