List exhibitor company name and description on NAADAC s website

Transcription

1 Who you will REACH at the Advocacy in Action Conference March Holiday Inn Hotel & Suites Alexandria Historic District 625 First Street, Alexandria, VA Sponsor Prospectus Addiction professionals, state and national association leaders, addiction prevention and recovery support providers and stakeholders are expected to participate. How we will enhance your exhibit experience: Provide continental breakfast and/or coffee service in or near the Exhibit Hall List exhibitor company name and description on NAADAC s website How you can enhance your exhibit experience: Sponsor and event or an item Offer a giveaway for the PAC Reception and Auction Use plants, flowers or balloons at your exhibit Offer food or trinkets to attendees (candy, energy bars, fruit, trail mix, etc.) SVLUMA & illustration network photospin.com

2 Advocacy in Action Conference March 2 4, 2014 Sponsor Prospectus INVITATION NAADAC, the Association for Addic tion Professionals, is pleased to invite you to partici pate in the Advocacy in Action con ference, March 2 4, 2014 at the Holiday Inn Hotel & Suites Alexandria, Virginia. Approximately 100 addiction pro fessionals, state and national association leaders, addiction prevention and recovery support providers and stakeholders are expected to participate in this year s event. You can help strengthen the impact these professionals have as they visit members of Congress and advocate for a continuum of treatment and recovery policies. Now, more than ever, it is important for the addiction profession to raise our voice and concerns for the services necessary to work in the new environment of the Affordable Care Act and Parity. Come and be part of the NAADAC advocacy leadership team! There are several opportunities for sponsorship and exhibiting. We have enclosed a list of these opportunities for your review and encourage you to contact us with any questions or comments. Your sponsorship helps to support the efforts of addiction and other helping professionals. Together, we are making a difference in the lives of the individuals, families and communities that we serve! There is more information about the Advocacy in Action conference on the following pages, as well as several options and suggestions for sponsorship. If you have any questions, please me at cynthia@ naadac.org or contact Elsie Smith, NAADAC Sales Manager, at esmith@naadac.org. Secure your sponsorship opportunity early as they sell out quickly! Tables will be allocated on a first-come, first-serve basis based on receipt of payment and the sponsor-exhibit application. We look forward to having you at the Advocacy in Action conference! Cordially, SPONSORSHIP/EXHIBITOR OPPORTUNITIES Platinum Sponsor $8,000 Acknowledgement as our event Platinum Sponsor in the conference brochure and on the NAADAC website One full page advertisement in the conference program Inclusion in a thank you message in the new NAADAC enews to over 33,000 addiction and other helping professionals Two complimentary conference registrations Sponsored by signage adjacent to the break area Conference attendee list with contact information ed two (2) weeks pre- and post-conference to sponsor Complimentary chair drop of one piece of printed literature at opening plenary Recognition during the opening message, luncheon and during the afternoon break Gold Sponsor $6,000 Acknowledgement as our event Gold Sponsor in the conference brochure and on the NAADAC website One full page advertisement in the conference program Inclusion in a thank you message in the new NAADAC enews to over 33,000 addiction and other helping professionals Two complimentary conference registrations Sponsored by signage adjacent to the break area Complimentary chair drop of one piece of printed literature at opening plenary Recognition at the welcome reception Cynthia Moreno Tuohy Executive Director, NAADAC Former NAADAC Regional Vice President Barbara Fox testifies before the Connecticut Public Health Committee. Image courtesy of the Connecticut Network and are intended for educational purposes only Advocacy in Action Conference March 2 4, Alexandria, VA Details at /advocacyconference

3 Silver Sponsor $3,500 One half-page advertisement in the conference program Public acknowledgement at the conference Bronze Sponsor $2,500 Public acknowledgement at the conference Signage at conference acknowledging sponsorship Advocacy Tote Bag Sponsor $2,500 Logo printed on conference tote bag Guide to Addiction Policy 2014 Sponsor $2,000 Used at the advocacy conference and year-round by members across the country. Sponsor logo and acknowledgement on the back cover Congressional Directory Sponsor $1,500 Full-color directories used year-round on Capitol Hill visits. Half of the back cover would be reserved for your logo or a mini-advertisement. Back cover advertisement on the Congressional Directory (full color) Supporting Sponsor $1,000 Acknowledgement as sponsor One eighth-page advertisement in the conference program Inclusion in a thank you advertisement in the NAADAC magazine Advances in How to Advocate Booklet Cover Ads $950 (inside front) Booklets used at the advocacy conference and $800 (inside back) year-round by members across the country. Table Top Exhibitor $700 Acknowledgement as exhibitor at the conference One eighth-page advertisement in the conference program Acknowledgement in the NAADAC magazine Advances in Addiction and Recovery OTHER INFORMATION Advertisements width x height in inches Conference Program Full Page: Half Page (horizontal): Half Page (vertical): Quarter Page: Eighth Page: Congressional Directory Half Page: How to Advocate Booklet Full Page (inside cover ads): 5 8 Submission of artwork: All ads and are due no later than Monday, February 3, Send press quality PDFs to both Donovan Kuehn at dkuehn@naadac.org and Elsie Smith at esmith@naadac.org. Exhibit Hall Hours & Dates Conference Dates: March 2 4, 2014 Sunday, March 2: Set up 3 5 pm Monday, March 3: Open 7:30 am 6 pm Tuesday, March 4: Open 11 am 5 pm Tuesday: Tear Down by 6 pm Note: These hours are subject to change. If your sponsorship includes chair drop materials, they are due onsite at Sunday s exhibit hall set up. Hotel Information Holiday Inn Hotel & Suites Alexandria Historic District 625 First Street, Alexandria, VA Toll-Free Reservations: The Holiday Inn Hotel & Suites Alexandria will offer Advocacy in Action attendees a special discounted rate of $129 Single/Double occupancy. Please reserve your rooms prior to February 24, Be sure to mention that you are with the NAADAC conference. What WE will do to enhance your exhibiting experience: Provide continental breakfast and/or coffee service in or near the Exhibit Hall List exhibitor company name and description on NAADAC s website What YOU can do to enhance your exhibiting experience: Sponsor an event or an item Offer a giveaway for the PAC Reception and Auction Use plants, flowers or balloons at your exhibit Offer food or trinkets to attendees (candy, energy bars, fruit, trail mix, etc.) 2014 Advocacy in Action Conference March 2 4, Alexandria, VA Details at /advocacyconference 3

4 TERMS AND CONDITIONS Enforcement, Interpretation and Eligibility: In the enforcement and interpretation of the following terms, the decision of NAADAC Executives is final. NAADAC reserves the right to determine the eligibility of any company for inclusion in the exhibit. They reserve the right to reject, eject or prohibit an exhibit or exhibitor for any reason. In applying for exhibit space, each exhibitor/sponsor agrees to abide by the terms in this prospectus. Terms Each Table-top measures 3' 6. All tables will have tablecloths. Two chairs per table will be provided. Please mark the appropriate section and pay the fee if you will require electricity or for a banner to be hung. On-site accommodations of electricity cannot be guaranteed. Please note that we can only guarantee 15 exhibitor-sponsor tables, which will be allocated on a first-come, firstserve basis based on receipt of payment and exhibitor-sponsor application. Sponsor fees do not include attendance in classes or Conference events, other than the exhibit space/area and the opening reception. Badges NAADAC will furnish identification badges for each exhibitor and exhibitor personnel. All names of exhibitor personnel must be submitted to NAADAC by February 24, More details about the 2014 Advocacy in Action conference, including the agenda, speakers and registration fees can be found at Music Exhibitors are prohibited from playing radios and any other music in the exhibit area. Table assignments are made on a firstcome, first-served basis. Exhibitors will receive a table number upon receipt of your payment and will be given a diagram upon check-in at the Conference. Exhibitors may not assign, sublet or share any portion of their allocated space without express written permission from NAADAC. Selling from your exhibit booth is permitted. Please have proof that you have a sales permit. Installation and Removal All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. These dates and times are subject to change. Set-up will be on March 2, 2014 from 3 6 pm. Removal will be on March 3, 2014, by 6 pm. Damage to Property Exhibitors are liable for any damage caused to building, floors, walls, columns, tables, or to any other exhibitor s property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables. Fire, Safety, and Health The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of equipment. Only fireproof materials should be used in exhibits. The necessary fire precautions will be the responsibility of the exhibitor. Unoccupied Space NAADAC reserves the right, should any rented exhibitor s space remain unoccupied on the opening day, or should any space be forfeited due to failure to make payment, to rent that space to any other exhibitor, or to use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount specified in the exhibitor space agreement. Security and Liability The exhibit room will be locked after hours; however, the sponsor is cautioned when leaving property of value in the exhibit room during and after exhibit hours. It shall be the responsibility of the exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement in such amounts as the exhibitor shall deem adequate. Event insurance will be provided by NAADAC. The sponsor agrees to make no claim, for any reason whatsoever, against NAADAC, the hotel, or any other contractors for loss, theft, damage, or destruction of goods, or for any injury to herself/himself or employees. Nor will claim be made for any damage of any nature or character, including damage by reason of the failure to provide space for the exhibit, or for removal of the exhibit or for the failure to hold the conference as scheduled. A partial list of previous Advocacy in Action sponsor/exhibitors includes: NAADAC, the Association for Addiction Professionals, State Associations of Addiction Services, Therapeutic Communities of America, American Association for the Treatment of Opioid Dependence, IC&RC, National Association of Addiction Treatment Providers, Alkermes, Orion Healthcare Technology, National Council for Community Behavioral Healthcare Millennium Laboratories, Danya International, Chooper s Guide. auremar photospin.com Cancellation Policy Request for refund for exhibit space must be in writing and received by NAADAC prior to February 24, A $250 administrative charge will be withheld from each refund. No refunds will be available after February 24, No refunds will be available for sponsors at any time Advocacy in Action Conference March 2 4, Alexandria, VA Details at /advocacyconference

5 2014 ADVOCACY IN ACTION SPONSOR APPLICATION AND ORDER FORM Company Information (please print clearly) Name of Organization Contact Person Title Address City/State/Zip Website Address Daytime Telephone ( ) Fax ( ) Exhibit Personnel Name(s) must be submitted by March 1, The number of registrations available is tied to your sponsorship level. Exhibit Personnel Contact Phone ( ) Cell ( ) Please attach a 100-word description of your organization and a list of the item(s) you will be exhibiting at the Conference (suitable for publication). We will require: Electricity Banner hung (Please note that these requests may incur additional fees.) Please check the Sponsorship desired: Platinum Sponsor $8,000 How to Advocate Booklet Ad (inside front) $950 Gold Sponsor $6,000 How to Advocate Booklet Ad (inside back) $800 Silver Sponsor $3,500 Table Top Exhibitor $700 Bronze Sponsor $2,500 Build Your Own Sponsorship. Advocacy Tote Bag Sponsor $2,500 Please contact Cynthia Moreno Tuohy Guide to Addiction Policy Sponsor $2,000 at cynthia@naadac.org or Elsie Smith at Congressional Directory Sponsor $1,500 esmith@naadac.org for more information. Supporting Sponsor $1,000 Please complete and return this form (retain a copy for your records) with payment to: NAADAC Attn: Advocacy in Action Conference 1001 N. Fairfax Street, Suite 201 Alexandria, VA Fax: Elsie Smith at esmith@naadac.org and cynthia@naadac.org Payment Total Amount Enclosed Check (payable to NAADAC) Visa MasterCard American Express Name as Appears on Card (please print clearly) Charge Card Number Expiration Date Signature (if charging) Exhibitor Acceptance I, the duly authorized representative of the firm named above, subscribe and agree to all terms and conditions contained in this Prospectus. NAADAC reserves the right to refuse this application for any reason. V2/ Name (print) Title Signature Date Contract accepted by NAADAC/Date: 2014 Advocacy in Action Conference March 2 4, Alexandria, VA Details at /advocacyconference 5