MEMORANDUM. City Commission. Jeff Streder, Interim Finance Director. Robert DiSpirito, City Manager

Transcription

1 Agenda Item: NB-6 Regular Meetng: 11/5/2015 MEMORANDUM TO: Cty Commsson THROUGH: Robert DSprto, Cty Manager ~ DATE: October 28,2015 FROM: SUBJECT: PRESENTER: RECOMMENDATION: BUDGET IMPACT: PAST ACTION: NEXT ACTION: Jeff Streder, Interm Fnance Drector Post Fscal Year 2016 Budget Adopton Ad to Prvate Organzaton fundng requests. Robert DSprto, Cty Manager Approve the Ad to Prvate Organzaton Sub-Commttee's recommendatons for post Fscal Year 2016 Budget Adopton fundng per the sub-commttee meetng held on 10/26/ The Adopted FY2016 Budget sets asde $10,000 n A<.:ct # for fundng requests that come n throughout the year that would be consdered unexpected and outsde the Cty's new Ad to Prvate Organzaton Applcaton Process. Fundng levels approved by ths acton would reduce the set asde porton n the FY20 16 Adopted Budget by a lke amount. N/A N/ A ATTACHMENTS: (1) Ad to Prvate Organzaton Fundng Requests Approved at 10/26/2015 Meetng of Sub-Commttee. (2) Certfcaton and Acknowledgment for Recept of Approved Grant Fundng (Template). BACKGROUND: On October 26, 2015 the sub-commttee met and consdered varous Ad to Prvate Organzaton fundng requests that recently came to the Cty outsde of ts newly mplemented annual applcaton process. Detals of the ndvdual requests and the resultng sub-commttee recommendatons are outlned below and n the attached lst of approved fundng requests from that meetng.

2 Requestor: Dunedn Scottsh Arts Foundaton ("DSAF") Amount: $2,500 Intended Use: The DSAF s only hopng to breakeven from ts frst year of operatons. A recent courtesy fre safety nspecton revealed several areas of current noncomplance whch wll cost approxmately $3,320 to rectfy. The requested ad would assst n payng some of these unforeseen costs. Sub-Commttee Recommendaton: Fundng $2,500 Requestor: Famly Center on Deafness (located n Largo, but provdes crtcal servces to Dunedn resdents who are sufferng from hearng loss) Amount: $2,000 Intended Use: Recent changes to the organzaton's Amplfed Telephone Program have resulted n a loss of fundng. The requested ad would help to backfll the fundng defct ths program s facng. Sub-Commttee Recommendaton: Fundng $500 ths frst tme around and re-evaluate subsequent requests f they come n. Requestor: N/ A Amount: $50 Intended Use: Mayor's Councl of Pnellas County Holday Donaton - ths year's donaton wll be pad drectly to Personal Enrchment for mental Health Servces ("PEMHS"). Last year, the Mayor's Councl Holday Donaton of $50 was pad to the Salvaton Army and put through by the Cty Clerk chargng t to the Ad to Prvate Organzaton Account n the Cty Commsson Budget. Sub-Commttee Recommendaton: Fundng $50 Requestor: Dunedn Ppe Band Amount: $10,000 Intended Use: Ths would represent the Cty's contrbuton toward the Band Drummer' s salary. Along wth Pnellas County, the Cty already partcpates n payng for the Ppng Drector's salary by fundng $20,000 n the Other Contractual Servces Account n the Parks & Recreaton Department's Budget for the Communty Center. Sub-Commttee Recommendaton: No fundng at ths tme.

3 Requestor: North Pnellas Cultural Allance (A Collaboratve Marketng Effort) Amount: $4,000 Intended Use: Dunedn's proportonate share ofthe establ shed annual fundng level for 2016 s broken down as follows: Clearwater- $5,000 Dunedn - $4,000 Largo - $4,000 Tarpon Sprngs- $3,000 Oldsmar - $2,000 Safety Harbor- $2,000 Sub-Commttee Recommendaton: Fundng $4,000 but not by expensng to Ad to Prvate Organzatons (82-0 I). To be funded usng carryforward of 20I5 unexpended balance of $4,225 n Economc Development ( I80 I) General Fund (00 1) Promotonal Actvtes Acct ( 48-I 0). Durng dscussons wth the Commsson regardng the creaton of an Annual Ad to Prvate Organzaton Applcaton Process, the use of a smple certfcaton that would provde for some accountablty n terms of delverng publc benefts to the Cty was suggested. On October 1, 20 I5 the frst request for payment of FY 2016 grant funds was submtted by the Dunedn Fne Art Center ("OF AC"). In order to move forward wth processng that payment, members of the sub-commttee have developed a smple certfcaton and acknowledgment form whch the Cty could requre organzatons to sgn as a condton of payng out ther grant funds. Wth ths acton, the sub-commttee s nformng the Commsson t also approved both the form of the document and ts use for ths purpose at ts meetng held on I 0/26/20I5. Lastly, n more recent dscussons regardng Ad to Prvate Organzatons, the concept of staff mplementng a smlar process for handlng perodc requests for Cty sponsorshps (small dollar or n-knd) was suggested. These types of requests could be added to the tems revewed by the sub-commttee at meetngs t convenes, and ts recommendatons on sponsorshps then brought back to the Commsson, along wth any recommendatons t s makng n connecton wth Ad to Prvate Organzaton fundng at the tme.

4 POST 2016 BUDGET ADOPTION AID TO PRIVATE ORGANIZATION FUNDING REQUESTS APPROVED AT 10/26/2015 MEETING OF SUB-COMMITTEE Acct # (from $10,000 Set Asde; $6,950 would reman) ORGANIZATION NAME (I) Dunedn Scottsh Arts Foundaton (2) Famly Center on Deafness. (3) Mayor's Councl Holday Donaton (4) Dunedn Ppe Band (5) North Pnellas Cultural Allance (A Collaboratve Marketng Effort) ur PARTNER AMOUNT 2015 PRIMARY CATEGORY REQUESTED FUNDING INTENDED USE IMPACT No $2,500 $0 Assst wth frst year set-up costs Cultural of recently secured Shloh Church Buldng No $2,000 $0 Help to backfll a recent loss of Socal fundng to the organzaton's Amplfed Telephone Program No $50 $50 Ths year' s donaton wll be Socal drected to Personal Enrchment for Mental Health Servces ("PEMHS") No $10,000 $0 Cty contrbuton toward Band Cultural Drummer' s Salary No $4,000 $0 Dunedn's proportonate share of Economc the establshed annual fundng level for 2016 broken down as follows: SUB-COMMITTEE RECOMENDATION Fundng $2,500 Fundng $500 Fundng $50 Not Fundng at ths tme. Fundng $4,000 but not by expensng to Ad to Prvate Organzatons (82-01 ). I TOTALS Clearwater- $5,000 Dunedn - $4,000 Largo- $4,000 Tarpon Sprngs - $3,000 Oldsmar - $2,000 Safety Harbor - $2,000 $18,550 $ To be funded usng carryforward of unexpended balance of $4,225 n Economc Development (180 I) General Fund (00 I) Promotonal Actvtes Acct ( ) $3,050 ~

5 MEMORANDUM October 27, 2015 TO: Cty Manager Rob DSprto Fnance Drector Jeff Streder FROM: DUNEDIN SCOTTISH ARTS FOUNDATION Please accept the below detal to supplement the Dunedn Scottsh Arts Foundaton's Ad to Organzatons grant applcaton. The DSAF sgned a lease agreement wth the Shloh Baptst Church at the end of September 2015, terms statng a 5-year perod at $7 50 per month, to ncrease by $100 per month/year $1,250. We expect wth utltes, nsurance, lawn/pest control, we estmate an addtonal $400 to $500 per month. In order to rase the money needed to sustan the buldng's operatng costs, we have plans to use the buldng as a source of revenue wth the followng: Host ndvdual and group lessons n bagppes, Scottsh drummng a nd dancng. (Already begun: have held approx. 10 classes n October) Host nstructonal camps and workshops for the above Hold events: rectals, concerts, holday partes Our Jr. Commttee (teenagers) hold events/dances (Already booked an event for Chrstmas) Rental of hall to others for Celtc weddngs, famly gatherngs, partes (Already have our frst rental) Rental of hall to others for meetng space Membershp program recently launched wth annual renewals The buldng was nspected pror to sgnng the lease, and a recent courtesy walk-thru nspecton by Deputy Fre Marshal Kelly lntzes. A report was delvered on Frday, October 23rd, and we are already workng to complete areas of non-complance. Lsted below are several tems to be addressed: Estmated Cost Truss slgnage $20 Sgnage, batteres & lghtng (front entry, mechancal closet, exts- $100 lobby, banquet room) Fre extngushers (replace or recharge) $140 Mechancal closet (reseal, emergency lght) $50 Doors (panc bar locks- fre ext hardware)* ($150 x 4) $600 *ths tem s not necessary for operaton but wll allow greater hall capacty Emergency lghts 120 Plumbng (hot water heater, snk repars) $1,560 *quote from Dunedn Plumbng Electrcal work necessary $380 Ktchen repars (snk) $350 $3,320.00

6 Ths past weekend we nstalled sx commercal paper towel dspensers that were donated, and replaced/repared several batteres and bulb ssues. One of our members purchased ktchen cabnets at the Habtat for Humanty overflow store n Palm Harbor, and donated them to the Foundaton. Our members are commtted to helpng the Foundaton grow. We are workng hard to save a dme wherever we can, knowng that all our profts go back nto the Cty's Scottsh programs, and are proud to have gven out over $64K n donatons n Year We are prepared not to make any money n our frst year of operaton, but are hopeful we can rase enough funds to break even. As we get the buldng "rent-ready", and rase awareness, we are confdent we wll be a success! Ths grant request comes wth a promse that the Dunedn Scottsh Arts Foundaton wll make the Cty of Dunedn very proud. By offerng the nstructons and programs on Scottsh musc, and expandng nto other forms of Scottsh vsual and performng arts, we are workng to rase awareness of the Cty's hertage. We apprecate all consderaton gven to the grant applcaton, and thank you for ths opportunty. Sncerely, Alan McHale, Presdent Copy: Vce Mayor Heather Gracy

7 ... '\.. ~..., (])unedln S cottsf }l rts - -FOUNDATION-- September 23, 2015 Dear Mayor and Cty Commsson, I am delghted to announce that after a lot of hard work, the Dunedn Scottsh Arts Foundaton {formerly the Dunedn Hghland Games & Festval Commttee) has secured a buldng n whch we wll be able to call home! We just sgned a lease for the property located at 1134 Douglas Avenue, whch wll serve as a headquarters for our Foundaton, run our own Ppng, Drummng and Hghland Dance Classes, and become a place to hold fundrasng events and gatherngs. Ths would not have happened wthout the assstance of Cty Manager Rob DSprto and our Lason, Vce Mayor Heather Gracy, to whom we owe our sncere thanks. In order to get ths new venture off the ground we would lke to respectfully ask the Cty for help wth the expense of settng up the buldng. We are hereby submttng ths request for a grant award n the amount of $2,500, whch we wll use towards the setup costs n our frst year. Ths new faclty wll offer us the opportunty to add to the number of best-n-class muscans and dancers n Dunedn, who wll go on to be the next generaton of Cty Ambassadors as they take ther sklls to compete around the country. The Scottsh Arts are a sold part of the fabrc of Dunedn, and our ntenton s to buld on that wth an expanded program for the students n the areas of art, lterature and poetry, as well as the more tradtonal Scottsh Arts, and hope that the Cty wll help us to get ths off the ground. We are plannng to host a formal Open House to open our doors very soon, and be sure to share the news wth you. Once agan, thanks to Rob and Heather, and hope that the entre Cty Commsson wll support us n ths request. Addng an addtonal Arts faclty on Douglas Avenue wll assst n Dunedn's msson to make our Cty an epcenter for artstc endeavors. Respectfully yours, Alan McHale Presdent

8 nd Street North, Sute 303 Largo, FL Voce: VRS: www. fcdpnellas.org September 8, 2015 Mr. Rob De Sprto Cty Manager Cty of Dunedn 542 Man St. Dunedn, FL Dear Mr. De Sprto: I am the Executve Drector of the Famly Center of Deafness (FCD). Our agency s located n Largo, but currently serves famles wth deaf or hard of hearng members throughout Pnellas County. I am wrtng to request support for our organzaton from the Cty of Dunedn. FCD serves the varous needs of resdents wth all degrees of hearng loss. We are commtted to mprovng the qualty of lfe for the nearly 140,000 Pnellas County ndvduals wth hearng loss, whch ncludes resdents n the Cty of Dunedn. We have been provdng our servces n Pnellas County snce In 2015, FCD provded the followng servces to Dunedn resdents: FREE new amplfed telephones, tranng, telephone modfcaton, and/or exchange of equpment After school programmng for elementary, mddle, and hgh school students, and summer camp Support groups for parents and famly actvtes Sgn language, deaf culture and parentng classes Tutorng and homework help Educaton on hearng loss and preventon Socal and mental health counselng Case management Whle we do receve fundng from other agences, t does not meet all the needs of provdng servces to Pnellas County resdents. Many of the chldren and adults we serve are lvng well below the poverty level. Wthout our organzaton's servces, they would have lmted access to the specfc sentces people wth hearng loss need. Recent changes to our amplfed telephone program have resulted n a loss of fundng. If we cannot fnd addtonal mones to make up the defct n ths program, we wll be forced to alter or cut amplfed telephone servces. We ask that your muncpalty consder makng a contrbuton n the amount of$2, to our agency to help us defray our addtonal costs. We look forward to a partnershp n helpng the resdents of Dunedn wth hearng loss. We encourage you to call upon us as a communty resource when needng nformaton for resdents wth hearng loss. Thank you for consderng our request for fundng! ~9~..-J~.<J:..-~,.(), Jule Church Executve Drector ( J G-:...t.-1> '\ 1,. t

9 Smth, Donna From: Sent: To: Subject: Attachments: Bujalsk,Jule Frday, September 25, :02 PM DSprto, Robert Fwd: Famly Center on Deafness mage001jpg; A TIOOOOl.htm; Famly Center on Deafness pdf; A TI00002.htm Rob - Ths request should probably go through the commttee also. J Jule Ward Bujalsk Mayor, Cty of Dunedn Begn forwarded message: From: "Nazzaro, Andrea" <ANazzaro@DunednFL.Net> Date: September 21, 2015 at 2:17:28 PM EDT To: "Streder, Jeff'' <JStreder@DunectnFL.Net>, "Rce, Greg" <GRce@DunednFL.Net>, "Hutchens, Doug" <DHutchens@DunednFL.Net>, "Smallng, Theresa" <TSma.llng@DunednFL.Net>, "Hutchens, Doug" <DHutchens@DunednFL.Net>, "Broher, Allson" <ABroher@DunednFL.Net>, "Lvngston, Bruce" <Blvngston@DunednFL.Net>, "Bujalsk,Jule" <JBujalsk@DunednFL.Net>, "Kynes, Deborah" <DKynes@DunednFL.Net>, "Gracy,Heather" <HGracy@DunednFL.Net>, "Tornga, John" <JTornga@DunednFL.Net> Subject: Famly Center on Deafness Good afternoon: Per our Cty Manager's drectve, I have attached nformaton regardng Famly Center on Deafness. Thank you and regards, Andrea Nazzaro Sr. Admnstratve Assstant Cty of Dunedn 542 Man Street Dunedn:, FL (727) anazzaro@dunednfl.net The Cty of Dunedn s a publc entty subject to Chapter 119. Florda Statutes concernng publc records. Emals are covered under such laws. subject to dsclosure and are mantaned 3S a publc record and to the publc and meda upon request n complance wth FS : Under Florda law. emal addresses are publc records. If you do not want your e-mal address released n response to a publc records request. do not send electronc mal to ths entty. Instead. contact them by phone or n wrtng. 1

10 PARENT NETWORK/KID$ KLUB Ths parent-governed group meets regularly to foster peer support and share experences, nformaton, and resources for D/HH youth and ther famles. Supervsed actvtes are provded for chldren that buld self-esteem and cultural dentty, as well as mprove communcaton sklls. Famly Center on Deafness RESOURCE LIBRARY Books, DVDs, vdeotapes, games and perodcals are avalable on loan to the communty on hearng loss, sgn language, educaton, technology and Deaf Culture. TEEN SCENE Ths club for MIDDLE and HIGH SCHOOL teens emphaszes socalzaton, communty servce and the development of ndependent lvng, decson makng, problem solvng and leadershp sklls. Actvtes occur both durng the school year and n the summer at FCD and through feld trps and camps ~ - - TRANSmONS (Lfe Sklls) D/HH young adults receve support n makng the change from beng students n ther parents' homes to lvng on ther own -- whether they choose to further ther educaton or enter the work force. AMPLIFIED TaEPHONE DISTRIBUTION Florda resdents wth hearng loss are elgble for free amplfed telephones and equpment through the Florda Telecommuncatons Relay Inc. Equpment s dstrbuted at the FCD offce and at varous locatons throughout Pnellas ar1d Hllsborough Countes. For nformaton, call ~- -ID l!l1 E!'wJ ~Rl. J) ~al!lw ~, ~ -'u ver.he W elfare Boa rd nd Street N. #303 Largo. FL nfo@fcdpnellas. org

11 The Famly Center on Deafness: empowers Pnellas County fam1'les wth deaf or hard of hearng members by provdng programs and servces to promote communcaton and ndependence. ADVOCACY /COMMUNITY EDUCATION Communty members and professonals are provded wth assstance n locatng and accessng servces approprate for deaf and hard of hearng (D/HH) ndvduals and ther famles. FCD has a wrtten collaboraton wth Pnellas County Schools to work wth deaf and hard of hearng students and teachers. FAMILY LITERACY SESSIONS FCD staff members meet famles at tmes and locatons convenent for them. Sessons may nclude sgn language nstructon, parentng educaton, lteracy tranng and/or nformaton and referral. TUTORING Educatonal support s provded to elementary, mddle and hgh school students one to two tmes per week durng the school year n order to assst the students n masterng the sklls covered n class and acheve academc success.... 1\,(a C : :,~...,. _,., -;,...,~- t'l"' ;o t:.- ~ n--,n - ~.--. r,u.,~,,. " "' FAMILY SUPPORT FCD staff members assst parents n fndng and accessng communty resources to meet the needs of ther households and work wth them to develop approprate decson makng, problem solvng and ndependent lvng sklls. r-f;:+6' ~ ~... ~.. f....,'#"~ ; 't.,.... -:~ -ofj.;.;.,.,,;;,.. ~c. : ~ -... J. ~ ~ '- INFORMATIONAL COUNSELING Support and counselng are provded to parents followng a dagnoss on: how hearng loss occurs: the anatomy and functon of the ear; dagnostc testng; hearng amplfcaton; and communcaton and language development optons FCD staff members work to empower parents wth a better understandng of hearng loss, optons avalable to them and the culture and communty of deafness. I' l. REACH (Rasng Expectatons & Achevement of Chldren wth Hearng Loss) Ths academc, cultural and lngustc enrchment opportunty s offered after school three days per week to D/HH elementary-aged youth, ther sblngs, and chldren who have D/HH parents. Recreatonal events are offered on days when school s not open. Summer actvtes and camps for elementary-aged youth are also provded.

12 The Famly Center on Deafness: empowers Pne/los County faml1'es wth deaf or hard of hearng members by provdng programs and servces to promote communcaton and ndependence. FCD has a wrtten collaboraton wth Pnellas County Schools to work wth deaf and hard of hearng students and teachers. FAMILY LITERACY SESSIONS FCD staff members meet famles at tmes and locatons convenent for them. Sessons may nclude sgn language nstructon, parentng educaton, lteracy tranng and/or nformaton and referral. TUTORING Educatonal support s provded to elementary, mddle and hgh school students one to two t mes per week durng the school year n order to assst the students n masterng the sklls covered n class and acheve academc success. ADVOCACY /COMMUNITY EDUCATION Communty members and professonals are provded wth assstance n locatng and accessng servces approprate for deaf and hard of hearng (D/HH) ndvduals and ther famles... ",ff! : )., ',, 111 ' "'- ':l., ' ~"' f l._ O"J:t'~h tf l :, ;. ' I;'.U. l l$.-, ~. LtJ II ' FAMILY SUPPORT FCD staff members assst parents n fndng and accessng communty resources to meet the needs of ther households and work wth them to develop approprate decson makng, pr~blem solvng and ndependent lvng sklls... "'..;o. ~.,...;.~.,r...,jr.. - ~......,.<!o -f.;.:. -:~,. --~~ ~ ~ ~ ~ ~~~ ~ - INFORMATIONAL COUNSEUNG Support and counselng are proy~ed to parents followng a dagnoss on: how hearng loss occurs: the anatomy and functon of the ear; dagnostc testng; hearng amplfcaton; and communcaton and language development optons FCD staff members work to empower parents wth a better understandng of hearng loss, optons avalable to them and the culture and communty o{deafness.,. J:..... l REACH (Rasng Expectatons & 'Achevement of Chldren wth Hearng Loss) Ths academc, cultural and lngustc enrchment opportunty s offered after school three days per week to D/HH elementary-aged youth, ther sblngs, and chldren who have D/HH parents. Recreatonal events are offered on days when school s not open. Summer actvtes and camps for elementary-aged youth are also provded.

13 !!! I \ I I I! I! I Pnellas County 'IVIayors Councl Personal Enrchment ---through--- ~ 'lental Hea1th ~)ervces --/;::S.~:'f1"'"--- _ f. :. ;~.~~. J- -\:, ://,QJ.[ 1/.,;- ~~r~.~hff - \/-- -- ~,- N: Thank you so much for dentfyng PEMHS as you charty for holday gvng Your donatons wll be utlzed for holday gfts for chl~ren, teens, and young adults. Each year, the PEMHS Communty & Famly sta ff comes together to transform a buldng on our Palm Way Campus nto Hoh'day La11e Jlfarket Place, a collecton of 7 stores, a wrappng staton, a chldren's card makng spot, and also a food dstrbuton center for famles n need. The famles that we provde servces for year-round face multple struggles, as they try to mantan stablty as they care and handle chldren that are dagnosed wth mental and behavoral health ssues. Although t s our goal that all chldren and famles wll strengthen and become anchored n ther communty, t s a very tough journey for these famles tryng to mantan employment, keep ther chldren n school and aftercare, as well as provdng basc needs. The famly stress s mpactful,and small acts of kndness are so apprecated by for our chldren and famles. Agan, thank you for your generosty and for your leadershp n our communty. Happest of Holday wshes to you and yours! C~ COV~0" 4 Coordnator of Communty & Famly Servces Checks may be made payable to: PEMHS Communty & Famly St. No., Pnellas Par<, Fl ccovngton@pemhs.org; ' J

14 CITY OF DUNEDIN 2016 AID TO PRIVATE ORGANIZATIONS CERTIFICATION AND ACKNOWLEDGMENT FOR RECEIPT OF APPROVED GRANT FUNDING In return for payment of the grant fundng n the amount of$ approprated n the Fscal Year 2016 Adopted Budget, the approved by the Cty Commsson and (organzaton) certfes that between Oct 1, 2015 to September 30, 2016 t wll have appled the funds receved toward actvtes and n such a manner as to delver to the Cty, the followng mutually agreed upon, measurable publc benefts: l (These wll be specfc and customzed for each organzaton to algn wth the publc benefts outlned n ther applcaton for fundng) The (organzaton) further certfes, that f applyng for a Grant In Ad from the Cty of Dunedn n the followng year, t wll nclude as patt of the applcaton materals submtted, documentaton llustratng the degree to whch the above-lsted publc benefts I performance measures were acheved.

15 STATE OF FLORIDA COUNTY OF The foregong nstrument was acknowledged before me ths (date) by (name and ttle of offcer) of,a (state) organzaton, on behalf of the organzaton. He/she s personally known to me or has produced (type of dentfcaton) as dentfcaton. Notary Publc Prnted Name: My Commsson Expres: Commsson # ----