SAN DIEGO February 6 9, 2014 Exhibit Hall: February 7 8, 2014 Manchester Grand Hyatt San Diego, CA
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1 NRG Oncology SemiAnnual Meeting SAN DIEGO February 6 9, 2014 Exhibit Hall: February 7 8, 2014 Manchester Grand Hyatt San Diego, CA
2 NRG Oncology welcomes you to Exhibit at the upcoming NRG Oncology SemiAnnual Meeting! NRG Oncology invites you to participate as an exhibitor at the upcoming NRG Oncology SemiAnnual Meeting held at the Manchester Grand Hyatt in San Diego, CA from February 6 9, This meeting will draw approximately 1500 meeting attendees, providing a unique opportunity to reach a significant cross section of the clinical oncology research community. NRG Oncology hosts two SemiAnnual Meetings each year. The meeting consists of many sessions and workshops to provide an exchange of information concerning current research, establish criteria for the evaluation of protocol compliance, and review research progress. The purpose of the exhibits is to give companies an opportunity to inform the membership about drugs, technologies, supplies and services that are available to oncology researchers. Each Exhibiting Company will receive a complimentary listing in the Final Agenda Program. This program will be distributed to over 1500 meeting attendees. Hotel Reservations (AVAILABLE NOVEMBER 1, 2013) Exhibitors are responsible for making their own reservations. Reservations must be made via the PassKey website for the Manchester Grand Hyatt In San Diego. Reservations can be made online through the following website at Click the tab for Hotel. Registration All onsite representatives must register to receive an Exhibitor Name Badge. To register please complete the attached Exhibit Space Application. Exhibitors are entitled to 3 complimentary name badges per exhibit table. Additional onsite representatives must pay a fee of $ For more information please contact the Director of Exhibits, at or dmackey@gog.org. Exhibitors make a significant contribution to the NRG Oncology Meetings. Thank you for your consideration. We hope you will be joining us in San Diego, CA! NRG Oncology Exhibit Hours Friday, February 7, :00 am 5:00 pm Saturday, February 8, :00 am 5:00 pm Exhibit Installation Hours Exhibit Set up begins: 4:00 pm, Thursday, February 6, 2014 Exhibits must be dismantled by: 7:00 pm, Saturday, February 8,
3 2...Welcome/General Information 9 Exhibit Space Application 4...About NRG Oncology Meetings 11 Your Company s Objective 5 NRG Oncology Exhibitor Rules & Regulations 12...Previous Exhibitors 7..Preliminary Agenda NRG Oncology Mission Statement NRG Oncology seeks to improve the lives of cancer patients by conducting practice changing multi institutional clinical and translational research with emphases on gender specific malignancies including gynecologic, breast, and prostate cancers and on localized or locally advanced cancers of all types. 3
4 About NRG Oncology and the Group Meetings About the Group NRG Oncology brings together the unique and complementary research areas of the National Surgical Adjuvant Breast and Bowel Project (NSABP), the Radiation Therapy Oncology Group (RTOG), and the Gynecologic Oncology Group (GOG). NRG Oncology builds upon our more than 150 years of cumulative research experience to conduct practice defining, multi institutional clinical trials resulting in the improved survival and quality of life of patients with cancer. NRG Oncology will focus on the following diseases: Surgical Oncologists Neuro Oncologists Urologists Pathologists Basic Scientists Physicists Nurse Oncologists Statisticians Research Associates/Data Managers Administrative Personnel Educational Objectives of this Meeting Adult brain tumors (primary and secondary) Head and neck cancer 1. To inform the meeting participants of the current state of clinical and basic oncologic research, particularly, but not exclusively as it relates to clinical trials by: Localized and locally advanced lung cancer (both NSCLC and SCLC) Breast Cancer Gastrointestinal cancer (including colorectal and noncolorectal Progress reports of recently completed studies including research from the three legacy groups, emerging basic science research, cancer center and other cooperative group activities, and efforts of individual investigators. Status update of current clinical trials and basic science research. Genitourinary cancer (emphasizing nonmetastatic prostate and bladder) Discussions concerning future clinical programs to diagnose, treat, and/or prevent cancer. Gynecologic cancer (including ovarian, cervix, and endometrial) Purpose of Exhibit The purpose of the exhibits is to allow companies an opportunity to inform the membership about drugs, supplies and services that are available to oncology researchers. Attendees at our Meetings The NRG Oncology SemiAnnual Meeting attendance totals over 1500 attendees. The attendance is made up of: Gynecologic Oncologists Medical Oncologists Radiation Oncologists 2. To provide participants with peer review critiques of progress (or lack of it) with the objective of selfimprovement: Identify strengths and weakness of individual investigators and their institutions. Counsel investigators in corrective procedures to obtain better research and better reported data. Provide educational programs on research objectives and procedures to improve investigator quality and productivity. 3. To provide an opportunity to learn research administration and financial management in a cooperative group setting. 4. To provide a forum for expert reports from diverse fields to improve research practices and patient management. 4
5 NRG Oncology Exhibitor Rules and Regulations Applications for space for an Exhibit at the SemiAnnual Meeting should be submitted before January 10, The Director of Exhibits, will act on applications as soon after that date as possible, and NRG Oncology will notify exhibitors of booth assignments. Please note that exhibit space is limited, therefore any applications received after January 10, 2014 may not be accommodated. Every effort will be made to assign adequate space to exhibitors according to their requirements. SPACE Rental of the space includes draped one (1) 6 x 30 table and two (2) chairs. The exhibitor is responsible for signage. Any internet connectivity or electrical needs are the responsibility of the Exhibitor. Information regarding these services will be provided after we have received your application. USE OF SPACE No exhibit shall interfere with another exhibit. Signs, motion pictures, public address apparatus, loud speaking records and tapes are not permitted without special permission. SUBLETTING OF SPACE Subletting of space will not be permitted. The principal exhibitor must sign the application for space. The principal exhibitor may not have materials, representatives or equipment from any organization other than his or her own. ELIGIBILITY An organization that has a product or service that is related to the field of oncology is eligible to exhibit at the NRG Oncology SemiAnnual Meeting. All exhibitor applications must be approved by NRG Oncology in advance of the meeting. EXHIBIT HOURS For your convenience, all Continental Breakfast and Beverage Breaks will be held in the Exhibitor Display Area. INSTALLATIONS AND DISMANTLING Installation of exhibits may begin after 4:00 pm on Thursday, February 7, Exhibits must be removed by 7:00 pm Saturday, February 8, Any charges for Shipping, Installation and Dismantling is the responsibility of the Exhibitor. INSURANCE It is the responsibility of each exhibitor to maintain insurance against injury, property damage, theft, fire, and any other forms of property loss or injury. NRG Oncology requires that all exhibitors maintain general liability insurance in the amount of $1,000,000 and must name NRG Oncology as an additional insured for the period February 6, 2014 through February 9, Please mail to: Director of Exhibits NRG Oncology c/o Gynecologic Oncology Group Administrative Office Suite 1020 Four Penn Center 1600 JFK Blvd., Suite 1020 Philadelphia, PA COST The cost of one (1) tabletop exhibit: Early Bird Oct. 3 Nov. 8: $3, (Early Bird Payment must be received in our office by Nov 8) Prior to January 10, 2014: $3, After January 10, 2014: $4, An additional table cost: $1, This fee is for the draped table and chairs only. Exhibitors must pay the costs of any electrical or other special requirements directly to hotel. Space will be assigned on a first come first serve basis. Once an application with full payment is received, you will be sent a confirmation letter that will include your table number. All checks should be made payable to NRG Oncology. NRG Oncology Exhibit Hours Friday, February 7, :00 am 5:00 pm Saturday, February 8, :00 am 5:00 pm 5
6 NRG Exhibitor Rules and Regulations continued REGISTRATION All exhibitors must register as an exhibitor to receive namebadges. Exhibitors are entitled to 3 complimentary badges per Exhibit Table. Exhibitors can pick up their badges at the meeting registration desk. LITERATURE FOR DISTRIBUTION All new exhibitors must submit sample copies of all literature to be distributed, and must accompany the Application for Space, or be forwarded as soon as available to the Director of Exhibitors. NRG Oncology has the right to forbid distribution of any material. DEMONSTRATIONS Competent, well informed demonstrators must be in charge of all exhibits and must be present during all intermissions. CANCELLATION In the event that the SemiAnnual Meeting is postponed due to any occurrence not occasioned by the conduct of NRG Oncology or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the meeting, the obligations of the parties under applicable agreements shall automatically be terminated and all exhibit payments shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by NRG Oncology in connection with the meeting. LIABILITY, HOLD HARMLESS: Exhibitor hereby agrees to and does indemnify, hold harmless and defend NRG Oncology from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including attorney s fees) which NRG Oncology may incur, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, or agents. NRG Oncology, and its respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representative, agents, employees, licensees, or invitees. PENALTIES Failure to have an exhibit installed on time, to keep exhibit intact until closing time or other infractions of the rules set forth in this Prospectus or established by the Hotel may result in penalties prescribed by the Director of Exhibits. SHIPPING INSTRUCTIONS (Information to follow after we receive your registration form and payment) FOR FURTHER INFORMATION CONTACT Director of Exhibits NRG Oncology c/o Gynecologic Oncology Group Administrative Office Four Penn Center 1600 John F. Kennedy Blvd. Suite 1020 Philadelphia, PA Phone Fax - dmackey@gog.org 6
7 NRG ONCOLOGY SEMIANNUAL MEETING PRELIMINARY AGENDA Manchester Grand Hyatt San Diego, California February Agenda is subject to change please check website for updates Friday, February 7, :00 am 6:00 pm Registration/Information Desk 7:00 am 5:00 pm Exhibits 7:30 am 9:00 am Bioinformatics Working Group 8:00 am 10:00 am Ovarian Workshop 8:00 am 10:00 am Radiation Oncology Review Workshop 8:00 am 5:00 pm Pathology Workshop & Review 11:00 am 12:00 pm TRP Immunomodulation Subcommittee 11:00 am 1:00 pm Neurosurgical Subcommittee 12:00 pm 1:00 pm Comparative Effectiveness Working Group 12:00 pm - 2:00pm Corpus Workshop 1:00 pm 2:00 pm New Investigators Workshop 1:00 pm 2:30 pm Phase I Developmental Therapeutics 1:30 pm 3:30 pm GYN Oncology Workshop 1:00 pm 4:00 pm Brain Tumor Steering Committee 1:30 pm 3:00 pm Translational Research Breast Cancer Subcommittee 2:00 pm 4:00pm Cervix Workshop 2:00 pm 4:00 pm Experimental Medicine Workshop 2:00 pm 4:00 pm Elderly Working Group 2:00 pm 4:00 pm Patient Centered Outcomes Research Workshop 3:00 pm 4:00 pm Functional Imaging Working Group 3:00 pm 4:00 pm TRP Head & Neck Cancer Subcommittee 4:00 pm 5:30 pm Committee on Information Technology 4:00 pm 6:00 pm GU Cancer Steering Committee 4:00 pm 6:00 pm Radiation Oncology Workshop 4:00 pm 6:00 pm TRP Lung Cancer Subcommittee 4:00 pm 6:00 pm Medical Oncology Workshop 4:00 pm 6:00 pm Medical Physics Committee 4:00 pm 7:00 pm Head & Neck Cancer Steering Committee 6:00 pm 10:00 pm TRP Brain Cancer Subcommittee * 6:30 pm 8:30 pm NRG Oncology Reception 6:30 pm 9:00 pm ICT Reception/Dinner (By invitation only) 6:30 pm 10:00 pm Breast Cancer Working Group
8 Saturday, February 8, :45 am 8:30 am Proton Working Group 7:00 am 8:00 am Medical Oncology Committee 7:00 am 3:00 pm Registration/Information Desk 7:00 am 3:00 pm Information Technology Resource Center 7:00 am 1:00 pm Exhibits 8:00 am 10:00 am Workshop on Experimental Medicine 8:00 am 10:00 am Cancer Prevention & Control (CPC) Workshop 8:00 am 10:00 am Patient Centered Outcomes Research (PCOR) Workshop 8:00 am 10:00 am Genitourinary Cancer Committee 8:00 am 10:00 am TRP GI Cancer Subcommittee 8:00 am 10:00 am Head & Neck Surgical Subcommittee 8:00 am 10:00 am Lung Cancer Committee 8:00 am 10:00 am Sarcoma Working Group 8:00 am 11:00 am Breast Cancer Workshop 8:00 am 12:00 pm Pathology Workshop & Review 8:30 am 10:00 am Developmental Therapeutics & Phase I Workshop 10:00 am 12:00 pm GI Non-Colorectal Cancer Subcommittee 10:00 am 12:00 pm GYN-Cervix Workshop 10:00 am 12:00 pm Outcomes Committee 10:00 am 12:00 pm Translational Research Committee 10:00 am 12:00 pm Head & Neck Cancer Committee 10:00 am 12:00 pm Ovarian Workshop 10:00 am -12:00 pm Corpus Workshop 1:00 pm - 4:00 pm Protocol Development Workshop 2:00 pm 3:00 pm Scientific Session 2:00 pm 4:00 pm GI Colorectal Cancer Subcommittee 3:00 pm 4:00 pm Canadian Members Meeting 3:00 pm 4:00 pm Pathology Committee/Biospecimen Repository 3:00 pm 4:00 pm VA/MTF Meeting 4:00 pm 6:00 pm TRP GU Cancer Subcommittee 4:00 pm 6:00 pm Gastrointestinal Cancer Workshop
9 NRG Oncology SemiAnnual Meeting February 6-9, San Diego,CA Please list Company Name exactly as it should appear in Final Agenda Program and Exhibit Sign: Company Name Mailing Address City State Zip Company Phone Company Fax Company Company Website Address Please indicate any special Requests regarding Exhibit Space Please list Principal Exhibitor Contact: Contact Name Title Contact Mailing Address City State Zip Contact Phone Contact Fax Contact Registration: Please List On-Site Representative Names (Three Complimentary Badges per Table): (1) On-site Representative (2) On-site Representative (3) On-Site Representative Additional On-Site Representatives must pay the NRG Registration Fee of $100: (1) Additional On-site Representative ($100) (2) Additional On-site Representative ($100) Exhibit space will be located in close proximity to the NRG Oncology meeting registration area. Exhibit dates are Friday, February 7, 2014, 7:00 am to 5:00 pm and Saturday, February 8, 2014, 7:00 am to 5:00 pm. Exhibitor agrees to and does indemnify, hold harmless and defend NRG Oncology from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including attorney s fees) which NRG Oncology may incur, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, or agents. NRG Oncology, and its 9 respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representative, agents, employees, licensees, or invitees.
10 NRG Oncology SemiAnnual Meeting February 6-9, San Diego, CA Page 2 of Application Payment - Cost of Exhibit Space: $ 3,000 Early Bird - October 3rd November 8th $ 3,500 November 9th - January 10th $ 4,000 After January 10th $ Additional On-Site Representatives ($100 each) $ Additional Table ($1,000) ICT Member (Fee Included in Membership) For more information regarding ICT Membership please contact Kathy Shumaker at or kshumaker@gog.org Please Contact the Director of Exhibits for Publisher s Exhibit Rates. Total $ METHOD OF PAYMENT - NRG Oncology Accepts Checks, MasterCard and VISA ONLY Amount Enclosed $ e e Check (Make Payable to Gynecologic Oncology Group) Account # Exp. Date Send payment with application form to : Director of Exhibits NRG Oncology c/o Gynecologic Oncology Group Administrative Office Four Penn Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA Fax to : or to: dmackey@gog.org I understand that this covers the following: (1) 6ft x 30 in table with draping. I further understand that all display material must be fire proof and subject to inspection by the local Fire Marshall. No flammable fluids or substances may be used. Written requests for cancellation must be received by January 10, 2014 to receive a full refund, less a $ administrative fee. Any Cancellations after January 10th will receive a 50% refund, less $ administrative fee. There will be no refunds for any cancellations after January 24, THE UNDERSIGNED AGREES TO BE BOUND BY THE TERMS AND CONDITIONS CONTAINED IN THE PROSPECTUS ACCOMPANYING THIS APPLICATION. Signature of Principle Exhibitor Contact Date 10 Table Assigned: For NRG Oncology use Only Total Paid: Check # Date Received
11 NRG Oncology SemiAnnual Meeting February 6-9, San Diego, CA YOUR COMPANY S OBJECTIVE NRG Oncology looks forward to your participation as an exhibitor in this years February 2014 SemiAnnual meeting in San Diego, CA. We are requesting a brief 4 5 line synopsis of your company s objective. This information is mandatory for our Final Agenda Program which will be distributed at the meeting. Your company s objective is due in our office by January 10, Please forward all responses via to the Exhibits Coordinator at agibson@gog.org or fax to (267) Please Print Clearly Company Name (Please list company name exactly as it should appear in Final Agenda Program) Company Objective 11
12 Previous SemiAnnual Meeting Exhibitors Abraxis Bioscience, LLC. Advaxis, Inc. AcerMed, Inc. Accuracy Inc. Advocate Christ Medical Center Amgen, Inc. Althea Technologies, Inc. Aventis Pharmaceuticals Banner Health Belmont Instrument Corporation Best Medical International Boehringer Ingelheim Pharmaceuticals, Inc. Biogen Idec Bristol Myers Squibb Cancer Trials Support Unit (CTSU) Caris Life Sciences Celgene Corporation Cell Therapeutics Inc. Centocor Othoro Biotech Products, L.P. Coalition of National Cancer Cooperative Groups Cytyc Corporation Digene Corporation Eli Lilly and Company Elsevier (Saunders & Mosby) Endocyte Exiqon Diagnostics, Inc. Foundation for Women s Cancer Fujirebio Diagnostics, Inc. Genzyme Biosurgery GlaxoSmithKline Gynecologic Cancer Foundation Gyrus ACMI Impath, Inc. Impedi Med, Inc. International Gynecologic Cancer Society Janssen Products, LP Laclede, Inc. Lippincott, Williams & Wilkins Marina Medical Instruments, Inc. MAST Biosurgery MD Anderson Cancer Center MedImmune Oncology, Inc. Merck Oncology Monogen, Inc. Morphotek, Inc Myriad Genetic Laboratories National Cervical Cancer Coalition (NCCC) National Ovarian Cancer Coalition Olympus Gyrus ACMI ONCOTECH Ortho Biotech Products, L.P. Ovagene OxiGene, Inc. Pathwork Diagnostics Philips Healthcare Plasma Surgical, Inc. Precision Therapeutics Siemens Healthcare Society of Gynecologic Oncologists Stryker Orthobiologics Tactile Systems Technology Tibotec Therapeutics TriPath Imaging Inc. W.B. Saunders/Mosby Varian Medical Systems Velocity Medical Soluion VentiRx Pharmaceuticals, Inc,. Vermillion, Inc VisionTree Software, Inc. 12
13 Save The Date! NRG Oncology SemiAnnual Meeting July 10-13, 2014 Hyatt Regency Chicago Chicago, IL 13
14 NRG Oncology SemiAnnual Meeting February 6 9, 2014 Exhibitor Prospectus Save the Date for these upcoming SemiAnnual Meetings! July 10 13, 2014 Hyatt Regency Chicago Chicago, IL February 5 8, 2015 Manchester Grand Hyatt San Diego, CA July 16 19, 2015 Sheraton Hotel Denver, CO NRG Oncology c/o Gynecologic Oncology Group Four Penn Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA Phone Fax Website
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