2016 Stanford Mass Spectrometry Research Applications Symposium

Transcription

1 2016 Stanford Mass Spectrometry Research Applications Symposium Information for Sponsors STANFORD UNIVERSITY 2016 Thursday, October 6 th Arrillaga Alumni Center

2 2016 Stanford Mass Spectrometry Research Applications Symposium Information for Sponsors First and foremost, thank you for your support! The Stanford University Mass Spectrometry Research Applications Symposium, SUMS-RAS (formerly known as the Stanford Mass Spectrometry Users Meeting) would not exist without your generous support and participation. We aim for an event that is beneficial to all involved, and welcome your input. The first Stanford Mass Spec Users Meeting was held in 2005 a morning of mass spec user talks with a small gathering of 30 or so Stanford scientists. Over the years, the Meeting has expanded to include a full day of programming with active sponsor participation and interaction. Who attends? These days, meeting attendees mainly come from Stanford and the surrounding Northern California area. See pie charts for 2015 demographics. Attendee engagement A meet the exhibitors game breaks the ice and promote meaningful dialog between exhibitors and attendees. Coffee breaks are extended this year to provide more time for exhibitor interactions. High-level sponsors have the option to display scientific posters all day, and to present a seminar and discuss with attendees during the sponsor hour. Stanford 71% Student/Postd oc 42% Sector Industry 21% Academia/Govern ment/non-profit 4% Keynote speaker We are delighted to have Richard N. Zare give the 2016 keynote presentation. Professor Zare is the Marguerite Blake Wilbur Professor of Natural Science with an appointment in the Department of Chemistry and (by courtesy) in the Department of Physics, Stanford University. He is renowned for his research in the area of laser chemistry, resulting in a greater understanding of chemical reactions at the molecular level. By experimental and theoretical studies he has made seminal contributions to our knowledge of molecular collision processes and contributed very significantly to solving a variety of problems in chemical analysis. Prof. Zare has long been involved in Hadamard transform TOF- MS, and more recently has moved into diverse applications of desorption electrospray ionization (DESI). Others 4% 2015 Meeting Attendees-301 total Scientist/Resea rcher 26% Other 9% Maketing/Sales 7% Lab Director/Mana ger 7% Professor 6% President/VP/ Director 3% 1

3 2016 Sponsorship Opportunities a Undergrad (Exhibit-only) $400 Graduate $1,200 Postdoc $1,900 Faculty $3,800 1 Complimentary registration 2 Complimentary parking 3 Exhibitor game & raffle participation Name/logo on meeting publicity b Logo on program back cover with sponsorship level Logo on-screen during meeting, between talks 1/2 page insert in program Poster slot (displayed all day) Sponsor introduction during session 10 Exhibitor table Sponsor seminar (limited opportunities) Use of seminar room during meeting Seminar registration contact list Shared table, 3.5 per exhibitor a See pages 3-5 for details b Meeting publicity: websites, posters, flyers, direct s 2

4 Sponsoring Meals & Breaks These sponsorships will be acknowledged in the printed program schedule and on the presentation screen between talks. The sponsor s logo will also be displayed during the sponsored meal or break. See preliminary schedule, p. 5. Breakfast $1,000 Morning and/or afternoon break $500 each Lunch $3,000 Reception $800 Sponsorship Details Depending on your company s level of sponsorship, not all sections below may apply. Sponsorship benefits are numbered according to the table on page 2. All Sponsors, Undergrad through Faculty levels 3 Meeting Website Current information will be available on the meeting website, which will go live a few months before the meeting: Please send updates and corrections to allis@stanford.edu. Meeting Location: Arrillaga Alumni Center The 2016 meeting is being held in the same location as the past four years, at the Frances C. Arrillaga Alumni Center a state-of-the-art conference and event facility located on the Stanford campus. With unique meeting rooms, an elegant reception hall and beautiful outdoor gardens, the Alumni Center is the premier location for Stanford events. For more location information and floor plans, please refer to the Alumni Center website at Talks and exhibits are located in McCaw Hall; breakout sessions are in the Fisher Conference Center. Wireless Internet Access No password is required to access the Stanford Visitor network. A username and password will be provided in the sponsor packet (see below) for a faster connection. Meeting Sponsor Packets Upon arrival the morning of the meeting, please pick up your company s meeting sponsor packet at the registration tables. Level-Specific Sponsorship Benefits 1. Meeting Registration There is no meeting registration fee for employees of sponsoring companies. Please do have all presenters, exhibitors, and attendees register for the meeting, to assist us in an accurate headcount. Registration will be online and accessible through the meeting website.

5 2. Parking Event parking will be in the Galvez Lot, across Campus Drive from the conference center (map & directions on p. 6). 3. Exhibitor Game & Raffle Each meeting attendee receives a raffle ticket at registration. Attendees can earn more tickets via a meet the exhibitors game. Attendees are responsible for depositing their ticket stubs in the collection container at the registration area. Sponsor reps draw ticket stubs to award their raffle prizes; holder of the matching ticket number must be present to win. Selection of the raffle item(s) is entirely up to the sponsor; please no more than 3 items per sponsor. The exhibitor game is designed to promote meaningful conversations, as opposed to a mere please sign this request. Each exhibitor is requested to provide 3 facts about their company for use in the game. A mix of quirky and serious info has been proven to generate entertaining and productive discussions Company Logos A high-resolution logo for your company is needed for printing in the program and other meeting publicity. If you are a new sponsor (or if your company logo has changed in the past year), please the logo file to allis@stanford.edu. 7. Program Insert G uidelines Size: Single sheet, ½ page (5 ½ x 8 ½ ) Can be portrait or landscape orientation; no heavy cardstock please Quantity: 250 copies Date needed: Deliver pre-printed inserts to SUMS at the address below by Monday, September 26 th, Delivery address: Stanford University Mass Spectrometry SUMS-RAS, c/o Dr. Allis Chien Stanford University 333 Campus Drive, Mudd room 175, MC 5080 Stanford, CA Scientific Poster A 4 x 8 poster board will be made available for sponsors to present a scientific poster. The posters are displayed all day, and the poster session & reception is held toward the end of the day, just before the famous sponsors raffle. 9. Sponsor Introductions One representative from each company sponsoring at the Postdoc or Faculty levels will be introduced during the meeting sessions and given a minute or two to say a few words. Please refer to your meeting sponsor packet on the day of the meeting for scheduling, and check in with the session chair immediately prior to the session. 10. Exhibition Tables (2.5 x7 ) for the exhibition will be set up inside McCaw Hall, around the refreshment area between the registration and main session areas. Undergraduate level (exhibit-only) sponsors will share a table with one other sponsor. Postdoc and Faculty sponsors will have an entire table. Tables will be designated as shared or solo; specific selection is first come, first served. The building opens at 7 am. Display preparation should be completed by 8:30 am, and remain in place until the closing reception. The building must be cleared by 5 pm. For exhibitor unloading/loading on the meeting day, vehicles may be briefly parked directly in front of the Alumni Center, with flashers on. A cart is available to help move items if needed. 4

6 The Conference Center can handle only an extremely limited volume of pre-shipped materials. Please contact Allis Chien ) if you are considering pre-shipping. Deliveries made without prior arrangements are subject to refusal by the Conference Center. 11. Sponsor Seminars A one-hour timeslot is dedicated solely to sponsor seminars, with no competing events or sessions. For pre-meeting publicity, please send the following information to allis@stanford.edu by Monday, August 1 st, Talk title Speaker name, title, and affiliation Brief abstract (1-2 paragraphs) The presentation of practical information that attendees can take home and apply to improve their research is strongly encouraged. We are happy to provide online access to the sponsor presentation slides after the meeting. If desired, send a.pdf version of the presentation for posting to allis@stanford.edu. 11. Seminar Rooms Sponsor seminars will be held in parallel in the conference center breakout rooms. Projection systems with laptop connections are provided in each room, and AV technicians will be available to provide assistance if needed. The breakout rooms are available for the sponsoring company to use from 8:00 am to 2:15 pm. 13. Seminar Registration Contact L ist Attendees will make their seminar selection during online meeting registration. The list of pre-registered attendees (typically contacts) for each seminar will be provided to the sponsoring company. Preliminary schedule Thursday October 6, :00 am Building opens 8:00 am Registration, breakfast 8:30 am Welcome 8:40 am Session I 10:30 am Morning break 11:00 am Keynote: Prof. Richard N. Zare, Stanford University 12:00 noon Lunch, exhibits 1:00 pm Sponsor seminars 2:00 pm Afternoon break 2:30 pm Session II 4:00 pm Reception & poster session, final raffle 5:00 pm Building cleared! Contact info For assistance and inquiries, please contact Allis Chien, allis@stanford.edu,

7 Map & directions Arrillaga Alumni Center & Galvez Lot Parking Arrillaga Alumni Center GPS Address: 326 Galvez Street, Stanford, CA From Highway 101 North & South : Take the EMBARCADERO RD/OREGON EXPWY exit west toward Stanford, EMBARCADERO RD becomes GALVEZ ST as you enter Stanford. Bear LEFT at first fork in the road towards center of campus. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER is on the RIGHT side of GALVEZ ST. From Highway 280 North & South: Take the SAND HILL ROAD exit east toward MENLO PARK. Turn RIGHT on ARBORETUM RD. Turn RIGHT on GALVEZ ST. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER is on the RIGHT side of GALVEZ ST. From El Camino Real: Exit EL CAMINIO REAL at EMBARCADERO AVE. Turn toward the hills (away from the Town & Country Village), EMBARCADERO RD becomes GALVEZ ST as you enter Stanford. Bear LEFT at first fork in the road towards center of campus. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER is on the RIGHT side of GALVEZ ST. Parking: The GALVEZ LOT has three entrances (marked with red arrows on the map). A code for free sponsor parking will be provided during online meeting registration. 6

8 SPONSORSHIP FORM: STANFORD UNIVERSITY MASS SPECTROMETRY RESEARCH APPLICATIONS SYMPOSIUM Meeting Date: 6 October, 2016 Sponsor: Select sponsorship level and/or sponsored meal(s)/break(s): Levels: Meals/Breaks: Faculty, $3,800 Breakfast, $1,000 Postdoc, $1,900 Morning break, $500 Graduate, $1,200 Lunch, $3,000 Undergrad, $400 Afternoon break, $500 Reception, $800 Total sponsorship amount: $ Please make the check payable to: Stanford University The Stanford University tax ID # is W-9 form available upon request. Mail form and check to: Dr. Allis Chien Director, SU Mass Spectrometry Stanford University 333 Campus Drive, MC 5080 Stanford, CA Sponsorships may also be paid by credit card during online registration; note that there are Eventbrite fees associated with this option. IF A SEPARATE INVOICE IS REQUIRED, PLEASE FILL OUT THE FOLLOWING Contact person: Name Phone Mail-to address: 7