Invitation to Exhibit

Transcription

1 Making a Difference th Annual International Conference on ADHD For Parents, Caregivers, Adults, Educators, Physicians, Coaches, Psychologists, and Other Health Professionals Invitation to Exhibit SAN FRANCISCO, CA November 8 10, chaddconference@chadd.org

2 Participate in the Premier ADHD Conference in the World Making a Difference MEET YOUR TARGET MARKET. With more than 12,000 members from around the world focused on learning about ADHD and coexisting conditions, this is your single best opportunity to reach the largest ADHD community. Conduct demonstrations, distribute information, meet with current and potential customers, make a splash with a new product line and receive name recognition at this 3-day event. World renowned speakers, the most recent research and the newest in treatments are hallmarks of the conference. 550 first time attendees came to the 2011 Annual Conference. That s 550 new prospects that have not seen your products and services! Plus, returning attendees who wish to take a second look at your organization. You can be part of it! THE FOCUS OF THE CONFERENCE is to provide reliable, science-based, useful, ready-to-use information on ADHD to parents/caregivers, adults with ADHD, physicians, psychologists and other mental health professionals, educators, coaches and advocates, international attendees, college students and young adults. Your audience is here, you should be too! WHO WE ARE: CHADD (Children and Adults with Attention- Deficit/Hyperactivity Disorder) was founded in 1987 and is the nation's leading non-profit member based organization providing education, advocacy and support for ADHD and coexisting conditions. CHADD has over 12,000 members and 160 local chapters throughout the U.S. Chapters offer support for individuals, parents, teachers, professionals, and others. A SHOW YOU CANNOT AFFORD TO MISS! Attendees from around the United States and around the world who are affected by ADHD and coexisting conditions gather to enhance their knowledge and skills and keep up to date with the newest in research, treatment and medication. They are eager to get the latest insights, innovations and education from leading industry vendors, see product demonstrations and learn how new products and services can improve their lives. Don t miss this opportunity become an exhibitor and sponsor at this premier event! Highlights of the 25th Anniversary Conference Keynote Addresses Stigma, Mental Illness, and Families: Implications for ADHD Stephen Hinshaw, PhD Mark Katz, PhD Stephen Hinshaw, PhD There s Never Anything So Wrong With Us That What s Right With Us Can t Fix Mark Katz, PhD Understanding the Neurobiological Basis of ADHD: 25 Years of Innovation Martha Denckla, MD Plus Two Research Symposia with the most recent findings on ADHD Sessions for adults, educators, parents/caregivers, coaches, mental health professionals, educators, physicians and advocates Topics on intervention, bullying, co-occurring disorders, controversies and current trends, assessment and treatment, neuroscience, myths, homework, executive function, and more! 25th Anniversary Gala, Lunch with Luminaries, tour of San Francisco Martha Denckla, MD 2 INVITATION TO EXHIBIT

3 Benefits of Exhibiting Reach New Clients! 60% of conference attendees were first-timers at the 2011conference! One complimentary registration to the General Conference with each 8 x10 booth purchase ($290 Value) Exhibitor access to general conference education sessions; social events in the exhibit hall Extended opportunities for face-to-face interaction with over a thousand attendees Exhibitor listing in the Conference Program Book (if contracted by August 6th) Exhibitor listing on the CHADD website with a direct link to your organization website Onsite opportunity to reserve discounted booth space for the 2013 CHADD Annual Conference Special discounted advertising rates for ads in Preliminary Program and Conference Program Book Location Exhibits are located at the headquarters hotel, the Hyatt Regency, San Francisco Airport. Exhibit booth proximity is immediately next to the CHADD registration area, in the registration lobby, and adjacent to the general session ballroom. Raffles and Giveaways Let CHADD know if you will be featuring any products raffles and/or giveaways. Subject to approval by CHADD exhibit management, all exhibitors offering giveaways or raffles will be featured in a flyer distributed to all conference attendees. Exhibitors Lounge An exhibitors lounge will be open in the Exhibit Hall during exhibit hours. CHADD will provide coffee and tea in the morning and water and soft drinks in the afternoon. Only individuals with official exhibitor badges will be admitted to the area. As a courtesy, exhibitors should not bring guests into the exhibitors lounge. Conference Advertising & Discount Opportunities 27.16% 8.36% 8.83% 55.65% CHADD Conference Demographics (2011 data) Family Members/Individuals with ADHD Educators Physicians/Healthcare Professionals Other Professionals Preliminary Program Over 50,000 targeted people, including parents, caregivers, health care professionals, educators, physicians, and adults with ADHD will receive this preview of the most informative conference on ADHD in Take advantage of this unique opportunity to reach the ADHD community and to increase awareness of your organization. For more advertising information call the Sales and Advertising Manager at , ext Preliminary Program Book Dates Space Reservation: May 11, 2012 Camera-Ready Artwork: May 18, 2012 Distribution: Mailed to over 50,000 targeted people Conference Program Book This reference book is an essential tool for conference attendees, including parents and professionals in the field. The Conference Program Book contains all the pertinent information surrounding our annual conference. This book is referenced year round as an important and respected source of information. Your company s message will stay in the minds of those who recommend and use your products and services all year long! Conference Program Book Dates Space Reservation: August 31, 2012 Camera-Ready Artwork: September 7, 2012 Distribution: At Annual Conference Advertising Rates 4 Color and B/W Publication Spread 17 x 11 plus.25 bleeds Full 8.5 x 11 plus.25 bleeds 2/3 page 4.75 x /2 page 8 x /3 page 3 x /4 page x 5.25 Preliminary Program (4C) $3,800 $2,850 Preliminary Program (B/W) $2,800 $1,850 $1,400 $1,200 $900 $650 Conference Book (4C) $3,300 $2,600 Conference Book (B/W) $2,300 $1,600 $1,250 $1,100 $850 $600 Send advertising materials to: Laura Johnson at lj_design@verizon.net and please copy Barbara Rose at Barbara_Rose@chadd.org. Discount Option #1 10% discount on both of the following: Exhibit space Ad in the Conference Program Book Discount Option #2 5% discount on both of the following: Exhibit space Ad in the Conference Program Book See page 12 to order Preliminary Program, Conference Book, or Advertising/Exhibitor Combination Discount Option Packages. CHADD Conference on ADHD SAN Francisco November 8 10,

4 Exhibit Hall Information Booth Rental For Profit Not For Profit CHADD Chapter Inside Booth $1,500 $1,225 $350 Corner Booth $1,775 $1,775 N/A Island Booth $10,000 N/A N/A Premium Lobby Booth $1,775 $1,775 N/A See page 11 to order Exhibitor/Advertising Combination Discount Option Packages. Exhibit Fees Include 8 x10 booth 7 x44 I.D. sign with company name and booth number Two chairs, one 6 x30 high draped table, and one waste basket Special discounted advertising rates for ads in Conference Program Book One complimentary registration to the General Conference on Friday and Saturday. Four booth support passes Security during exhibit and non-exhibit hours in the hall Complimentary listing on CHADD website with a direct link to your website Complimentary Exhibit Hall functions Carpeting Decoration and Drayage The official exhibit show decorator and drayage firm is: GES Exposition Services San Franciscso Office 460-B Grandview Drive, South San Francisco, CA Toll Free: (800) Phone: (650) Fax: (650) SanFrancisco@ges.com Exhibitor Kit Approximately 60 days prior to conference, each exhibitor will receive an Exhibitor Service Kit containing order forms, rental costs and shipping information. Exhibit and Conference Headquarters Hotel Information CHADD s conference headquarter hotel is The Hyatt Regency San Francisco Airport 1333 Bayshore Highway, Burlington, CA A special rate of $134 single/double plus state and local tax (currently 12%) and a tourism assessment fee of $1.25 per room per night have been negotiated for the CHADD Annual Conference. You may make your reservations online or by calling and referring to the CHADD Conference. Please only reserve sleeping rooms that you actually intend to use. We ask that you not cancel rooms after October 10, 2012, as it impacts CHADD s atttrition cost. Not Included in Fee Additional furniture rental Electrical service Janitorial service Installation/dismantling service Storage/drayage Internet Getting traffic into the exhibit hall was well done Conference Exhibitor 4 INVITATION TO EXHIBIT

5 Past Exhibitors ADDClasses.com ADDitude Magazine American Psychological Association Attention Magazine Aurora Strategies, Inc. A Working Mind Bachman Academy Beacon College Bio Behavioral Diagnostics Company BrainMaster Technologies, Inc. Brehm Preparatory School Camp Kentwood Day and Overnight Program CHADD Programs Clicks Bar Cogmed College Internship Program Echo Springs Transition Study Center Eckerd Youth Alternatives Eli Lilly and Company Focal Point Stools L.L.C. Gables Academy Grand River Academy Guilford Publications InsideADHD.org/Inflexxion, Inc. International Food Information Council Foundation Inworld Solutions ( Jessica Kingsley Publishers Jones & Bartlett Jones Learning Center, University of the Ozarks Kentwood Preparatory School Landmark College Lawrence School LearningRx Maplebrook School Mill Springs Academy Muskingum University PLUS Program National Institutes of Health National Institute of Mental Health (NIMH) National Resource Center on AD/HD New Leaf Academy Novartis Pharmaceuticals Corporation OmegaBrite Omega Natural Science, Inc. OPTIONS Parkaire Consultants, Inc. Sail Institute Shionogi Pharma, Inc. Shire SOAR Stoelting Co Success in Mind Summit Camp and Travel Syllables Reading Center The Forman School The Gow School Summer Program TherapySites Time Timer LLC Transcendental Meditation Program for ADHD University of the Ozarks: Jones Learning Center Wediko Children's Services Woodbine House Yasoo Health I would recommend exhibiting [at CHADD] to others Conference Exhibitor Very interested and dedicated attendees Conference Exhibitor CHADD Conference on ADHD SAN Francisco November 8 10,

6 Program Schedule at a Glance (Subject to Change) Event Wednesday 11/7 Thursday 11/8 Friday 11/9 Saturday 11/10 Exhibit Move In & Set Up 3:00 p.m. 8:00 p.m. 8:00 a.m. 2:00 p.m. Exhibitor Registration 8:00 a.m. 7:00 p.m. 8:00 a.m. 7:00 p.m. 7:30 a.m. 5:00 p.m. Attendee Registration 8:00 a.m. 7:00 p.m. 8:00 a.m. 7:00 p.m. 7:30 a.m. 5:00 p.m. 7:30 a.m. 12:00 p.m. Exhibit Hall 4:30 p.m. 6:00 p.m. Grand Opening Reception Exhibit Show Hours 3:00 p.m. 6:30 p.m. 10:00 a.m. 6:00 p.m. 7:30 a.m. 1:30 p.m. Pre Conference Institutes 9:00 a.m. 4:30 p.m. Plenary Session 7:00 p.m. 9:00 p.m. 8:30 a.m. 10:00 a.m. 8:30 a.m. 10:00 a.m. Research Symposia 10:30 a.m. 12:00 p.m. 10:30 a.m. 12:00 p.m. Breakout Sessions 10:30 a.m. 12:00 p.m. 1:30 p.m. 3:00 p.m. 3:30 p.m. 5:00 p.m. 10:30 a.m. 12:00 p.m. 1:30 p.m. 3:00 p.m. 3:30 p.m. 5:00 p.m. Exclusive Exhibit Hall Time 3:00 p.m. 6:30 p.m. 12:00 p.m. 1:30 p.m. 3:00 p.m. 3:30 p.m. 12:00 p.m. 1:30 p.m. Exhibit Hall Functions Open to all Attendees 4:30 p.m. 6:00 p.m. GRAND OPENING RECEPTION 12:00 p.m. 1:30 p.m. LUNCH/ SWEET TOOTH FRIDAY (Sponsorship Opportunity) Networking Opportunities Exhibit Dismantle and Move Out 3:00 p.m. 4:00 p.m. REFRESHMENT BREAK (Sponsorship Opportunity) 5:15 p.m. 6:30 p.m. NETWORKING 3:00 p.m. 8:00 p.m. I will explore other [CHADD] shows Conference Exhibitor 6 INVITATION TO EXHIBIT

7 Exhibit Hall Floor Plan CHADD Annual International Conference of ADHD November 8-10, 2012 Hyatt Regency San Francisco Airport Grand Penninsula Ballroom - A,B,C & Half of D Burlingame, CA Exhibitor Lounge 20' EXIT EXIT 11' 319 EXIT EXIT ' ' ' ' 10' 301 ENTRANCE 6'T 6'T 6'T 410 REGISTRATION FOYER CEILING HEIGHT: 110' ESCALATOR UP TO ATRIUM STAIRS DOWN TO FOYER STAIRS DOWN TO OYER = Sold CHADD Conference on ADHD SAN Francisco November 8 10,

8 Opportunities to Support Conference Activities Take-One Exhibit Area n $500 You may purchase space in a Free-Take-One Exhibit Area that is available for the distribution of free brochures and other material from your company. Pamphlets, brochures, cards, leaflets, magazines and similar materials will be displayed prominently so that those visiting the exhibit area can help themselves. This exhibit is for paid, Take-One exhibitors ONLY on a firstcome, first-served basis. CHADD staff will set up the display and replenish the materials regularly. The exhibit will include a sign with the exhibitor s name calling attention to the exhibitor s materials. Each exhibitor will be included in the published list of exhibitors in the conference program. At least 1,000 copies of each piece should be sent to the drayage company at the exhibitor s expense. Those who do not rent a regular exhibit booth will not be permitted to detail, canvas, or solicit. Free-Take-One exhibitors may not congregate in the display area. If a Free-Take-One exhibitor violates these procedures, the exhibitor s display will be canceled without refund. A fee of $ will be charged for each set of brochures, leaflets, booklets, or packets of information that is displayed. This fee includes the exhibitor s sign and regular servicing of the exhibitor s materials. Unused materials will not be returned. Please include a sample of each brochure to be displayed with your application. Product/Service Preview n $5,000 Feature your product and/or service to CHADD conference attendees in an exclusive 45-minute prescheduled lunch presentation to 50 people. The product or service is subject to review. Two concurrent sessions per day are available. Lunch provided by CHADD. Refreshment Break in the Exhibit Hall n $7,000 Provides a much-requested and extremely popular coffee break to attendees between sessions. Complimentary 8'x10' premium location corner exhibit booth space Two complimentary General Conference registration to attend sessions on Friday and Saturday 8 1 /2" x 11" flyer (provided by your company) inserted in every attendee's conference tote bag announcing the refreshment break and your company's sponsorship Signage with your company logo and recognition Complimentary full page ad in the Conference Program Book Acknowledgement of your sponsorship in the Conference Program Book Signage in refreshment break area acknowledging your sponsorship CHADD created reminder to all registered attendees one week prior to the event with recognition of your sponsorship and a direct link to your website Promotions and Fun Giveaways, Plus! n $6,000 An opportunity to distribute promotions and fun giveaways in designated areas in the exhibit hall. Complimentary tables for display at three locations in the Exhibit Hall during exclusive time Two complimentary General Conference registration to attend sessions on Friday and Saturday 8 1 /2" x 11" flyer (provided by your company) inserted in every attendee's conference tote bag announcing the refreshment break and your company's sponsorship Signage with your company logo and recognition throughout the venue Acknowledgement of your sponsorship in the Conference Program Book CHADD created reminder to all registered attendees one week prior to the event with recognition of your sponsorship and a direct link to your website Add Sweet Tooth Friday for only $8,000 Welcome Banner n Small Logo $500; Medium Logo $1,000; Large Logo $2,000 Hotel Room Key Cards n $7,000 Set your organization apart and make a lasting impression! Your organization logo or your customized marketing message will be printed on the hotel room key cards. More than 1,200 conference attendees carry their hotel room keys for three days and use them several times a day. Sweet Tooth Friday n $15,000 A sweet opportunity for company visibility and recognition. Sponsor a snack break of sweets to satisfy sweet tooth cravings as well as healthy snacks for the health conscious. Your company logo and name will be displayed on signage throughout the conference hotel and your company logo napkins and other related items will be displayed. Signage in refreshment break area acknowledging your sponsorship Company flyer in attendee bags CHADD created reminder Acknowledgement in Program Book 8 INVITATION TO EXHIBIT

9 Opportunities to Support Conference Activities Lunch in Exhibit Hall Friday, November 9th Sponsor lunch for 1,200 attendees and gain company recognition Contact Barbara Rose at , ext. 114 or for details. Stationery Sponsor n $2,500 You supply the pad and pen with your company logo and CHADD inserts in all attendees tote bags. 1,200 attendees are anticipated Connection Café n $5,000 Per Café A casual gathering place to meet, talk, share, learn and connect and a place for attendees to access the internet! Attendees will see your logo as they check their s Signage with company logo at Connection Cafe Company logo in Program Book Add coffee to your Cafe for only $3,000 Badge Logo Sponsorship n $7,500 Be the organization to have your logo on the official CHADD conference badge. Badges will be highly visible as attendees must wear a badge to enter all sessions and functions. Badge Lanyards n $12,000 (Exclusive Sponsor) Be the organization to have your logo on the official CHADD conference badge lanyard ( fabric necklace with a clip at the bottom to hold a badge). Lanyards will be highly visible as attendees must wear badge to enter all sessions and functions. Company Flyer/Brochure Insert n $2,000 Your company's one-page flyer inserted in the official conference tote bag will be received by all attendees. Logo in Program Book n $175 Why not make your listing in the Program Book stand out to capture further attention of the attendees? You can do it simply by adding your logo to your listing. Conference Registration Tote Bag Logo-Increase your visibility! Print your organization name/logo on the official registration canvas tote bag. $1,000 for medium size name/logo $2,000 for large size name/logo $6,000 for exclusive logo For an exclusive single organization logo opportunity, please contact Barbara Rose at ext. 114, or Barbara_Rose@chadd.org. Message Center n $1,000 Per Day; Thursday, Friday or Saturday, or all three days for $2,500 Capture the attention of attendees as they check for on-site messages in the message center located in a high-traffic area. Easel signage to include your company name, logo and booth number Company listing in conference Program Book Screening of ADHD Videos/CD n $500 Per Video Showcase your new video DVD on ADHD to conference attendees. Recordings will be displayed in a prominent location. Videos are subject to review. Please include a copy of your video with your application. Chadd.org Web Conference Sponsorship/Banner Advertising Purchase a banner ad on the CHADD website, Annual Conference landing page n Mini Tower $1,250; Square $1,475; Standard Banner $1,700 6 months from June 2012 to November 2012 in Conferences and Training Contact Barbara Rose, Sales & Advertising Manager at CHADD headquarters for details at (301) , ext. 114 or Barbara_Rose@chadd.org. Trifold Schedule at a Glance n $5,000 Includes a Four Color Ad Your logo will appear on the center of a schedule at a glance, a short roadmap to navigating the conference. Each attendee carries this small and manageable document for easy accessibility of session locations, session title and speaker name. CHADD Conference on ADHD SAN Francisco November 8 10,

10 CHADD 2012 Annual Donation Levels Donations levels range from $5,000 $250,000 PRESIDENT S CIRCLE $250,000 and higher 1. Preeminent recognition as a President s Circle Contributor 2. Corporate logo prominently shown in CHADD Annual Conference program book; 3. Acknowledgment of the grant will be made at the Opening Session and at the 25th Anniversary Gala. 4. Acknowledgment of support on signs throughout the conference 5. Acknowledgment of support by level on the list of grantors in the conference program 6. A portion of the donation level can be allocated by the grantor to CHADD fundable education or service projects. Grantor is encouraged to provide financial support for the 2012 CHADD Annual Conference and consider further selections from CHADD proposals and/or provide an unrestricted donation. 7. Acknowledgment of specific sponsorship of up to 12 conference sessions to be chosen from the conference program. 8. Six complimentary conference registrations 9. Six invitations to the 25th Anniversary Gala 10. Discount on exhibit space with top priority in selection of space (50%) DIAMOND LEVEL $175,000 $249, Recognition as a Diamond Level Contributor 2. Same benefits as in President s Circle 2 6 above 3. Acknowledgment of specific sponsorship of up to 10 conference sessions to be chosen from the conference program 4. Five complimentary conference registrations 5. Five invitations to the 25th Anniversary Gala 6. Discount on exhibit space with preferred positioning of space (40%) PLATINUM LEVEL $100,000 $174, Recognition as a Platinum Level Contributor 2. Same benefits as in President s Circle 2 6 above 3. Acknowledgment of support of eight conference sessions to be chosen from the conference program 4. Four complimentary conference registrations 5. Four invitations to the 25th Anniversary Gala 6. Discount on exhibit space (30%). GOLD LEVEL $80,000 $99,999 Recognition as a Gold Level Contributor Same benefits as in President s Circle 2 6 above Acknowledgment of support of five conference sessions or selected special events to be chosen from the conference programs Three complimentary conference registrations Three invitations to the 25th Anniversary Gala Discount on exhibit space (25%). SILVER LEVEL $50,000 $79, Recognition as a Silver Level Contributor 2. Same benefits as in President s Circle 2 6 above 3. Acknowledgment of support of three conference session or selected special events to be chosen from the existing conference program 4. Discount on exhibit space (20%) 5. Three complimentary conference registrations 6. Three invitations to the 25th Anniversary Gala. BRONZE LEVEL $30,000 $49, Recognition as a Bronze Level Contributor 2. Same benefits as in President s Circle 3 6 above 3. Two complimentary conference registrations 4. Two invitations to the 25th Anniversary Gala PATRON $10,000 $29, Recognition as a Patron Contributor 2. Same benefits as in President s Circle 3 6 above 3. One complimentary registration 4. Two invitations to the 25th Anniversary Gala BENEFACTOR $5,000 $9, Recognition as a Benefactor Contributor; 2. Same benefits as in President s Circle 3 6 above. 10 INVITATION TO EXHIBIT

11 CHADD Exhibitor/Advertiser/Sponsor Application and Contract 24th Annual International Conference on Attention Deficit/Hyperactivity Disorder San Francisco, California November 8 10, 2012 I. Company Information (Please type or print clearly.) Name: Title: Company: Telephone: Fax: Address: City: State: Website Address: Zip: II. Deadline To ensure that you receive your complimentary description in the Conference Program Book, and your complimentary conference registration for the General Conference, all information must be submitted by August 31, Contracts will be accepted after August 31, 2012, depending on booth availability. Info and full payment must be submitted with the application. III. Required Information a. Complimentary Conference Registration As an exhibitor, you are entitled to one complimentary registration to the general conference on Friday, November 9 and Saturday, November 10. Please provide the first and last name of your on-site representative who will receive the complimentary registration. Pre-conference institutes on Thursday, November 8, are not included. b. Booth Support Provide the first and last name(s) of your booth support as they would appear on their badges (not to exceed four per booth including the representative who will receive the complimentary registration) c. Booth Identification Sign I will want my complimentary booth identification (7"X44") sign to read as follows: (Company Name) d. Description of Product/Services Provide a description of your products or services (35-word limit) as you would like it to appear in the Conference Program Book. (CHADD reserves the right to edit company description for length and style considerations.) description to Suzanne_Urie@chadd.org. e. Exhibit Booth Choice List booth number preferences: 1st 2nd 3rd 4th e. Total Number of Booths Desired o Not-for-Profit Organization:* Inside booth... $1,225 $ Corner booth... $1,775 $ o For-Profit Organization: Inside booth... $1,500 $ Corner booth $1,775 $ Premium Lobby booth... $1,775 $ Island booth $10,000 $ o CHADD Chapter only: Inside booth... $350 $ Total Amount:... $ Booth(s) Deposit...(50% of total fee) $ Balance Due:... $ Payment in full is due by August 31, 2012, or with application after August 31, *Not-for-profit organization, please provide proof of nonprofit status. **First-time exhibitors, please include a sample brochure or descriptive literature with your application. Making a Difference CHADD Conference on ADHD SAN Francisco November 8 10,

12 Opportunities IV. Advertising/Exhibitor Discount Package (see page 3 for advertising rates) o Option 1 (10% discount) due by July 16, 2012 Exhibit Space... $ Ad in Program Book... $ Subtotal... $ Less Discount (10%)... $ 50% Deposit... $ Total Discount Package... $ Payment in full due by August 31, o Option 2 (5% discount) due by August 31, 2012 Exhibit Space... $ Ad in Program Book... $ Subtotal... $ Less Discount (5%)... $ Total Discount Package... $ Payment in full due by August 31, V. Advertising Preliminary Program... $ Size: B/W or Color: Rate: Program Book... $ Size: B/W or Color: Rate: VI. Additional Opportunities to Support Conference Activities 1. Take-One Exhibit Area Registration Number of $500 per display $ Please include a sample with your application. (Logo in EPS vector or 300 dpi jpeg due August 31, 2012) 2. Product/Service Preview... $5,000 $ 3. Coffee/Refreshment Break # of breaks (up to 6):...per break $7,000 $ 4. Promotions and Fun Giveaways... $6,000 $ 5. Welcome Banner o Small Logo... $500 $ o Medium Logo.... $1,000 $ o Large Logo... $2,000 $ (Includes a Four Color Ad) 6. Hotel Key Cards.... $7,000 $ 7. Sweet Tooth Friday....$15,000 $ 8. Stationery Sponsor... $2,500 $ 9. Connection Café... $5,000 $ 10. Badge Sponsorship.... $7,500 $ 11. Lanyard Sponsorship...$12,000 $ 12. Company Flyer/Brochure Insert in Conference Registration Bag... $2,000 $ 13. Logo in Program Book... $175 $ 14. Conference Registration Bag o Small Logo... $1,500 or $ o Exclusive Logo... $6,000 $ 15. Message Center...per day $1,000 $ o Thursday o Friday or o Saturday or o all 3 days for... $2,500 $ 16. Screening of your Video/CD on ADHD... per video $500 $ 17. Web Sponsorship/Advertising on (6 months from June 2012 to November 2012 in Conferences and Training) o Mini Tower... $1,250 $ o Square... $1,475 $ o Standard Banner... $1,700 $ Most sponsorships include recognition on and in the Conference Program Book. 18. Trifold Schedule at a Glance.... $5,000 $ Grand Total:... $ Additional Opportunities are first come, first serve. Payment in full due August 31, Most Sponsorships Include Recognition on and in the Conference Program Book. VIII. Payment Method (All funds received must be in U.S. dollars.) o Check enclosed (payable to CHADD) o Money Order o VISA o MasterCard o American Express o Discover Print name as it appears on card: Card Number: Expiration Date: Signature: 12 INVITATION TO EXHIBIT

13 Acceptance of Contract Applications for exhibits are subject to review. CHADD continues to reserve the right, at its sole discretion, to accept or reject requests for exhibit space at the 24th Annual CHADD International Conference on ADHD. Disclaimer: CHADD does not endorse products, services, publications, medications or treatments. Exhibitors at a CHADD sponsored event do not represent an endorsement by CHADD, nor is it testimony by CHADD as to the quality of the product exhibited or the validity of the exhibitor s claims. For the listed activities at the 24th Annual CHADD International Conference on ADHD, this contract constitutes the applicant s agreement to abide by the guidelines and regulations included in this exhibitor s invitation to ensure the safety and success of the conference. Please read the CHADD Exhibit Rules and Regulations, sign and return application along with payment and the signed Contract Guidelines. Authorized Representative & Title (Please Print) Authorized Representative Signature Date CHADD Exhibitor Contract Guidelines Please complete these guidelines and return to CHADD with the signed exhibitor contract. Failure to complete and return this form will result in loss of Exhibitor privileges. As a condition of acceptance by CHADD of the attached Exhibitor Contract in connection with the 24th Annual CHADD International Conference on ADHD in San Francisco, California from November 8-10, No exhibitor shall be permitted to display information for any substance, product or service which represents a potential threat to public health or safety. Nutritional products that comply with all applicable state and federal regulations, including but not limited to required licenses or approvals by the Food and Drug Administration (FDA), or marketing regulations promulgated by the Federal Trade Commission (FTC) or similar state enforcement authority may be distributed at CHADD annual conference sites, including in the exhibit hall. The distributor of such nutritional products may make no claim about ADHD and attention. No exhibitor shall display or distribute any information that contains claims that may not readily be substantiated by generally accepted scientific research methods and findings and/or educational standard and practice. I certify that I have read and understand the above standards, and agree that failure to operate in compliance therewith may result in immediate revocation of exhibitor privileges and booth closure by CHADD or its designated representative and forfeiture of all fees paid to CHADD in connection with the 24th Annual CHADD International Conference on ADHD. Name: Title: Company: Signature: Date: Forward signed contract and guidelines along with your deposit to: Barbara Rose, Sales and Advertising Manager CHADD 8181 Professional Place, Suite 150, Landover, MD Or fax to: Attention: Sales and Advertising Manager Please make a copy for your records. CHADD Conference on ADHD SAN Francisco November 8 10,

14 CHADD Exhibit Rules and Regulations Location The Exhibit Hall will be located at the San Francisco Hyatt Regency Hotel. Exhibit booths will be pre-assigned on a first-come, first-served basis. Acceptance of Exhibits Applications for FIRST-TIME exhibitors and ALL TAKE-ONE exhibitors are subject to review. CHADD continues to reserve the right, at its sole discretion, to accept or reject requests for exhibit space at the 24th Annual CHADD International Conference on ADHD. Disclaimer CHADD does not endorse products, services, publications, medications or treatments. Exhibitors at a CHADD event do not represent an endorsement by CHADD, nor is it testimony by CHADD as to the quality of the product exhibited or the validity of the exhibitor s claims. Exhibitor Registration Exhibitors must register in the exhibitor s Registration Area on Wednesday, November 7, or Thursday, November 8. At that time they will receive badges and conference programs. Each exhibitor is entitled to one complimentary conference registration for the General Conference on November 9 and 10 and four booth attendant badges per booth. Booth Description Exhibits will be 8 x10 booths. CHADD will provide an identification sign, two chairs, one six-foot draped table, and one waste basket. Installing and Dismantling Exhibitors must set up exhibits from 3:00 p.m. 8:00 p.m. on Wednesday, November 7, 2012, and from 8:00 a.m. 2:00 p.m. on Thursday, November 8, Dismantling must begin at 12:30 p.m. on Saturday, November 10, 2012 and should be completed by 3:00 p.m. that afternoon. Materials not removed by that time will be put in storage. All exhibits must be staffed during the hours the Exhibit Area is open. (Times and dates subject to change) Cancellation Cancellations must be sent in writing to CHADD. If a cancellation is received by or on March 12, 2012, all monies will be refunded. If a cancellation is received by or on August 6, 2012, all monies, less a $100 service charge, will be refunded. NO REFUNDS WILL BE MADE AFTER August 6, If display at your booth is not occupied by 9:00 a.m. on Thursday, November 8, 2012, CHADD reserves the right to use the space as it sees fit. Appropriate Use of Space Exhibitors are responsible for keeping the aisle near their booths free of congestion. All sound equipment must be kept at a low level so that it will not disturb other exhibitors. CHADD reserves the right to turn off the electricity of an exhibitor who violates this rule. Exhibitors must conform with local fire department regulations. Exhibitors must not injure or deface the walls or floors of the building, the booth, or the equipment. CHADD reserves the right to restrict or evict exhibitors that become objectionable because of noise, method of operation, materials, or any other reason that in the opinion of the Association detracts from the character of the Exhibit Area. If an exhibitor is restricted or evicted, no refunds will be made. Exhibitors may not assign, sublet, or apportion all or any part of the space allotted to them. Literature Distribution: All demonstrations or other activities must be confined to the limits of the exhibitor s booth. No advertising circulars, catalogues, folders, or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges, or grounds of the San Francisco Hyatt Regency. Trade Publishers are prohibited from soliciting advertising during the 24th Annual CHADD International Conference on ADHD. Trade publications may be distributed from their booth, but automatic distribution is prohibited. Liability and Insurance The exhibitor, upon signing this contract, agrees to protect, save and hold CHADD, the San Francisco Hyatt Regency Hotel, and all their agents, employees, and beneficiaries (hereinafter called indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitor or those holding under the exhibitor; and further, exhibitor shall at all times protect and indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney fees), damage, liability, or expense arising from, or out of or by reason of, any accident or bodily injury or other occurrence to any person or persons, including the exhibitor, its agents and employees which arises from said exhibitor s occupancy and use of the Exhibit Area. The San Francisco Hyatt Regency Hotel shall be included in such policies and additional named insured. It is the exhibitor s sole responsibility to obtain business interruption and property damage insurance insuring any losses by exhibitor. Security CHADD will provide security during exhibit and non-exhibit hours within the exhibit area. However, all exhibitors must safeguard their goods, materials, equipment and display at all times. CHADD strongly recommends that exhibitors secure a rider policy during transportation to and from this conference as well as during installation, exhibit show days and dismantling. Booth reservations are on a first-come, first-served basis with priority consideration based on recent history of CHADD exhibiting, financial donation support, and advertising. Please include your 1st, 2nd, 3rd, and 4th choices on the Exhibitor s Contract found in this packet. A deposit of half the booth rental fee is due with the signed contract. Booth space must be secured with a deposit. Balances must be paid by August 6, 2012 or booth space will be forfeited. No refunds will be made after August 6, Acceptance of Exhibits and Take-One Exhibits Applications for FIRST TIME exhibitors are subject to review. CHADD continues to reserve the right, at its sole discretion, to accept or reject requests for exhibit space at 24th Annual CHADD International Conference on ADHD. Please include a sample brochure or pamphlet with your application. After booth confirmation, you will receive the preliminary conference program with information about registration, housing, travel and conference sessions. You will also receive your Exhibitor s Service Manual with complete information about ordering booth furnishings and arranging for freight, handling, and storage from the official service contractor. Booth support passes do not include participation in conference sessions or events outside of the Exhibit Hall. Exhibitors will receive one complimentary registration pass (per booth) for general conference sessions on Friday and Saturday, November 9 & 10, not the pre-conference sessions on Thursday, November 8, Beyond the one complimentary registration pass, representatives can register for the conference online at or onsite at the Conference Registration Desk, and must pay regular conference rates. 14 INVITATION TO EXHIBIT

15 Important Dates 2012 Annual Conference Friday, May 11, 2012 Preliminary Program space reservation deadline Last date for cancellation of advertisement in Full payment for Preliminary Program ad deadline Friday, May 18, 2012 Camera-ready artwork due for Preliminary Program ad Tuesday, June 12 Friday, November 2, 2012 Web conference sponsorship advertising deadlines Monday, July 16, 2012 Deadline for Option 1 Early Bird Advertising/Exhibiting Friday, August 31, 2012 Deadline for receipt of Exhibitor application Deadline for Option 2 Deadline for payment in full of exhibit space Last date to cancel exhibit space to receive full refund less $100 Deadline for receipt of balance of payment for exhibit space in order to be listed in Program Book Deadline for advance registration of exhibit on-site representative and booth support Deadline for cancellation of advertisement in Program Book to receive full refund Deadline for reservation of advertisement in Program Book Friday, September 7, 2012 Deadline for camera-ready artwork for advertisement in Program Book Deadline for payment of advertising in the Program Book Deadline for camera-ready artwork of logo for Program Book Friday, September 14, 2012 Exhibitor kits mailed (approximately 60 days prior to the conference) Friday, October 10, 2012 Cut-off date for hotel room reservations and cancellations Hyatt Regency San Francisco Airport Phone: Wednesday, November 7, :00 p.m. 7:00 p.m. Onsite Exhibitor & Attendee Registration 3:00 p.m. 8:00 p.m. Exhibitor Move In & Set Up Thursday, November 8, :00 a.m. 7:00 p.m. Onsite Exhibitor & Attendee Registration 8:00 a.m. 2:00 p.m. Exhibitor Move In & Set Up 3:00 p.m. 6:30 p.m. Exhibits Open 3:00 p.m. 6:30 p.m. Exclusive Exhibit Hall Time 4:30 p.m. 6:00 p.m. Exhibit Hall Grand Opening/Innovative Programs Friday, November 9, :30 a.m. 6:00 p.m. Onsite Exhibitor & Attendee Registration 10:00 a.m. 6:00 p.m. Exhibits Open 12:00 p.m. 1:30 p.m. Exclusive Exhibit Hall Time 12:00 p.m. 1:30 p.m. Lunch/Sweet Tooth Friday Sponsorship Opportunity 3:00 p.m. 3:30 p.m. Exclusive Exhibit Hall Time 3:00 p.m. 4:00 p.m. Refreshment Break in Exhibit Hall Sponsorship Opportunity Saturday, November 10, :30 a.m. 12:30 p.m. Attendee Registration 7:30 a.m. 1:30 p.m. Exhibits Open 12:00 p.m. 1:30 p.m. Exclusive Exhibit Hall Time 2:00 p.m. 8:00 p.m. Exhibit Dismantle and Move Out CHADD Conference on ADHD SAN Francisco November 8 10,

16 Making a Difference Invitation to Exhibit 24th Annual International Conference on ADHD For Parents, Caregivers, Adults, Educators, Physicians, Coaches, Psychologists, and Other Health Professionals SAN FRANCISCO, CA November 8 10, chaddconference@chadd.org CHADD 8181 Professional Place Suite 150 Landover, MD Non-Profit Org. U.S. Postage PAID Capitol Heights, MD Permit #3730