Anchorage Area Service Committee Meeting Minutes Monday, December 5, 2011

Transcription

1 Anchorage Area Service Committee Meeting Minutes Monday, December 5, 2011 MEETING OPENED: READING: ROLL CALL: NEW GROUPS: MINUTES FROM NOV: AMENDMENTS TO AGENDA: 6:30 pm, Alan M., with a moment of silence and the Serenity Prayer Service Prayer (Bill R.), Decorum Statement (Brendan), Twelve Traditions (Karen), and Twelve Concepts (Jerry) 16/21 eligible GSRs in attendance (2 of 23 groups, Recovery Connection and Recovery First, currently ineligible for voting due to absences.) None Accepted None ADMINISTRATIVE COMMITTEE REPORTS (Full, Written Reports on File) Chair: Vice Chair: Secretary: (Alan M., for Joshua W.) No written report (Acting as Chair) (DJ R., for Tami M.) Just a reminder, if you need to send e mail to the Area Secretary, or Alt Secretary, please use the new e mail established for both positions: aascnasecretary@gmail.com. Also, if you are not receiving meeting notes and/or correspondence, please send an e mail with your correct, current e mail address. Some addresses currently on file have been returned as undeliverable. Additionally, if you want an announcement formally put in the Announcement section of future minutes, please include it in your GSR Report, with the word ANNOUNCEMENT clearly noted, and all pertinent information. Thanks! ILS, DJ R (for Tami M) Treasurer: (Terri B.) Our unreconciled November 30 th checking account balance was $3, Our monthly ACS account is paid through 1/23/12. Our $ monthly Best Storage Account is paid through 1/12/12. All Literature invoices have been paid. ILS, Terri GROUP REPORTS Secretary received written reports from the following groups (unless otherwise noted): (Full written reports are on file, as space is limited here; meeting times and dates are on schedule.) Back to Basics Steady addicts, but are in need of people with substantial clean time. Ready to vote on all matters. Area Donation $10.00 ILS, Isaac Burning Desire addicts, with about 4 6 Newcomers; Prudent Reserve: $50.00; Rent is paid; Area Donation $20. ILS, Nicole M. Clean and Serene addicts; We have $60.00 to donate to Area. We have two motions to bring forth. We are ready to vote on all issues. ILS, Joe Dynamite Thursday Night No GSR Attending Still meeting at it s regular time. Area Donation $7.00. Want to remind people of the Area Guideline Discussion meetings the first Thursday of every month, immediately following the regular meeting everyone is welcome. Page1

2 Eagle River Group Frozen Chozen Gong Show Lifesavers No GSR Attending Enjoying increased attendance, averaging 8 plus addicts. Our most recent speaker meeting drew a standing room only crowd of fifteen or more with several new members. Financially, we have paid off all debts to members, paid our rent and established a prudent reserve. Area Donation $ We are prepared to vote on all nominations and motions. ILS, Bob S. 6 Home Group members; averaging 40 addicts; approx. 6 Newcomers. Rent is paid, and literature is well stocked. Area donation $0.00 (unable to contact Treasurer). We are currently holding our business meeting the last Wednesday of the month (dinner and a meeting night) and all are welcome! ILS, Kalea Average attendance is addicts; 1 3 Newcomers; asking those with clean time to come to our meetings. Area Donation $ Supper with a Speaker has been voted back in, and will be held , more to be revealed. Ready to vote on all items, nominations, and motions. ILS Amy B. Elena was elected as the group s GSR. Average attendance is addicts; Financially solvent. Area donation $ Prepared to vote on all motions and nominations. Bob R, Secretary (by Elena) Little Girls Grow Up Doing well, but could use more support. Currently have 8 Home Group members. Area Donation $ Going to be having another free pancake breakfast 12/31 (9 10 AM meeting, 10 11AM food). Ready to vote on any matters. ILS, Catelyn Morning After NA at the VA No More Bent Blinds Nothing in the Windows Our Gratitude Speaks Out and About Recovery Connection Recovery First Roundabout Saturday Night Live Soul to Soul The NA Way No Written Report Currently have 7 regular group members, with several Service Positions filled. We invite members to drive out and attend. Our Halloween Dessert Bash was a great success, and we are planning a Christmas Eve Potluck. We are looking for drivers willing to drive people from The Valley into the Christmas Narathon. We are also planning a Hatcher s Pass Snow Board/Ski/Sledding Party. Area Donation $10.00 Ready to vote! ILS, Eileen R. Now have 4 Home Group members; attendance is between addicts. Area Donation $ Ready to vote on all nominees. We are currently looking to update our speaker list, please call if interested. Rent is currently paid. ILS, Dena J addicts. $52.00 Prudent Reserve; Area Donation $0.00 at this time. Ready to vote on all motions. ILS, Joey Debbie S was voted in as GSR addicts attending. Area Donation $ Ready to vote. ILS, Debbie S. We have had very low attendance the last couple of months, sometimes only 3 or 4 addicts. We still have $50.00 to donate to Area. ILS, Jerry Meets twice a week and is in need of support. We are discussing possible format, time and date changes to encourage participation. ILS, Lou Ann P. No Written Report The Valley Nooners Page2

3 Walk Your Talk Averaging above 20 addicts; 16 Home Group members 10 of them filling Service Positions at the group level. Area Donation: $100.00; World Donation $ ILS, Sam R. SUBCOMMITTEE REPORTS (Full written reports are on file, as space here is limited; meeting dates and times are on schedule) Newsletter Public Information Hospitals and Institutions Activities Literature Newsletter Subcommittee meets Sundays at noon, upstairs at the Alano Club. There is no clean time requirement to be on the subcommittee and everyone is welcome. Some service positions you can do: Help distribute newsletters to various groups; Announce newsletter info at meetings; Bring your home groups news to the subcommittee; Announce and bring a list of NA birthdays to the subcommittee meeting on Sundays; Write articles/poems/recovery related topics Participate! ILS, Amber (via Doug P.) At the November meeting there were 6 members present plus Rob T. the Activities Chair. We discussed the possibility of a Learning Days, but at this time none of the Sub Committees has the money to facilitate this. It has been brought to my attention that our current Phone Line Coordinator Jeffery W. wants to step down. We are currently discussing who might replace him. Jeffery will continue in this position until a replacement is found. We received a Literature order in the amount of $99.50 on Nov. 16th which constituted our $ budget for the month of November. Our Human Services Presentations continue to go well. The next one will be on Dec. 28 th. The next PI meeting will be held on Dec. 11 th here at Peggy s and will be a mail out meeting. Everyone is welcome to attend. H&I is doing well continue to have new folks step into this committee We welcome all. We currently have 11 facilities that we carry the message into including the newest which is Clithroe Detox We are currently trying to move in the directions of Shelters and carrying the message in the more toxic places Where else would we better serve? We will continue to build H&I with the support of our NA members would like to encourage GSRs to take back to their home groups an awareness of their H&I representation. If there is no representative of that group we may want to take a look at that. All are needed to make H&I a continuous success. Would like discussion with Area regarding Learning Days Rick M. is there on my behalf along with our Vice Chair, Casey P., to help with this topic. ILS, Terry H. [The Activities Subcommittee meets on the 2 nd and 4 th Weds., of every Kaladi Bros. Coffee on Brayton. The Thanksgiving Narathon was attended by a few people, and food continuously kept coming. Activities would like to give a big Thank You to those that helped out in the kitchen, Narathon meetings, clean up, and set up. Upcoming events this month include a Christmas and New Year s Narathon at the Freedom Frog. Please bring food! Thank you to Bill R. for doing a inventory on the storage shed. More to be revealed soon. Activities is asking if, as the budget freeze is over, could we receive the seed money for this year? ILS, Rob T. Covering from Nov. 7 th, 2011 to present: Sales: Sales for the reporting period totaled $ as outlined: Nothing in the Windows ($22.00); Out and About ($54.00); Burning Desire ($31.60); Individual Sales ($2.90); The Gong Show ($12.00); Little Girls Grow Up ($87.10); The Morning After ($22.90); Roundabout ($230.04). TOTAL: $ Service Committees: During Nov., 2011, literature was provided to the following subcommittees in the amounts shown. No cash is collected for these deliveries: PI ($99.50); H&I ($100.00) New Orders: A new order for $ was placed on Nov. 27, Books, booklets, IPs, clean time key tags and medallions are all available for purchase. Deposits: A bank deposit in the amount of $ was made on Nov., 28, 2011 all from literature sales ILS, Chris M. RSC REPRESENTATIVES REPORTS RCM The next Regional Meeting will be held in January I m not sure when that will be. There are positions open at the Regional Level; all positions are open with the exception of Literature Chair. Kathy W. is Protemped as Chair for the meeting in January Convention Chair Regional Guidelines state that the Convention Chair can be elected 2 years before the Convention date. Therefore, we should get the ball rolling on this now. I will bring this up at the Regional Meeting. ILS, Ellsworth Page3

4 Reg. Convention Chair No written report TRADITION AND CONCEPT MINI PRESENTATION 11 th Tradition Amy B 11 th Concept Howie W SHARING SESSION Review of Sharing Session: Discussion of Regional Convention Chair electing two years out and how Anchorage came to host the 2012 Convention Catelyn opened a discussion on why we are putting the Area Donation amounts in the minutes it was determined to be of value for the Treasurer, bookkeeping, and general business (the suggestion was made that, if groups are not comfortable with that, do not list in GSR Report) Doug P. brought up Learning Days, their importance, expenses, and definition it was proposed that the GSRs ask their groups what they want to do with it, also that H&I, PI, and Activities sit down to discuss it together. Sam R., proposed that, if all groups were ready to vote on Regional Convention Committee Chair, we could proceed. As one group was not ready to vote, it was determined that nominations are now considered closed, and voting will occur in January, 2012, as originally planned. OLD BUSINESS Motions Dynamite Thursday Nights group of Narcotics Anonymous brings forth a motion to add the position of Webservant. This is to facilitate timely updates of Anchorage news, schedules, and events on AKNA.org. [Seconded by Mornin After] Passed (14:1:1) Nominations 1. Regional Treasurer Charlotte D Passed (16:0:0) 2. Regional Chair Kathy W Passed (16:0:0) 3. *Regional Convention Committee Chair Dena J / Rick M To be voted on in Jan., 2012 *Qualifications: Dena J. I am truly humbled to be nominated for Convention Chair and I feel that it is my time to step up to service in an area that I am truly excited about and start giving back what was freely given to me. I am accepting the Nomination for 2012 Narcotics Anonymous Convention Committee Chair. Clean Date is: January 27, I attend meetings regularly. I started off as Coffee maker, greeter, became secretary, treasurer and GSR all at group levels, I have a sponsor and sponsees and work with them on regular basis. Been on several Convention Sub committees in Registration, Merchandising, Entertainment and also served as Entertainment Chair for Convention. I do have a working knowledge of the 12 Concepts, 12 Steps & 12 Traditions of Narcotics Anonymous. I have experience in management and finance. I help run a successful paving company with my husband and have great experience in working with others. Yes I am gone for a few months, but I know I will have a committee in place that can be completely trusted and Skype is available and phones. Please know that I am very grateful to be given this opportunity. ILS, Dena J. Rick M. My name is Rick and I m an addict. Thank you for the nomination. I would love to serve as chair for this committee. My qualifications are as follows. I have been clean for over 18 years. My clean date is 12/13/1992 I have a sponsor and I sponsor several men. I actively work and live the steps as well as the traditions. My home group is the Walk Your Talk which meets Monday through Saturday. I am active in H&I and facilitate the Anchorage Jail East meeting on Wednesday nights. I have had several service positions, GCR, RCM, Secretary, Treasurer, several ad hoc and Subcommittee Chairs as well as Area Chair. I also Chaired a committee for the 17 annual Camp Recovery in Eugene Oregon in This was a three day campout convention with about 250 to 300 addicts that required about 10 months of planning. I believe I have the leadership skills this position requires. If elected I would consider it a great honor and would do my best to adhere to the Concepts and Traditions of Narcotics Anonymous. In Loving Service, Rick M. Page4

5 NEW BUSINESS Presentations for next month: 1 st Tradition: Rick M 1 st Concept: Catelyn S Motions: [Motion #1] Clean and Serene moves to amend the Alaska Regional Guidelines by adding a Hospitals and Institutions provision to the guidelines, as included on the next page. This motion, if approved would be forwarded to ARSC for discussion and to be sent back to the other Areas for approval. The intent of the motion is: Provide a training and information resource for Alaska areas; Set forth duties and responsibilities of a regional H&I Subcommittee; Reach addicts in institutions un served by Area H&I Subcommittees; Distribute literature to institutions while seeking that institutions provide literature where possible; and, Create point of contact with the state of Alaska for the purpose of facilitating access to incarcerated addicts. Cost of the motion would vary from year to year depending on the budget approved biannually at Region. Most recently H&I budgets was $1,000 per year. The draft guidelines are a compilation of our ARSC H&I past practice, and other regional guidelines including Pacific Cascades as derived from resource information available on the NAWS web page. The guidelines might be inserted as part XI of the guidelines, moving the Budget to part XII but will not be finally worked out until adopted. Regional HOSPITALS AND INSTITUTIONS Function of H&I A. Is a resource for members, Groups, and Areas in their H&I efforts by providing workshops, literature, information, and other materials necessary to better carry the message. B. Provides a forum or pooling place for Area H&I Subcommittees to share their experience, strength, and hope. C. Maintains an updated listing of all appropriate facilities within the region and records which ones are served by which Area subcommittee and the type of services that are being performed. D. Conducts presentations in facilities that are not served by an Area Subcommittee. E. Orders and distributes literature to appropriate facilities as budget allows. Communicates with institutions to encourage facility purchase of literature. F. Conducts workshops to address and/or work on problems the member Areas are experiencing or to discuss new methods of H&I work. G. Develops biannual budget H. Maintains communication with NAWS so that member Areas may be informed of its activities. Compiles and maintains files of all pertinent information and input from NAWS, and Regional and Area H&I committees. I. Performs any other activities that benefit the H&I efforts with the Alaska Region. J. Cooperates with other RSC subcommittees when and where appropriate K. Serve as the primary point of contact with State of Alaska facilities to develop policy to best bring recovery to addicts. Such policy is typically necessary to initiate a Behind the Walls type step working correspondence program with incarcerated addicts. L. Develops and oversees correspondence program with inmates including inmate step working by correspondence. H&I Chair Duties A. Attends RSC business meetings or delegates an alternate to attend. Reports activitiey, expenditures, and plans to the ARSC at regular meetings. B. Attends the Western Service Learning Days (when budgeted) C. Attends Area H&I workshops and committee meetings where possible. D. Coordinates and is responsible for all work done by ARSC H&I subcommittee. [Seconded by Back to Basics] [Motion #2] Clean and Serene makes a motion that the Anchorage Area appropriate up to $500 for an all subcommittee Learning Days event. The approximate costs are $300 for a venue, $100 for food, and $100 for copying and other distribution charges. We recommend that the Anchorage Area Activities committee be responsible for the venue and food and that the remaining $100 be distributed as the Anchorage Area sees fit to help offset copying and other distribution costs for the various subcommittees. Intent: An Anchorage Area Learning Days Event is necessary at least annually to help better prepare our area to carry the message. It is time for another event and the current budget of Anchorage Area subcommittees does not allow for the costs associated with this Page5

6 event. This money, if approved will insure that a Learning Days Event can be planned in the very near future by the subcommittees. [Seconded by NA Way] ACTION ITEMS Motions Due to the length of the two Motions, please refer to the description(s) found under NEW BUSINESS Motions [Motion #1] [Motion #2] Nominations Regional Convention Committee Chair Dena J / Rick M MOTION TO ADJOURN ~8:10pm and seconded ANNOUNCEMENTS Christmas Narathon Starts: December 24 Noon Ends: December 25 Midnight 325 E 3 rd Ave., #200 (3 rd and Cordova) BRING FOOD!!! New Year s Narathon Starts: December 31 6pm Ends: January 1 6am 325 E 3 rd Ave., #200 (3 rd and Cordova) BRING FOOD!!! AASCNA Guideline Discussion Group and Dessert Potluck By Dynamite Thursday Night First Thursday of every month, 8 9pm, at St.Mary s at the corner of Tudor and Lake Otis Coffee and Dessert! Everyone is welcome and encouraged to attend! Page6