2018 ITS-NY TWENTY-FIFTH ANNUAL MEETING AND TECHNOLOGY EXHIBITION June 14 15, 2018

Transcription

1 2018 ITS-NY TWENTY-FIFTH ANNUAL MEETING AND TECHNOLOGY EXHIBITION June 14 15, 2018 Celebrating 25 Years of ITS-NY! This year s 2018 Annual Meeting and Technology Exhibition is very special ITS-NY is celebrating its 25 th Year Silver Anniversary! The Conference Theme is ITS Connections: 25 Years and Beyond. Many highly informative speakers and panel sessions will be addressing All Electronic Tolling; NYC Connected Vehicles; Natural Disasters, Resiliency, and Emergency Operations; Big Data The Good, the Bad, and the Beautiful; Technologies for the next 25 years A Look Ahead; and more. CEUs will be awarded for attendance at the conference. Celebratory Events include a Special 25 th Anniversary Dinner Cruise on Lake George! Gideon Putnam Hotel and Conference Center 24 Gideon Putnam Road Saratoga Springs, NY Come Hear About State-of-the-Art ITS Programs, Projects, and Technologies

2 Sponsorships: 1,750 includes one free conference registration, special recognition throughout the conference including during the 25 th Anniversary Special Celebratory Dinner Cruise, insertion of your organization's literature into each Annual Meeting Registrant's package, spotlighted inclusion of your organization's name in the Annual Meeting Program Handouts, and prominent display of your organization's name as a SPONSOR throughout the meeting facility. ITS Exhibits will be a major feature of the 2018 ITS-NY Annual Meeting. Very successful in previous years, we will again be hosting a special expanded Reception in the Exhibit Area on June 18th, as well as holding our Drawing for a Free Weekend Overnight Stay at the Gideon Putnam Hotel; Conference Registrants must visit our Exhibit Booths as a prerequisite to Drawing Entry. All breakfasts and breaks plus the Special Reception will be held in the Exhibit Area. You are invited to take advantage of this opportunity to inform New York's ITS community of your organization's ITS products, services, and accomplishments! Exhibitor Registraton Fee includes one conference registration, exhibit booth, booth draping, table, chairs, booth sign with your organization s name, waste basket, and basic power (15 amp/110 volt). Wireless Connection available free of charge. DSL and/or increased power available at additional cost. To rent monitors or other A-V, please directly contact CMI Communications (onsite office at the Gideon Hotel), Dave Reynolds, (518) or dreynolds@cmiav.com and be sure to note you are part of the June th ITS- NY conference. Note: In addition to your one free conference/exhibit booth registration, if you wish to register one additional person to accompany you in your Exhibit Booth, please register that person at the reduced ITS-NY Member Rate of 395 per person; all additional persons should register at the applicable below-noted Member or Non-Member Rate. To be included on Annual Meeting Signage, please reserve your Exhibit Booth by May 11, PRE-REGISTRATION FEE POSTMARK DEADLINE MAY 11, 2018 CEUs will be issued. Registration Fee includes entrance to all sessions and exhibits, special meeting hand-outs; full breakfasts, lunches and coffee breaks on 6/14 and 6/15; and the Special Reception and Special 25th Silver Anniversary Celebratory Dinner Cruise on 6/14. Pre-registration form is enclosed. Please make checks payable to ITS-NY. Want to pay by credit card? Please DottyD@aol.com and you will be ed an invoice for payment through PayPal. Note: At-door registration fees increase by 75 per registrant/space subject to availability. ATTENDEE REGISTRATION EXHIBITORS SPONSORS ITS-NY MEMBER NON-MEMBER , A Registration Confirmation will be sent to you upon receipt of your form and check/payment. ITS-NY is a non-profit, non-lobbying 501(c)3 organization with FEIN: *****ITS-NY MEMBER LISTING ENCLOSED WITH THIS PACKAGE***** CANCELLATION POLICY: No refunds will be issued for registration cancellation within 2 weeks of the conference. QUESTIONS? Please call/fax Dotty Drinkwater, ITS-NY Administrator, or DottyD@aol.com GOLF TOURNAMENT: Join us for the ITS-NY Golf Tournament at 12:30 p.m. on Wednesday, June 13th. Network with fellow ITS professionals while enjoying the beauty of Saratoga Springs State Park. Please jeffrey.randall@jacobs.com or DottyD@aol.com for more information. Hotel: All sessions and exhibits will be held at the Gideon Putnam Hotel, Saratoga Springs, NY. A block of rooms has been reserved at the special reduced room rate per night % NYS sales and occupancy taxes for conference attendees. Attendees are responsible for making their own hotel reservations. Please note that the Gideon Putnam Hotel does not offer further rate reductions for Government during their prime booking summer months. Please call the hotel directly at (518) or (866) toll-free and be sure to note our ITS-NY Group Code reference # 9NB1Gi to obtain the discounted room rate. Room block will be released on May 13, 2018.

3 SPECIAL 25 TH SILVER ANNIVERSARY CELEBRATORY DINNER CRUISE AND ITS-NY AWARDS June 14, :00 9:00 p.m. (Bus Transport to Lake George Departs at 5 p.m.) Included in Your Conference Registration! ITS-NY 2018 Project of the Year, Distinguished Member, and Hall of Fame Awards

4 PRELIMINARY CONFERENCE SCHEDULE OVERVIEW (Subject to Change) ITS Connections: 25 Years and Beyond Wednesday, June 13, :30 p.m. Golf Tournament, Saratoga Golf Course (adjacent to the Gideon Putnam Hotel) 2:00 p.m. Drayage Setup 4:00 9:00 p.m. Exhibitor and Ballroom Setup Thursday, June 14, :30 a.m. Registration Desk and Exhibit Hall Open; Full Breakfast in Exhibit Hall Foyer 9:00 Opening Session Jennifer Strasser, ITS-NY President, and Robyn Marquis and Bill Blanchard, 2018 Annual Meeting Co-Chairs 10:00 NYC Connected Vehicles Demo Brief Overview by Dr. Mohammad Talas, NYCDOT and Jonathan Walker, USDOT/FHWA Joint Program Office (then outside vehicles demo begins and continue throughout the day) 10:20 Break in Exhibit Hall 11:00 Panel 1 All Electronic Tolling 12:30 p.m. ITS-NY Luncheon with Keynote (Exhibits Closed for 45 minutes during Lunch) 1:30 3:00 p.m. Panel 2: Natural Disasters, Resiliency, and Emergency Prep/Operations 3:15 4:30 Reception in Exhibit Hall; NYC Connected Vehicles Demos continue 4:45 Board Buses for Transport to Lake George Dinner Cruise 5:00 p.m. Bus Transport from Gideon Hotel to Lake George Special 25 th Anniversary Dinner Cruise 6:00 9:00 Special 25 th Anniversary Celebratory Dinner Cruise, Awards Session, and Entertainment for All Conference Attendees aboard the Lac du Saint Sacrement on Lake George 9:00 10:00 p.m. Bus Transport back to Gideon Hotel Friday, June 15, :30 a.m. ITS-NY Board of Directors Meeting 7:30 Registration Desk and Exhibit Hall Open; Full Breakfast in Exhibit Hall Foyer 9:00 Panel 3: Big Data The Good, the Bad, and the Beautiful 10:15 Break in Exhibit Hall (Exhibit Hall Closes at 10:45 a.m.) 10:45 Panel 4: Technologies for the Next 25 Years A Look Ahead Noon ITS-NY Closing Luncheon: ITS-NY Officers and Board of Directors Election Results; Free Weekend and CITE Course Drawings 1:15 p.m. Adjourn

5 WE RE CONTINUING DOING SOMETHING SPECIAL THIS YEAR TO GIVE BACK TO THE SARATOGA SPRINGS, NY COMMUNITY! We are proud to support the local community of Saratoga Springs, which has been the special home of our ITS-NY Annual Meeting for many years. ONSITE, WE LL BE COLLECTING CASH DONATIONS FOR THE LOCAL FOOD BANK SERVING SARATOGA SPRINGS AND THE VICINITY. The Food Bank prefers cash (as opposed to actual canned food or the like), for they can purchase food they need at a deeply discounted rate. Cash could yield as much as 10 ten times the value of actual food. PLEASE BRING YOUR DONATION TO THE ITS-NY ANNUAL MEETING REGISTRATION CHECK-IN DESK, AND WE LL TAKE IT FROM THERE! ALL DONATIONS WILL BE DONATED TO THE FOOD BANK UNDER THE NAME OF ITS-NY.

6 CEUs will be issued Preregistration Fees May 11, 2018 Postmark Deadline ITS-NY Member: 395 Non-Member: 685 Note: After May 11 th and atdoor, registration fees increase by 75 per registrant, with space subject to availability. To be sure your name is included on the Pre-Registration List being distributed to all attendees onsite, be sure to register by May 11th! Want to pay by credit card? Please and you will be ed an invoice for payment through PayPal. ITS-NY MEMBER LISTING ENCLOSED WITH THIS PACKAGE ITS-NY is a non-profit, non-lobbying 501(c)3 organization with FEIN: Reminder: Please call the hotel reservations lines directly at (518) or (866) toll-free and be sure to note our ITS-NY Group Code #9NB1Gi. Room block will be released on May 13, QUESTIONS? Please call/fax Dotty Drinkwater, ITS-NY Administrator, or DottyD@aol.com REGISTRANT NAME: NICKNAME FOR BADGE: TITLE: ORGANIZATION: MAILING/STREET ADDRESS: CITY: STATE: ZIP: TELE: ADDRESS: Enclosed is my pre-registration fee of. I want to pay by credit card; please me an invoice through PayPal. YES, I plan to attend the Special Dinner Cruise. Please Save this completed form and attach it to an to DottyD@aol.com Or return this completed form, along with your check, to: ITS-NY c/o Dotty Drinkwater, ITS-NY Administrator 14 Loveland Court Cranbury, New Jersey ***POSTMARK DEADLINE MAY 11, 2018***

7 Sponsorship includes one free conference registration, special recognition during the conference, insertion of your organization's literature into each Annual Meeting attendee s package, spotlighted inclusion of your organization's name in the Annual Meeting Program Handouts, and prominent display of your organization's name as a SPONSOR throughout the meeting facility. To be included on Annual Meeting Signage, please return this completed form by May 11, ITS-NY is a non-profit, non-lobbying 501(c)3 organization with FEIN: Want to pay by credit card? Please DottyD@aol.com and you will be ed an invoice for secure payment through PayPal. Reminder: Please call the hotel reservations lines directly at (518) or (866) toll-free and be sure to note our ITS-NY Group Code #9NB1Gi. Room block will be released on May 13, QUESTIONS? Please call/fax Dotty Drinkwater, ITS-NY Administrator, or DottyD@aol.com SPONSORING ORGANIZATION NAME: Contact Name & Telephone Number: Note: Your organization will be listed on the 2018 ITS-NY Annual Meeting Signage and Materials just as you have it shown it above. Please complete the information below for the person using the Free Conference Registration included with the Sponsorship Fee (to register additional attendees, please use the Attendee Pre-Registration Form in this package): SPONSOR REGISTRANT NAME: NICKNAME FOR BADGE: TITLE: MAILING ADDRESS: CITY: STATE: ZIP: TELE: ADDRESS: Enclosed is my Sponsorship Fee of 1,750 I want to pay by credit card; please me an invoice through PayPal. Yes, I plan to attend the Special 25 th Anniversary Dinner Cruise. Please Save this completed form and attach it to an to DottyD@aol.com Or return this completed form, along with your check, to: ITS-NY c/o Dotty Drinkwater, ITS-NY Administrator 14 Loveland Court Cranbury, New Jersey ***POSTMARK DEADLINE MAY 11, 2018*** A Confirmation will be sent to you upon receipt of your form and payment/check.

8 BY CAR To Gideon Putnam Hotel 24 Gideon Putnam Road Saratoga Springs, NY Visit 511NY.org to Plan Your Trip From West (Buffalo) * Take I-90 East (Thruway) * Exit at Amsterdam Exit, pay toll * Take right to Route 67 to Ballston Spa * Take Route 50 North * Take right into Park at 2nd light after sign Saratoga Performing Arts Center, and follow signs to hotel From South (New York City) * Take I-87 North (Thruway) * Exit 24 to I-87 (Northway) * Exit 13N (Route 9) * Turn left into Park at 4th light * Bear left after 0.8 mile; hotel straight ahead on right From North (Montreal) * Take I-87 South (Northway) * Exit 14, make right onto Union Ave. * Take left at end of Union Ave. * Bear right at 1st stop sign * Turn left onto Broadway at 1st light * Take right into Park at 2nd light * Bear left after 0.8 mile; hotel ahead on right From East * Take I-90 (Mass Turnpike); continue until Albany use Troy/Albany exits * Take I-87 (Northway) * Take Exit 13N (Route 9) * Turn left into Park at 4th light * Bear left after 0.8 mile; hotel ahead on right BY AIR * Albany County Airport (518) * Saratoga County Charter/Richmond Aviation (518) BY RAIL * Amtrak (800) * Saratoga Springs, NY Train Station free Gideon Shuttle to/fr Station PASSENGER VAN SERVICE Available for Albany Airport/Train Station Pickups/Dropoffs upon request -- contact Hotel; approx.. 60 each way per person