This is what everyone has been waiting for -- Convention 2013 information!!

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1 This is what everyone has been waiting for -- Convention 2013 information!! Our 41st Biennial Convention promises to be a wonderful 5 days and 4 nights of sisterhood! We are working hard to plan a fun-packed five days of learning, sharing and celebrating. We can t wait for the arrival of everyone at the historic Arizona Biltmore in Phoenix on Wednesday, June 26, 2013 We will have many popular Convention activities like the Shield Ceremony and PHIS as well as motivational and informative presentations. Wednesday night we will be welcomed to the Southwest at dinner followed by a dynamic presentation by Kim Novak of Novak Talks. Thursday will include the PHIS and small group programming for both collegians and alumnae. That evening we will welcome several special guests for a special and empowering evening of programming. Friday will open with the Shield Ceremony followed by our opening business session and educational programming. The afternoon will be time for everyone to get to enjoy this beautiful and historic resort - consider booking a spa treatment now! Friday evening will be highlighted by our Foundation Shabbat Dinner and more interesting programming. Saturday will include our second business session, a return appearance by everyone s favorite, Pete Smithhisler from the NIC and the installation of the National Council at our Gala Final Banquet. Above all else, we will enjoy spending time with, and getting to know, sisters from Atlantic to Pacific as we enjoy our everlasting friendships. We will all leave Arizona having put together the pieces for another outstanding year of AEPhi sisterhood! Attached are registration forms, travel forms and pricing information for all collegians and alumnae volunteers. If you know any other alumnae who would like to attend Convention, please have them contact Bonnie Wunsch in the National Office to receive their own packet of information. Contact Bonnie Wunsch in the National Office for more information about visiting the Phoenix area before or after Convention.

2 YOU RE INVITED AEPhi Convention 2013 Highlights Special Guests: Kim Novak, Novak Talks Pete Smithhisler, NIC Training for Collegians & Alumnae Volunteers Shield Ceremony & Memorial Service Election and Installation of National Council Foundation s Shabbat Dinner with Scholarship Announcements Chapter and Individual Awards PHIS (Planning Helping and Informing Sessions) Boutique AECHON Gala Final Banquet

3 REMINDER FROM: NATIONAL COUNCIL TO: ALL CONVENTION PARTICIPANTS ALL CHAPTERS MUST BE REPRESENTED AT CONVENTION. ANY CHAPTER NOT IN ATTENDANCE WILL BE SUBJECT TO A $ FINE; THOSE WITH ONLY ONE PERSON IN ATTENDANCE WILL BE SUBJECT TO A $ FINE. CHAPTERS MUST CONTACT BONNIE WUNSCH, IMMEDIATELY IF EITHER THEIR PRESIDENT OR THE OFFICER REQUESTED AS THE SECOND DELEGATE CANNOT ATTEND. REMINDER!!!! NO CHAPTER MAY VOTE DURING CONVENTION BUSINESS SESSIONS UNLESS ALL NATIONAL DUES AND FEES ARE PAID IN FULL!! BE SURE YOUR CHAPTER IS NOT DELINQUENT! IF YOU HAVE ANY ITEMS YOU WOULD LIKE PLACED ON THE CONVENTION BUSINESS SESSION AGENDA, PLEASE SEND THEM TO THE NATIONAL OFFICE NO LATER THAN MAY 1, 2013.

4 VITAL INFORMATION WHAT TO BRING For Wednesday afternoon s delegate orientation: Casual travel clothes, pants, shorts For Wednesday night s dinner and evening programming Casual travel clothes are fine, it will be a long day For Thursday s PHIS and workshops and evening programming: Business casual dress, skirt or nice pants NO SHORTS, JEANS OR TANK TOPS For Friday s Shield Ceremony, business session and workshops: A green and/or white outfit is needed; choose either a dress, skirt or nice pants (black pants with a white shirt are NOT acceptable) NO SHORTS, JEANS OR TANK TOPS For Friday s free afternoon: Whatever you ll need to enjoy the resort swimwear, workout clothes, etc. For Friday s Evening s Foundation Shabbat dinner and workshop: Business casual (see above) For Saturday s business session and Awards Luncheon: Business casual (see above) For the Gala Final Banquet: Formal attire is appropriate this is the time to wear your nicest dress For relaxing: Swimwear, athletic wear, shorts, etc. Additional items to bring: Sorority badge (pin) Camera Lots of energy The hotel is air conditioned, so a sweater may be useful Don t forget to bring some money for the Boutique, Foundation raffle & greetings or any incidentals you might incur on your hotel bill, tipping, souvenirs, snacks, etc.

5 ORIENTATION On Wednesday afternoon at 3:30 p.m., all delegates, both collegiate and alumnae, will participate in a Delegate Orientation. This very important session will explain what will take place during the coming four days including an overview of business sessions, special ceremonies and workshops. On Thursday we will be holding our annual PHIS (Planning, Helping and Informing Sessions). Each chapter will be scheduled for a mandatory meeting with representatives of their team, National Council and/or our staff. These sessions will be an opportunity to ask questions, set goals and plan for the future. Start thinking of what you want to share and what help you may want. You will receive more information on what you need to bring for these meetings... Be on the watch for it! When not in a PHIS, you will be attending exciting topical workshops.

6 The Alpha Epsilon Phi Foundation enriches our lives through: Scholarships for Undergraduate and Graduate Sisters Presidents Academy Educational Programming Grants to Sorority Scholarships to Attend Leadership Programs such as UIFI Now, it s your turn to support Foundation! During Convention you ll have the opportunity to tell your sisters in attendance how much you appreciate them by giving them a Pearl Greeting. Note cards with a pearl for their nametags will be on sale for $3 each or 4 for $10. No doubt there will be a contest to see who gets the most pearls! And, who wouldn t want to go home with a new giraffe print suitcase, a basket of AEPhi goodies or maybe a gift card? Back by popular demand will be the Foundation Raffle! Items will be on display at Convention and tickets available for $4 each or 3 for $10. If you have would like to donate an item(s) to the Raffle, please contact Bonnie Wunsch in the National Office!

7 ALPHA EPSILON PHI CONVENTION REGISTRATION INFORMATION ARIZONA BILTMORE, PHOENIX, ARIZONA JUNE 26-30, 2013 All hotel and registration fees must be prepaid with the attached registration form. Please use your full name on all forms in order to avoid confusion. Complete the registration form, attach a check and return it as soon as possible to the National Office, 11 Lake Avenue Extension, Suite 1A, Danbury, CT Each person attending Convention (collegians, alumnae and guests) must complete a separate form. REGISTRATION FEES The registration fee is $200 for all participants registering by April 22, 2013; after this date, it is $ There are absolutely no refunds after May 15. The registration fee helps cover the cost of your registration packet, favors, transportation and much, much more. CONVENTION PACKAGE The package includes room, breakfast coupons, all lunches and dinners starting with dinner Wednesday night and concluding with the banquet on Saturday. The packages cost: Single: $700.00/per person Double: $550.00/per person All collegians will be in double rooms and will be assigned a roommate. No roommate requests, for collegians, will be honored. This fee is also due with the attached registration form by April 22, Chapters should help to cover expenses for their advisors. If an advisor wishes a single room, the additional cost is her responsibility. Travel for one advisor per chapter is covered by the national organization. TRANSPORTATION National pays the transportation for all official delegates. Each chapter is entitled to two official delegates; the president and the second officer identified by your team. If either of these officers cannot attend, the chapter must contact Bonnie Wunsch to determine an alternate delegate. Delegates MUST return to their chapters in the fall. All delegates MUST make their travel arrangements through the national travel agent by using the enclosed travel form. Delegates must be booked at the lowest fares. These forms must submitted to the National Office no later than April 22, 2013, as well. WHO COMES Actives, new members, chapter support team members, advisors, national directors, National Council, all other alumnae, families and guests. HOTEL INFORMATION The Arizona Biltmore is the host hotel for Convention The hotel address and phone number are: 2400 East Missouri Avenue, Phoenix, AZ 85016, (602) All hotel reservations must be booked by the National Office do not call the hotel directly. Note: The hotel is smoke-free. The hotel will honor Convention rates three days prior and three days after Convention.

8 ALUMNAE CONVENTION REGISTRATION FORM ARIZONA BILTMORE JUNE 26-30, 2013 All fees must be prepaid with this form Please fill out one form per person All forms due April 22, 2013 $75.00 late fee if postmarked after April 22, 2013 All forms to be sent to: Alpha Epsilon Phi National Office 11 Lake Avenue Extension, Suite 1A Danbury, CT FULL NAME (First, Maiden, Last) CHAPTER YEAR OF INITIATION ADDRESS (include city, state and zip code) HOME PHONE CELL PHONE, IF DIFFERENT WHAT TYPE OF ROOM DO YOU WANT? CIRCLE ONE: SINGLE ($700) DOUBLE ($550) WITH WHOM WOULD YOU LIKE TO ROOM? (We will assign a roommate if no preference is stated and you wish a double.) IF YOU REQUIRE SPECIAL MEALS, PLEASE SPECIFY. NOTE: SPECIAL MEALS WILL BE AVAILABLE ONLY TO THOSE WHO HAVE REQUESTED THEM IN ADVANCE. NO RED MEAT KOSHER OTHER, PLEASE SPECIFY VEGETARIAN (IF VEGETARIAN, MARK ALL THAT APPLY: I EAT EGGS, FISH, DAIRY) PLEASE LIST ANY ADDITIONAL SPECIAL NEEDS: PLEASE COMPLETE A GUEST REGISTRATION FORM (NEXT PAGE) FOR EACH GUEST ATTENDING (SPOUSE, CHILD OR OTHER). ARRIVAL DATE, IF NOT WEDNESDAY, JUNE 26: (Any alumna being subsidized by National, must arrive in time to be present at the first session on Thursday morning.) DEPARTURE DATE, IF NOT SUNDAY, JUNE 30: Enclosed is my check for my $200 registration fee and hotel package, made payable to Alpha Epsilon Phi for $. Signed Date

9 GUEST CONVENTION REGISTRATION FORM ARIZONA BILTMORE JUNE 26-30, 2013 All fees must be prepaid with this form Please fill out one form per person Guest registration fee is $25 per day, if attending more than a meal All guest forms due June 1, 2013 All forms to be sent to: Alpha Epsilon Phi National Office 11 Lake Avenue Extension, Suite 1A Danbury, CT GUEST NAME (First, Maiden, Last) CHAPTER, IF APPLICABLE YEAR OF INITIATION ADDRESS (Include city, state and zip code) PHONE FOR GUEST: MEMBER SPOUSE CHILD OTHER NO CHILDREN ARE ALLOWED IN BUSINESS SESSIONS, WORKSHOPS, CEREMONIES, AWARDS LUNCHEON OR FINAL BANQUET! I WILL BE ATTENDING THE FOLLOWING MEALS: WEDNESDAY DINNER $60 THURSDAY BOX LUNCH $35 THURSDAY DINNER $60 FRIDAY FOUNDATION DINNER $65 SATURDAY AWARD LUNCH $40 SATURDAY BANQUET $90 IF YOU REQUEST SPECIAL MEALS, PLEASE SPECIFY. NOTE: SPECIAL MEALS WILL BE AVAILABLE ONLY TO THOSE WHO HAVE REQUESTED THEM IN ADVANCE. NO RED MEAT KOSHER OTHER, PLEASE SPECIFY VEGETARIAN (IF VEGETARIAN, MARK ALL THAT APPLY: I EAT EGGS, FISH, DAIRY) PLEASE LIST ANY ADDITIONAL SPECIAL NEEDS: Enclosed is my check made payable to Alpha Epsilon Phi for $. Signed Date

10 TRANSPORTATION ALL DELEGATES whose transportation will be paid by National must book their travel through our national travel agency and the National Office. To facilitate this procedure, all tickets will be booked by the National Office using the information provided on the enclosed Travel Form. This form must be completed and sent to the National Office no later than April 22, When requesting your flight, please use the following guidelines: All participants will fly in out and out of Phoenix Sky Harbor Airport. All delegates, collegiate and alumnae, must be registered and ready to attend their first session at 3:30 p.m. on Wednesday; flights must be scheduled to arrive no later than 1:00 p.m. All other participants should plan to arrive by 3:00 p.m. on Wednesday. Departures may be any time on Sunday. Your itinerary for your electronic ticket will be ed to you directly from the travel agent - please make sure it doesn t go to your spam folder). All airfares will be billed directly to the Sorority. Any penalties incurred due to changes to the original ticket will be the responsibility of the ticket-holder; these penalties can be quite substantial. Most airlines do not allow any changes to the original itinerary and no airline allows a name change. Airlines are now charging a fee for any checked baggage. This fee is the responsibility of each individual. If you are driving, you will be reimbursed at.55 cents per mile (not to exceed the lowest possible airfare) and a check will be mailed to you after Convention. No reimbursements will be given at Convention!! On-site parking is $12 a day or self-parking and $27 a day for valet (rates are subject to change). The hotel is about 20 minutes (8 miles) from the airport. All ground transportation costs are your responsibility. Cabs cost approximately $20- $25 plus tip. Information on ground transportation options will be sent in your confirmation in June. If you have any transportation questions, please contact Bonnie Wunsch in the National Office.

11 ALPHA EPSILON PHI NATIONAL CONVENTION TRAVEL REQUEST FORM Anyone whose travel will be paid for by the national organization must use this form. The form must be completed and returned to the National Office no later than April 22, NAME (EXACTLY AS IT APPEARS ON DRIVERS LICENSE) CHAPTER BIRTHDATE CURRENT PHONE CELL PHONE, IF DIFFERENT ADDRESS SUMMER , IF DIFFERENT SEAT PREFERENCE (CIRCLE ONE): AISLE WINDOW LIST YOUR FREQUENT TRAVELER PROGRAM NAMES AND NUMBERS: RESERVATION INFORMATION: DEPARTURE CITY AIRPORT DAY/DATE (if not Wednesday, June 26) PREFERRED TIME OF DEPARTURE (Remember all delegates must attend orientation at 3:30 p.m.) RETURN CITY AIRPORT DAY/DATE (if not Sunday, June 30) PREFERRED TIME OF DEPARTURE **NOTE: IF TRAVELING ON DATES OTHER THAN THE PLANNED ARRIVAL AND DEPARTURE DATES, PLEASE EXPLAIN: If this request affects airfare costs, the additional charges will be billed to the individual. PLEASE BE ADVISED THAT ONCE A TICKET IS BOOKED, IT IS NOT TRANSFERABLE TO ANOTHER PERSON DUE TO AIRLINE REGULATIONS. FURTHER, MOST AIRLINES TO DO NOT ALLOW SCHEDULE CHANGES. ANY CANCELLATION OR CHANGE FEES WILL BE THE PERSONAL EXPENSE OF THE INDIVIDUAL; THESE FEES CAN BE QUITE SUBSTANTIAL. ELECTRONIC TICKETS WILL BE USED THEREFORE YOU WILL RECEIVE YOUR ITINERARY DIRECTLY FROM THE TRAVEL AGENT; HER IS KCRISCUOLO@CCTRVL.COM - MAKE SURE THIS ADDRESS DOESN T GO TO YOUR SPAM FOLDER.

12 CONVENTION BOUTIQUE 2013 Do you need something new for your wardrobe? Do you need something with a giraffe on it? How about sporting lily of the valleys? Would you like AEPhi gifts to take home? Is just a plain t-shirt with AEPhi on it more your style? Well, whatever your needs or wishes, our 2013 Convention Boutique is sure to have it! The Boutique will once again be provided by Unique Impressions of Wilmington, DE. Merchandise will be available for purchase at Convention; special orders will be taken, as well. So, bring some extra spending money as the Boutique will definitely have many goodies you will want to take home with you! Credit cards accepted.

13 On Friday afternoon (from about 1:00 to 6:00) everyone will be able to enjoy the amenities of the hotel including fabulous pools and the spa or take advantage of the shuttle to nearby shopping. Details on spa services and appointments will be included with your registration confirmation. Children can also participate in the Kid Korral. Information is available at