September Wichita, ks

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1 2016 Annual Meeting & Trade Show Advancing as Providers Reimagining the Present September Wichita, ks Wichita Marriott Hotel 9100 Corporate Hills Drive, Wichita, KS kansas pharmacists association Vendor prospectus includes Sponsorship & Exhibitor Opportunities Contact: Auburn Packer Director of Operations e: p: f: stay connected with us! Follow the Annual Meeting #kpha2016 search for kpha staff Connect with others Educate yourself Represent your profession 1020 sw fairlawn rd. Topeka, ks web:

2 Meet us in wichita... Wichita Marriott Hotel (9100 Corporate Hills Drive, Wichita, KS 67207) Annual Meeting Forecast Thursday, Sept. 22nd: Kansas Pharmacy Foundation (KPF) Golf Fundraiser at Willowbend Golf Club during the day with the President s Reception in the evening at hotel. Friday, Sept. 23rd: Start of plenary continuing education sessions with the trade show & luncheon following. CE sessions wrap up the day. Political Action Committee event in the evening, as well as social networking fun night. Saturday, Sept. 24th: CE sessions kick-off the day with the KPhA Annual Meeting over lunch, followed by more CE sessions ending at 5 p.m. KPF Silent Auction bidding starts at 6 p.m. with the KPhA Awards Dinner starting at 7 p.m. Sunday, Sept. 25th: Last morning of CE, including a Collaborative Practice and Kansas Board of Pharmacy Law Update. Day ends by noon. Why you should Attend! The KPhA Annual Meeting and Trade Show is the premier event for Kansas pharmacy professionals from across the state to: Connect, network and build relationships Conduct business Earn continuing education Receive special recognition Learn about new products and services that are available Have fun with friends and colleagues in the pharmacy profession This event provides you with the perfect platform to increase your brand recognition and broadcast services to a targeted audience. You have the opportunity to connect and engage through sponsorships, exhibits, events throughout the weekend and other supporting materials. This event allows you to educate, update and showcase your message to a variety of pharmacy professionals in all practice settings. Enjoy meeting new contacts and strengthening your current relationships. KPhA will be promoting the event through direct mail, , social media, conference app and on our website, providing your company with great exposure to pharmacists, technicians and pharmacy students throughout the state. 2

3 Annual Meeting Sponsorship opportunities 78 Pt Platinum Au Gold Ag Silver Platinum level - $10,000 Recognition as a Platinum Sponsor on all conference materials, including event mailer, program booklet, signage at the conference and promotional item (to be determined) Recognition in electronic communications, including the conference APP, social media, website & s Recognition from the podium for support and sponsorship throughout the conference Complimentary Trade Show exhibit booth in prime location Complimentary full-page, color promotion in program booklet Opportunity to address attendees Complimentary registration for three individuals gold level - $5,000 Recognition as a Gold Sponsor on all conference materials, including event mailer, program booklet, signage at the conference and promotional item (to be determined) Recognition in electronic communications, including the conference APP, social media, website & s Recognition from the podium for support and sponsorship throughout the conference Complimentary Trade Show exhibit space in prime location Complimentary half-page, color promotion in program booklet Complimentary registration for two individuals Silver level - $2,500 Recognition as a Silver Sponsor on all conference materials, including event mailer, program booklet, signage at the conference and promotional item (to be determined) Recognition in electronic communications, including the conference APP, social media, website & s Recognition from the podium for support and sponsorship throughout the conference Complimentary Trade Show exhibit space in prime location Complimentary quarter-page, color promotion in program booklet Complimentary registration for one individual Meal Sponsorship opportunities President's Reception Sponsor $1,000 - Thursday, Sept. 22 (3 Available) PAC Event Sponsor $1,000 Friday, Sept. 23 (3 Available) Fun night sponsor $500 Friday, Sept. 23 (4 Available) Awards Banquet Sponsor $1,500 Saturday, Sept. 24 (3 Available) If you would like to sponsor a meal (to the left - President s Reception, PAC event, Fun Night and/or Awards Banquet), below are the benefits for being a sponsor: Signage at entrance of event Verbal recognition at event 2 tickets to attend event Recognition in conference mailer and program Recognition in electronic communications, including the conference APP, social media, website & s Break Sponsor $300 Signage on break table Recognition in conference program, on KPhA Annual Meeting webpage and conference APP 3

4 App sponsor - $1,500-2 Available KPhA will be developing a conference APP again this year. To view the conference APP from last year, go to The APP was a great resource to attendees last year and was utilized very well. Below are the benefits for being a sponsor: Prime placement of company logo on the app with recognition of your sponsorship Recognition in conference mailer, program and on signage Recognition in electronic communications, including s, social media & website Recognition on materials promoting the use and download of the APP Be an exhibitor - friday only The Trade Show will be conducted on Friday, September 24 from 11:30 a.m. - 2:30 p.m. at the Wichita Marriott Hotel. This is an exclusive Trade Show time with no other events scheduled. Lunch will be provided during this time. Exhibitors may register and begin setting up Friday morning, starting at 8 a.m. Deadline to register to be included in the conference program and APP is Monday, August 15, exhibit fee includes: Recognition in conference program & APP Company recognition on KPhA Annual Meeting Webpage & conference promotional s One table & two chairs One full conference registration Lunch and name badges for 2 representatives (extra tickets are $30) Tote bag insert (Must be provided by Sept. 1, copies) Anticipated Trade Show attendance is people. NOTE: Electricity is NOT included with exhibitor fee. The cost of electricity is as follows: Up to 15 Amps/110 Volts - $15 Up to Amps/110 Volts - $20 Up to 30 Amps/110 Volts - $30 If you need more electricity than what is mentioned above, please contact Auburn Packer. Join KPhA & receive a discount as an exhibitor! Professional Member - $850/booth Bronze Corporate Member - $850/booth Silver Corporate Member - $800/booth Gold Corporate Member - $750/booth Platinum Corporate Member - Complimentary Diamond Elite Corporate Member - Complimentary $1,000 Vendors $300 Educators* *Only available to nonprofit organizations & established educational institutions. If you are interested in joining KPhA or would like more information, please contact Auburn Packer. E: auburn@ksrx.org P: or go to the KPhA website at Other Sponsorship Opportunities Conference Tote Bag Sponsor (1 Available) - $1,500 Conference Lanyard Sponsor (1 Available) - $1,500 Logo displayed on bag Logo displayed on lanyard NOTE: Payment and logos are due by June 30, 2016 Program booklet promotions Meeting attendees will receive a program booklet containing the schedule of events, a listing of exhibitors and sponsors, meeting details and promotional pages. Heighten your visibility to all participants by having a promotion in the program booklet. promotions to auburn@ksrx.org by Monday, August 15, Prices for promotions are on the registration page. Silent Auction Contributor - Unlimited Min. Value $100 The Silent Auction is a fundraiser for the Kansas Pharmacy Foundation. Bring a Silent Auction item and showcase your donation at your booth during the Trade Show. The Silent Auction will take place Saturday, Sept. 24 at 6 p.m. If you plan to bring an item, please Kelly Rockers (kelly@ksrx.org) a picture, description and value of item by August 22. If you are not attending the auction but would like to contribute, please have the contribution shipped to the KPhA office by August 22 (1020 SW Fairlawn Road Topeka, KS 66604). Monetary donations must be made payable to the Kansas Pharmacy Foundation. 4

5 2016 KPF Benefit Golf Fundraiser Mission of KPF The purpose of the Kansas Pharmacy Foundation is to provide support for scientific and educational activities, which promote the welfare and integrity of the profession of pharmacy and the enhancement of public health. Golf sponsorships and donations are available to any interested party (individuals, groups and businesses). All proceeds benefit the Kansas Pharmacy Foundation (KPF). Please fill out the form on the back of this page to register for participation or sponsorship at the golf fundraiser. For questions, please contact Kelly Rockers. E: P: Where: Willowbend Golf Club 8001 E Mulberry Dr., Wichita, KS Date: Thursday, Sept. 22, 2016 Time: Registration 8:30 a.m. Scramble 9 a.m. - 2 p.m. Be a Participant Lunch will be provided between 1 & 2 p.m. Individual Player $150 Team Players $600 One individual player Green fees, golf cart & lunch buffet Four individual players Green fees, golf cart & lunch buffet Be a Sponsor Mini Golf Ball Marking Pen sponsor $250 One Available Company logo on marker Signage at Golf Fundraiser registration One player registration Recognition in conference program Recognition on KPhA Annual Meeting golf webpage, s and conference APP Note: Logo due to KPhA by June 30, 2016 Tee Sponsor $250 One Available Company logo on tee Signage at Golf Fundraiser registration One player registration Recognition in conference program Recognition on KPhA Annual Meeting golf webpage, s and conference APP Note: Logo due to KPhA by June 30, 2016 Drink Cart Sponsor $1,000 One Available Signage at Golf Fundraiser registration Drink cart signage Registration for 2 golfers Recognition in conference materials Recognition in electronic communications, including the conference APP, social media, KPhA Annual Meeting golf webpage & s Prize sponsor $500 One Available Help fund the prizes given away to the top winners! Signage at Golf Fundraiser registration Verbal recognition when prizes are given away One player registration Recognition in conference materials Recognition on KPhA Annual Meeting golf webpage, s and conference APP Sponsor a Hole $ Available Recognition at hole Recognition in conference program Recognition on KPhA Annual Meeting golf webpage Lunch Sponsor $1,000 One Available Signage at Golf Fundraiser registration Signage at lunch buffet Registration for 2 golfers Recognition in conference materials Recognition in electronic communications, including the conference APP, social media, KPhA Annual Meeting golf webpage & s Golf Ball Sponsor $500 One Available Company logo on golf ball Signage at Golf Fundraiser registration One player registration Recognition in conference materials Recognition on KPhA Annual Meeting golf webpage, s and conference APP Note: Logo due to KPhA by June 30, 2016 Hole-in-one sponsor SOLD 5

6 Golf Registration Form Register Online! Go to Individual Player ($150) 4 Player Teams ($600) NOTE: Please include the names of the person(s) on your team in the section below. Individual Name: Contact Phone: Contact Address: I cannot play in the tournament, but enclosed is my donation of $150 as an Individual Sponsor. Please provide the names of the person(s) on your team, or on the team you are sponsoring Sponsorships Drink Cart Sponsor ($1,000) Lunch Sponsor ($1,000) Prize Sponsor ($500) Golf Ball Sponsor ($500) Mini Golf Ball Marking Pen Sponsor ($250) Tee Sponsor ($250) Hole Sponsor ($150) Primary Contact: Company Name: Contact Phone: Contact NOTE: If you are also being a Sponsor or Exhibitor for the Annual Meeting, please skip this payment form and go to the Billing Form at the end of this packet to provide complete payment information for everything. Payment Method Total Amount = Check - Make payable to the Kansas Pharmacy Foundation Card - MC / VISA / AMEX / DISCOVER Mail: KPhA 1020 SW Fairlawn Rd Topeka, KS kelly@ksrx.org Fax: Name as it appears on card: Card Number: Security Code: Exp. Date: Billing Address: Billing phone number of Card Holder: Authorized Signature: 6

7 Exhibitor Rules & Regulations Trade Show Exhibit Site The trade show will be held at the Wichita Marriott Hotel Address: 9100 E Corporate Hills Dr. Wichita, KS P: F: Trade Show Hours 11:30 a.m. - 2:30 p.m. Friday, Sept. 23rd, 2016 Electrical & Special Needs Power to the exhibit space is an extra fee. Please refer to page 4 for exact costs and request the electricity you prefer on contract. If electricity was not selected and the exhibitor needs electricity on the day of the trade show, exhibitors will be charged $50. For additional display equipment or special equipment needs, contact Auburn Packer. Display Set Up & Dismantling Exhibitors may register and set up their exhibits any time between 8 and 11:30 a.m. on Friday, Sept. 23, The Trade Show is scheduled to start at 11:30 a.m. with lunch included. Display dismantling must be completed by 5 p.m. Sept. 23. Payment of Exhibitor Fee To reserve exhibit space, a deposit of one-half (50%) of the grand total exhibitor/ sponsorship fee is due with completed contract. Remaining balance of exhibitor fee plus any additional expenses incurred is due by September 19, Late Fees, Refunds and Cancellation Policy August 15, 2016 is the deadline for exhibitors to be guaranteed inclusion in the conference program and APP. Exhibitors who register after August 15 are not guaranteed inclusion in the conference program or APP. Absolute deadline for exhibit registration is August 31, Contracts received after August 31, 2016 will be charged at late fee of $100 and will not be listed in program materials. Cancellations made before August 31, 2016 will receive a 50% refund if a written request is received by KPhA prior to August 31, Cancellations made after this date will not be eligible for a refund. Any refunds due will be processed within thirty days of receipt of written cancellation. Promotional Materials If you are interested in a promotional item, payment and logos are due by June 30. Annual Meeting Registration The number of complimentary registrations provided to sponsors/ exhibitors is included in the fee. Please list and provide all contact details of individuals attending the conference. Shipment of Materials It will cost: Boxes (>3 lbs.) $5 per box Boxes (<3 lbs.) $10 per box Booths & Trunks $30 per Booth, Trunk (regardless of size/weight) Crates [1ft. 5ft.] $75 per crate (regardless of size/weight) Crates [6 ft. 7ft] $100 per crate (regardless of size/weight) Crates [7 ft. & up] $150 per crate(regardless of size/weight) Storage Fee [over (3) days] $25 per day Exhibitors wanting to ship display materials to the hotel must mark their packages as follows: Wichita Marriott Hotel KPhA Trade Show {Vendor Name} Attn: Auburn Packer/Sept. 21, E. Corporate Hills Drive Wichita, KS Hotel Contact Name: Jennifer Captain If multiple boxes, please list as Box 1 of 4, Box 2 of 4, etc. Due to limited storage space, the hotel will accept shipments only (3) days prior to event. A $25/day storage fee will be added to each package arriving more than (3) days prior event. The hotel will provide delivery to the event location on date of setup. Exhibitors are responsible for all unpacking and setup of exhibit items. After event, Exhibitor will be responsible for dismantling, repacking and sealing of outbound shipments. Package/ Box pickup service is provided by FedEx. Exhibitor is responsible for own shipping pickup fees if using another shipping service. All outbound shipments will require completed shipping documents, including billing account numbers. Hotel will provide pickup from your event location and secure in their receiving department for pickup by designated shipping vendor. Any special shipping and receiving requirements may be directed specifically to James Wallace, Shipping & Receiving Manager at (316) ext before 2:30pm. After 2:30pm, please leave a message for John Caskey, Guest Liaison Manager at (316) ext Hotel Reservations Exhibitors are responsible for their own hotel accommodations. KPhA Annual Meeting participants are entitled to receive the special rate of $107 plus tax, per night, single/double occupancy. To ensure a room at this rate, make hotel reservations by Sept. 7, 2016 by calling the Wichita Marriott Hotel at Liability The individual/exhibitor on signing this contract of agreement, expressly releases the Kansas Pharmacists Association, their members and representatives, from any and all claims of injury, loss or damage that may occur to the exhibitor, the exhibitor s employees or the exhibitors property from any cause whatsoever. Exhibitor assumes complete responsibility and liability to pay for any and all damages to property owned by the Wichita Marriott Hotel, its owners or managers, which results from any act of omission of Exhibitor. Exhibitor agrees to defend, indemnify, and hold harmless the Wichita Marriott Hotel, KPhA members and representatives, owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor s use of the property. Exhibitor s liability shall include all losses, costs, damages, or expenses (including attorney s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor s occupancy and use of the exhibition premises, the Wichita Marriott Hotel, or any part thereof. The Wichita Marriott Hotel takes no responsibility for damage to or loss of any items left in the exhibit hall prior to, during and/or following any function and all such responsibility and liability is specifically disclaimed. The Wichita Marriott Hotel makes no and specifically disclaims any and all warranties or representations to the client or guest(s) other than those printed herein. For Questions/Concerns Please Contact: Auburn Packer auburn@ksrx.org

8 KPhA Sponsor & Exhibitor Contract Contracts are due by August 15, 2016 Register Online! Go to Guidelines The sponsorships and exhibit space are given on a first come, first served basis. Please complete the contract in its entirety to guarantee inclusion in all marketing materials corresponding with your committed sponsorship/ exhibit level. Sponsors and exhibitors are responsible for providing logos and artwork for advertisements. KPhA reserves the right to reject any materials that they do not see fit for the annual meeting and trade show. Please return completed forms by mail, , online or fax. Mail: Kansas Pharmacists Association 1020 SW Fairlawn Rd Topeka, KS auburn@ksrx.org Fax: Online: Go to Direct any questions/concerns to: Auburn Packer, Director of Operations at KPhA Primary Contact: Company Name: Contact Phone: Contact Address: Conference Sponsorships Meal Sponsorships Exhibitor If you are a KPhA member and receive a discount for exhibiting, please mark vendor on this page and put the correct total of discount on the payment page. If you do not know it, KPhA will make sure to charge you the correct amount. Other Sponsorships Print, Online & Promotional Items Program Information Platinum ($10,000) Gold ($5,000) Silver ($2,500) KPhA Banquet Dinner ($1,500) President s Reception ($1,000) Fun Night Sponsor ($500) Break Sponsor ($300) PAC Event Sponsor ($1,000) Vendor ($1,000) Educator ($300) Electricity Yes No $ Added lunch ticket ($30) # How much? APP Sponsor ($1,500) Conference Tote Bag ($1,500) Conference Lanyard ($1,500) Silent Auction Contribution ($100) Please see page 5 for golf fundraiser sponsorships. Full page color promo ($800) 1/2 page color promo ($400) 1/4 page color promo ($200) Company Name: Address: Company Company Phone: Company Fax: Company Website: Facebook Page: Twitter Handle: Cont. 8

9 Conference Materials (Logos & Promotional Pages) Please submit an.eps file of your logo in both color and black & white when you submit your contract if possible. Logos for promotional items are due by June 30, Promotional pages are due by August 15, Pages not received by this date, will not be guaranteed placement in printed materials Tote bag inserts must be provided in bulk (175 copies) to the KPhA office by Sept. 1, Materials need to be shipped to: Kansas Pharmacists Association 1020 SW Fairlawn Road Topeka, KS Exhibitor Personnel/Complimentary Conference Registration Info Provide the name(s) of the exhibitor or complimentary conference registration attendee below. Complimentary conference registration is provided with certain sponsorships and with exhibitor registration. Complimentary registration(s) are only given to the people who are representing the Sponsor or Exhibitor at the booth during the trade show and would like to attend the annual meeting as well. Exhibitor Registrant 1 Name: Company Name: Contact Phone: Contact Address: DOB: (MM/DD) NABP/CPE #: (Only needed if attending for CE credit) Exhibitor Registrant 2 Name: Company Name: Contact Phone: Contact Address: DOB: (MM/DD) NABP/CPE #: (Only needed if attending for CE credit) Competitors you do not want to be next to: Company: Company: Silent Auction Donation: If you plan to bring an item, please Kelly Rockers (kelly@ksrx.org) a picture, description and value of item by August 22. Donated Item(s): 9

10 Billing/Payment Form Register Online! Go to Sponsor/Exhibit/Promotion Amount = Golf Fundraiser Amount = Grand Total = Amount Enclosed = (50% deposit is due with contract. Full payment is due by September 19, 2016) Payment Method Check - Make payable to the Kansas Pharmacists Association (1020 SW Fairlawn Rd. Topeka, KS, 66604) Card - MC / VISA / AMEX / DISCOVER Name as it appears on card: Card Number: Security Code: Exp. Date: Billing Address: Billing Phone number of Card Holder: Authorized Signature: To validate this contract & reserve a sponsorship opportunity or an exhibitor space: 1) Complete all information above pertaining to sponsorship and exhibitor aspects that sponsor/exhibitor wishes to reserve. 2) Sponsor/Exhibitor understands and agrees to comply by the rules and regulations of this contract as expressed on page 7 (Please pass information onto personnel who will man the booth). 3) Terms and conditions: The exhibitor/sponsor listed above agrees that the Kansas Pharmacists Association is authorized to reserve exhibit space at the Wichita Marriott Hotel for use by the above company/organization during the conference 9/22-25, 2016, and acknowledges receipt of. 4) Read and acknowledges the important dates for items to be due. 5) Completed & signed contract must be accompanied with a 50% deposit payment. By signing, I accept and agree to the terms, conditions, rules and regulations of this contract: Authorized Signature: Title: For Office Use Only Date: Date Received: Payment Recorded: Invoiced after conference: Logo Received: Notes: 10