Please note that because of its proximity to Portland airport, participants flying in may take advantage of the hotel s free airport shuttle.

Transcription

1 September 13, 2011 Cleve E. Parker Secretary & Treasurer Dear District Leader: Enclosed please find registration materials for the 2011 Fall Kiwanis Family Growth Summit and Board Meeting (a.k.a. Tri-K) to be held at the Holiday Inn Portland Airport the weekend of October 21-23, A longstanding Pacific Northwest tradition, the Kiwanis Family Conference is special because it provides the opportunity for all three Board of Trustees of the Pacific Northwest District (Kiwanis, Key Club and Circle K) to meet together. It is always a great weekend of Kiwanis Family fellowship and camaraderie! As in the past, we are asking that all of you call the Holiday Inn Portland Airport directly to make your room reservations. The number is We have negotiated a Kiwanis rate of $99.00 (+ tax) Single or Double. Triple/Quad rates are $ (+tax). Our Group Booking Code is KIW. Please make certain that you use this code and identify yourself as being part of the Kiwanis conference in order to receive this rate. This will also insure that the District gets credit for your room. That s very important because much of the extensive meeting room space that we use for this meeting is provided to us on a reduced fee basis provided that we are able to meet our room block commitments to the hotel. Without the credit given to the district for filling these rooms, we will have to pay some hefty meeting room rental fees which will eventually translate into higher event registration fees and/or district dues! In order to guarantee and secure a room at the Kiwanis rate, you need to make your reservations by Thursday, September 29 th. After that, the hotel may or may not be able to provide a room at the Kiwanis rate depending on availability. Please note that because of its proximity to Portland airport, participants flying in may take advantage of the hotel s free airport shuttle. Your Conference Registration Form, with payment and meal options marked, also needs to be back to us at the District Office by Friday, October 14 th. Lunch and dinner Friday are on your own but the weekend will kickoff with a joint District Board Meeting, followed by an Ice Cream Social with members of the Key Club and Circle K District Boards.

2 I know that some of you will plan to travel after work on Friday but please try to join us by 4:00 PM if possible for the 2012 Mid-year Conference & Club Leadership Education Planning Session seminar. It s a really important part of Governor Claudell s plans for the weekend! This is your opportunity to provide your input on what you think should be included in the new Mid-year Conferences which replace the Zone Conferences of past years. You will not need to be at the hotel any earlier than four unless, of course, you are a member of the Finance Committee (meets at 9:00 AM). The Past Governor s Committee and the Past Lt. Governors Association (Bigfoot Brigade) will also be meeting on Friday at 1:00 PM. A highlight of the Kiwanis Family weekend is the opportunity on Saturday to interact with our counter-parts in Key Club and CKI. I encourage you to go out of your way to make our Service Leadership Program members welcome and wanted. We spend a lot of time talking about how we want our SLP members to grow up and join Kiwanis. This is your chance to prove to them that we mean it. It is a natural thing for we Kiwanians to get so caught up in talking to each other, we forget to take the time to take an interest in our CKI and Key Clubbers. Let s all make a real effort to include them in our conversations and bridge that generation gap this weekend! Dress for the weekend is Business or Kiwanis Casual except for the Saturday Night Banquet which will have a Hawaiian theme of Ohana (Family). Break out those Aloha shirts and Mumus from the back of the closet! In conjunction with the Banquet, the Cascadia Internet club will also be holding a basket auction to benefit the District s Outreach Fund and help our CKI and Key Club counterparts defray the cost of this weekend. If you would like to bring a basket for auction from your region of the district to benefit the Outreach Fund, it would be most appreciated. If you have not done so already, we would also invite you to donate $ to the Outreach Fund to become an Outreach Fellow or to increase your Outreach level. This will help defray the meals for one of our youth leaders. In return, we will be pleased to present you with your own Outreach medallion and/or appropriate level pins! Please also encourage your own club to donate $ to the Outreach Fund this year and earn the Outreach banner patch! Gary, Rebecca and I are looking forward to seeing all of you at what promises to be the most exciting and interesting Kiwanis Family Conference ever! See you in Portland! Sincerely, Cleve Parker Secretary & Treasurer Enclosures

3 Kiwanis Pacific Northwest Claudell King, Governor Celebrate Service 1455 S.E. Rogue Drive Grants Pass, OR (541) September 12, 2011 Ohana Ohana in Hawaiian means Family. A Kiwanis Family Thing, a fitting theme for this year s Tri-K Conference October 21st 23rd. Tri-K is an opportunity to become more engaged with our Service Leadership Programs. We will gain additional insight to the activities and energy of these Kiwanis Family members. In addition to our individual Business meetings, we will participate in a joint Board Meeting with the CKI and Key Club Boards. We will also participate in a Service Project selected and facilitated by Governor Brett and Governor Varun. Over the weekend we will learn how our Service Leadership Clubs are growing their Clubs and providing meaningful Community Service. We will hear how their efforts in support of Kiwanis Children s Cancer Program are progressing. By the time you arrive in Portland, you would have received the October issue of the PNW Builder magazine, focusing on the Kiwanis Family. It is an excellent profile on CKI, Key Clubs, Builders Clubs, K-Kids; including the BUG and Terrific Kids Programs and of course, the Aktion Clubs. Not only is this issue timely, it is useful in our Membership Awareness and Service promotion, (MAS). It will be valuable as a recruiting tool and as a sales tool when presenting the Community Partnership Program. While at Tri-K, take the opportunity to join with many other of your Kiwanis peers who support the Service Leadership Programs by contributing to the Outreach Fund. Outreach Funds make it possible for these Service Leadership members to attend Tri-K and other Kiwanis Conferences and Conventions. We will spend some time Saturday morning sharing how we are engaged with these programs at the Division and Club level. When you return to your Club and Division, I encourage you to become more involved with Service Leadership Programs. Consider joint Service Projects, invite them to attend your Club Meetings and attend their meetings. It may also be beneficial to engage their parents in our Kiwanis activities. Interacting with our Service Leadership Program members may prove to be an exciting and fun-filled experience. Looking forward to sharing the Tri-K experience with you. Claudell King PNW Governor-Designate

4 Urgent: Dated Reply Needed! KIWANIS FAMILY CONFERENCE October 21-23, 2011 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, Oregon REGISTRATION FOR ONE TEAM MEMBER AND GUEST Name(s) of Person(s) attending: Title (div.) If not attending, check here and return form to the District Office. TEAM MEMBER REGISTRATION (All meals included)...$ (Current District Officers, Lt. Governor s, District Chairs, and Past Governors only) Please check meals you will attend: Friday Ice Cream Social Saturday Breakfast Saturday Kiwanis Family Luncheon Kiwanis Family Banquet Sunday Continental Breakfast Please let the District Office know of any special dietary needs. PARTNER OR GUEST REGISTRATION...$30.00 Please check meals you will attend: Friday Ice Cream Social $15.00 $ Saturday Breakfast $15.00 $ Saturday Kiwanis Family Luncheon $25.00 $ Kiwanis Family Banquet $40.00 $ Sunday Continental Breakfast $12.00 $ Please let the District Office know of any special dietary needs. GRAND TOTAL: $ Credit Cards processed in US dollars. Canadian residents may use exchange rate of 1.07 CDN to 1.0 US if paying by Canadian cheque. NOTE: Credit Cards will be processed in U.S. Dollars METHOD OF PAYMENT Visa MasterCard Check: No Expiration Date / / Signature ACCOMMODATIONS ROOM RESERVATION CUT-OFF DATE IS THURSDAY, SEPT. 25, 2011 Rooms must be booked directly through the: Holiday Inn Portland Airport: PLEASE IDENTIFY YOURSELF AS A KIWANIAN to receive Kiwanis group rate and to help the District avoid meeting room rentals! CODE: KIW Send copy to District Office, SW Laurel Road, Beaverton, OR Questions? Call (503) , To fax your registrations: (503) SEND MEAL INFORMATION TO DISTRICT OFFICE BY FRIDAY, 10/14/2011 CALL Holiday Inn FOR LODGING

5 FRIDAY, OCTOBER 21, 2011 SALON A SALON B SALON C SALON D MT BACHELOR MT ST HELENS KEY CLUB BOARD ROOM KIWANIS KIWANIS KIWANIS CKI BOARD ROOM DIST. STORE HAMMONDS BOARD ROOM CASCADE ROOM 9 am noon PNW Kiwanis Finance & Fundraising Meeting Closed Noon 1 pm Free Time (Lunch Not Provided) 1 4 pm 3 4 pm District Chairs Meeting 4-5:30 pm Past Governor s Meeting Bigfoot Brigade (Past Lt. Governors) Mid-year Conference & Club Leadership Training & Planning Meeting Open 5:30 7:00 pm Free Time (Dinner Not Provided) 7 8:30 pm Kiwanis-Family Board Meeting Report from Governors (include Governor s projects) 8:30? Kiwanis-Family Ice Cream Social Closed

6 SATURDAY, OCTOBER 22, 2011 SALON A SALON B SALON C SALON D MT BACHELOR MT ST HELENS KEY CLUB KIWANIS KIWANIS KIWANIS CKI DIST. STORE HAMMONDS BOARD ROOM CASCADE ROOM 7 8 am Kiwanis-Family Buffet Breakfast (in Atrium) Closed 8 11:00 am Kiwanis Family Board Meeting Key Club - Kiwanis - CKI How are we engaged with our SLP Clubs at the Club and Division levels? 11 11:30 am Free Time 11:30 am 1 pm Kiwanis-Family Lunch 1:00-2:00pm Kiwanis-Family Service Projects Facilitated by Key Club and CKI Open (in Atrium) 2:00 4:00pm Kiwanis Board Meeting Key Club Board Meeting District Chair Reports Preview of Items Requiring Votes CKI Board Meeting Workshops for SLP Administrators & Advisors 4:00-5:00pm Workshop - To Be Determined 5:00 5:30 Free Time 5:30 6:30 Pre-Dinner Social (Atrium) 6:30 8 pm Kiwanis- Ohana Family Dinner Dress: Hawaiian Mentoring - CKI Governor Brett Sinclair Closed Outreach Silent Auction 8:00 11 pm Key Club Board Meeting Free Time CKI Board Meeting

7 SUNDAY, OCTOBER 23, am Key Club Breakfast (Gov s Room) 8 am Noon SALON A SALON B SALON C SALON D MT BACHELOR MT ST HELENS KEY CLUB KIWANIS KIWANIS KIWANIS CKI DIST. STORE Kiwanis Board Meeting Decisions on Business Items Kiwanis Continental Breakfast CKI Breakfast (Gov s Room) Closed HAMMONDS BOARD ROOM CASCADE ROOM Noon 1 pm Standing Convention Committee Meeting (if needed) YOUR THREE GOVERNORS PNW Key Club Governor Varun Awasthi PNW Kiwanis Governor Claudell King PNW CKI Governor Brett Sinclair

8 Your $100 contribution to the PNW Kiwanis Outreach Fund will help support one Kiwanis Youth or Aktion Club member to attend a Kiwanis Family Conference, Kiwanis District Convention, or other District event. Wear your Outreach Medallion with pride at club, division, zone and district events. In recognition of cumulative contributions, pins will be provided to recognize every $100 increment, with special recognitions provided at the $500 and $1,000 levels. Please indicate the current level of your cumulative contributions below: Including this contribution my level is $. I AM CONTRIBUTING $ TO THE PNW KIWANIS OUTREACH PROGRAM (one-time contribution) When I was a member of Circle K, it was a struggle to make student loans last through a whole school year. Spending time with Kiwanis leaders at K-Family Conferences inspired me pursue my career ambitions and to become a leader in Kiwanis. The PNW Outreach Fund helped make that possible. Thank you for showing your support for today s young leaders by purchasing the Outreach Medallion for yourself or to honor someone else in the Kiwanis family. Patrick Ewing Kiwanis Governor, PLEASE CHARGE $ EACH YEAR TO MY CREDIT CARD. (annual contribution) Order forms may be mailed or faxed to your PNW District Office Team at the following: Phone: (503) PNW Kiwanis District Office SW Laurel Road - Beaverton, OR Fax: (503) Revised 2/28/2011

9 REACH OUT! Did you know that Kiwanis Clubs in the Pacific Northwest District have an opportunity to help our Service Leadership Programs such as Circle K, Key Club, Builders Club, K-Kids and Aktion Club without even being a club sponsor? PURPOSE: To underwrite certain administrative expenses of Service Leadership Programs at the District level not otherwise covered by their own dues or sponsorship fees. The funds also may be used to help with the non-reimbursed travel expenses of adult and youth leaders for new club building and chartering. WHY YOUR CLUB SHOULD BE A SERVICE LEADERSHIP PROGRAM SUPPORTER Youth club administrative budgets are strapped beyond their means to generate funds Funds available for this purpose from the Pacific Northwest District come from Member Dues and are limited Clubs who sponsor a Key Club, Circle K Club or other Service Leadership Program should not be expected to have to underwrite the entire district support for these clubs. Outreach opens the door for the involvement of every Kiwanis Club. Support of our Service Leadership Programs are an investment in the future of Kiwanis. As our youth moves through K-Kids to Builders to Key Club and Circle K, the next logical step for them is membership in a Kiwanis Club. Every Kiwanis Club benefits from our these programs both in community goodwill AND as a source for future members. KIWANIS RECOGNITION Banner Patch A beautiful, four color, embroidered banner patch will be awarded to each club who donates a minimum of $ US in any administrative year. HOW TO BECOME AN SERVICE LEADERSHIP PROGRAM SUPPORTER Send at least $ USD to the District Office marked Outreach.! All contributions for the administrative year must be received by September 30, Contributions received after that date will be credited to In accordance with Kiwanis International policy, clubs may make contributions to the Outreach Fund from either their Service or Project accounts. Questions? Contact the Pacific Northwest District of Kiwanis International SW Laurel Road, Beaverton, OR info@pnwkiwanis.org

10 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, OR Phone: Fax:

11 Holiday Inn Portand Airport Directions From the South 1. Travel North on I-205 N / VETERANS MEMORIAL HWY. 2. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 3. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 4: Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 5: End at 8439 NE Columbia Blvd; Portland, OR From the North 1. Travel on I-205 S / Veteran s Memorial Highway SALEM. 2. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.3 miles 3. Turn RIGHT onto NE COLUMBIA BLVD / US-30 BYP. <0.1 miles 4. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 5. End at 8439 NE Columbia Blvd; Portland, OR Holiday Inn Portland Airport Phone: NE Columbia Blvd Fax: Portland, OR

12 From the East 1. Travel on I-84 W. 2. Merge onto I-205 N / VETERANS MEMORIAL HWY via EXIT 9 on the LEFT toward SEATTLE. 1.5 miles 3. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 4. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 5. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles From the West 6. End at 8439 NE Columbia Blvd; Portland, OR Travel on I-84 E / US-30 E toward PORTLAND AIRPORT / THE DALLES. 6.8 miles 2. Merge onto I-205 N / VETERANS MEMORIAL HWY via EXIT 8 toward SEATTLE / PORTLAND AIRPORT. 1.5 miles 3. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 4. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 5. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 6. End at 8439 NE Columbia Blvd; Portland, OR