Calm Waters Center for Children and Families

Transcription

1 Calm Waters Center for Children and Families Nonprofit Profile Contact Information Nonprofit Calm Waters Center for Children and Families Address 4334 NW Expwy St Ste 101 Oklahoma City, OK Oklahoma County Phone (405) Fax Website Contact Name Barbara Butner Contact Alternate Address 4334 NW Expressway, Suite 101 Oklahoma City OK Alternate Phone At a Glance Organization's type of tax exempt status Organization Does Business As (DBA) Former Names Public Supported Charity Calm Waters Center for Children and Families Calm Waters CW n/a Year Founded 1992 IRS Ruling Year 1999 Registered with the Secretary of State? 1

2 State Registration Expiration Dec 2016 Other ways to donate support, or volunteer Calm Waters is honored to provide free grief services to children and their families for more than 26 years in the Oklahoma City metro area. In order to provide free grief support groups to children and families, Calm Waters relies on the support of our community via corporations, foundations, individuals and fundraising events. Donations may be made online or mailing a check to Calm Waters: 4334 NW Expressway, Suite 101, OKC, OK The agency accepts major credit cards and a wish list may be found on the organization's website. Volunteer opportunities include: Grief Group Facilitators Divorce Group Facilitators In-Office Administrative Support Event Volunteer Statements Mission Calm Waters provides free grief support services for children and families on their grief journey caused by death, divorce or other significant loss. Background Calm Waters (CW) was founded in 1992, by a Jason Woodruff, a nine-year old boy whose father had just died and his mother, in partnership with the Baptist Medical Center Outpatient Counseling Department. In 1999, CW achieved 501(c)(3) status. In FY16, CW served approximately 2,200 children, youth and adults whose lives were affected by death, divorce, and other major grief issues, including incarceration, deployment, deportation and foster care. CW provides a variety of services, including: Free Center-Based Grief and Divorce Support Groups Groups are offered to children ages 3 18 years of age and their parents/guardians. An adults only group, for those years old, is hosted on an as needed basis. Because children s abilities to understand and express feelings vary with age, children meet in developmentally-appropriate groups. Led by trained facilitators, participants are guided through a curriculum filled with art and play activities and discussions aimed at developing healthy coping skills. Adults find support as they meet with other adults, share their concerns and learn from each other how to help themselves and their children through turbulent times. Young adults find peer support in their own group. Groups are curriculum-based, and promote healing in a safe, supportive environment. Divorce groups are held weekly for eight weeks, while grief groups are ongoing. All children who attend CW support groups must be accompanied by at least one adult. School-Based Support Groups contain similar components as Center-Based Support Groups but serve students in schools (Pre-k through 12th grade). A wide variety of grief issues are addressed, including incarceration, deportation or the deployment of a loved one, foster care issues and community disasters. Parenting Through Divorce Seminars focus on keeping children out of the middle of divorce. Seminars are four hours and a small fee is charged. These seminars are court mandated and approved. School-Counselor and Educator Grief Workshops, Volunteer and Community Grief Training and Crisis Interventions are also provided by CW staff and volunteers. 2

3 Impact For 25 years, Calm Waters Center for Children and Families (CW) has provided free grief services in the Greater Oklahoma City Metro area, focusing on children's grief. In 1992, CW provided grief support groups to 47 children and their parents. Since the agency's inception, more than 35,000 individuals have received CW services. CW utilizes 125+ volunteers annually. Volunteers are the backbone of the agency. Volunteers are extremely dedicated and devoted to helping grieving children and families by facilitating small support groups for 8-12 weeks. Our amazing volunteers also help with various fundraising and/or special events. In FY17, CW provided direct services to more than 2,500 individuals annually, including approximately 1,600 students in 22 public school systems within the metro area. Students (Pre-K through 12th grade) participate in CW's School-Based Support Groups during school hours. They attend groups approximately one hour per week. Family issues such as: death, divorce, foster or adoptive care, deployment, incarceration or deportation of a parent or guardian as well as community disasters (such as the 2013 May tornadoes) are the types of family loss issues facing these students. Needs Calm Waters' (CW) Center-Based Grief Support Groups are free to participants. However, the cost to CW per Center-Based participant is approximately $350 per person. For a student to attend School-Based Groups, the cost is approximately $125 per student. CW Board of Directors continues to understand the turmoil that a death or divorce can cause a family and therefore; the agency does not charge participants for attending support groups. Divorce can cause financial difficulty, as well as the death of a family member. Donations are needed to continue our free services. CW is in need of volunteers to facilitate groups. Volunteer Training is held periodically through-out the year. Please call CW at for dates of upcoming Volunteer Training. A volunteer facilitator must attend training in order to co-facilitate support groups. CEO/Executive Director Statement Calm Waters Center for Children and Families (CW) focuses on children's grief, specifically death, divorce or other family loss issues. CW does not provide free one-on-one counseling but we do provide free Grief Support Groups. The agency began as a grief center for children but expanded to include divorce support in The agency is non-faith based and provides free Center-Based Groups for families affected by the death or loss of a loved one at CW's Center as well as, our Edmond site at Clegern Elementary. Children (3-18 years) and their parent or guardian are invited to participate free of charge. An application is required as well as an intake for all members of the family who will attend. Grief Groups are 12 weeks in length and Divorce Support Groups are 8 weeks in length. Knowing that many families are unable to attend CW Center-Based evening groups, School- Based groups are provided to metro area schools. School-Based Groups address death and divorce as well as additional loss issues such as: foster and/or adoptive services, deployment, deportation or incarceration of a parent or guardian, as well as community disasters. School-Based Groups meet during school hours. Presently, Calm Waters provides free School-Based Groups to more than 150 schools in 22 public school systems. Board Chair Statement Calm Waters (CW) is a unique organization because our mission trancends socioeconomic status, race and religion. Loss affects every single person at some point. Grief will affect each and every one of us. None of us are immune to grief and we all handle it in different ways but it is so important to know that you are not alone. I serve as the board chairman for this wonderful organization to give support to the thousands who need to know that they are not alone in their journey with grief. Calm Waters is experiencing an exciting time of growth and transformation. We are expanding services in the Edmond area as a prototype that we would like to replicate in other communities around the Oklahoma City Metro. This will allow us to strategically plan smart growth in order to better serve our community. We are extremely excited about the experience and ideas our new members have brought to the organization. I believe the organization is at a turning point with a very bright future and I am excited to be a part of this change. Area Served Area Served 3

4 Geographic Area Served Oklahoma City Central Oklahoma Oklahoma County Edmond Guthrie Moore El Reno Oklahoma City Metropolitan Statistical Area (all 7 counties) Putnam City Yukon Piedmont Calm Waters typically serves children and families within the Greater Oklahoma City Metro area. However, many families from areas as far away as Elk City, Shawnee, Kingfisher, Ada, etc. have participated in CW's Center-Based Grief Groups. School-Based Support Groups are offered within a 40 mile radius of the CW office location. School-Counselor and Educator Training is offered for counselor's and educators statewide at CW. Service Categories Primary Organizational Category Secondary Organizational Category Tertiary Organizational Category Human Services/Family Services Human Services/Children's and Youth Services Human Services Family Counseling Programs Grief Support Groups Description For children and teenagers, the death of a parent, sibling or other loved one is an experience that will change their lives forever. Support groups bring help and healing to children who are living in difficult, painful times. At Calm Waters, children find a safe and supportive place to share their feelings and experiences in a group of peers who have experienced similar loss. Through a variety of art and play activities, as well as discussions, healing can begin. Parents find help and support also, as they meet with other adults, share their concerns and learn how to help themselves and their children through turbulent times. Budget $175, Calm Waters offers free grief support groups for children ages 3 18 and their families at the OKC location and Edmond site, Clegern Elementary. Children meet in groups with peers in the same age range and are guided by trained volunteer facilitators. Parents/guardians also meet to gain an understanding of what their children are experiencing and to learn how to help them through these times of change. Category Mental Health, Substance Abuse Programs, General/other Grief Counseling Strategy Population Served Children and Youth (0-19 years) Families At-Risk Populations 4

5 Program Short-term Success Program Success Monitoring Examples of Program Success Divorce Support Groups Description Divorce changes a family in many ways. It can be a confusing and painful process for parents and even more so for children. When parents divorce, children often get caught-up in a quagmire of emotions. Shock, disbelief, fear, sadness, isolation and anger are all common feelings, but children may not understand or know how to handle them. Budget $125, Research indicates children adjust better if the level of conflict between parents is kept to a minimum. At Calm Waters, parents learn healthy parenting, communication and coping skills. They also learn to better understand what their children are experiencing and how to effectively address their needs. Calm Waters offers free divorce support groups for children ages 3 18 and their families. Children meet in groups with peers in the same age range and guided by trained volunteer facilitators. The children support one another, share experiences and feelings, and begin to heal. While the children meet, parents/caregivers attend adult groups. Category Mental Health, Substance Abuse Programs, General/other Grief Counseling Strategy Population Served Children and Youth (0-19 years) Families At-Risk Populations Program Short-term Success Program Success Monitoring Examples of Program Success 5

6 School-Based Grief Support Groups Description One place where children s grief is often apparent is at school. Calm Waters sends staff into schools to conduct free School-based grief support groups utilizing a 6-week curriculum created specifically for this program. Children who have experienced significant loss in their lives, such as the incarceration or deployment of a parent, death of a loved one, divorce, or foster care, will benefit from these school-based groups. Provide help to grieving children who may not have the opportunity to attend support groups at Calm Waters.Conducted weekly for 6 weeks Offered in schools (PreK 12) throughout the Oklahoma City metro region Assist children with a variety of losses, including death, divorce, foster care issues and the incarceration or deployment of a parent/guardian Help children deal with their feelings and experiences, positively impacting self-esteem, behavior and achievement. Budget $150, Category Mental Health, Substance Abuse Programs, General/other Grief Counseling Strategy Population Served Children and Youth (0-19 years) At-Risk Populations Program Short-term Success Program Success Monitoring Examples of Program Success Young Adult Grief Support Groups Description Calm Waters offers a Grief Support Group for young adults ages 19 to 25 who are not parents. There are few resources for this age group when it comes to dealing with grief and loss issues such as death. Calm Waters is dedicated to helping this population. Young adults who are not parents, but who have been affected by death are invited to join the Young Adult Grief Group. In this safe environment, participants will be guided through a curriculum filled with discussions and activities aimed at developing healthy coping skills. These skills will serve participants throughout life. Category Mental Health, Substance Abuse Programs, General/other Grief Counseling Strategy Population Served Adults At-Risk Populations Program Short-term Success Program Success Monitoring Examples of Program Success 6

7 Creating New Traditions Description Creating New Traditions is a one-time event held during the holiday season for families that have experienced a death. Holiday discussions and activities are presented to both adults and children in order to better cope with the absence of their loved one. Budget $1, Creating New Traditions is a FREE event with children s holiday activities and timely insight from grief specialists who will share effective ways for families to celebrate old holiday traditions and establish new ones. Participants will receive support and understanding as they move forward in a more positive way. Category Mental Health, Substance Abuse Programs, General/other Grief Counseling Strategy Population Served Families Children and Youth (0-19 years) At-Risk Populations Program Short-term Success Program Success Monitoring Examples of Program Success School-Counselor/Educator Grief Workshops Description Calm Waters provides school counselor/educator grief workshops. Please check our website Cost to attend is $100 but due to the recent budget cuts in education, this seminar will be offered free of charge. CEU's are available. Calm Waters provides this training for school counselors and educators statewide. Budget $5, Category Human Services, General/Other Children & Youth Services Strategy Population Served Children and Youth (0-19 years) K-12 (5-19 years) Families Program Short-term Success Program Success Monitoring Examples of Program Success Disaster Programs Voluntary Organizations Active in Disaster (VOAD) Member 7

8 Children's Tornado Relief Support Groups Description Calm Waters offers a team of qualified mental health professionals to help children recover from community disasters through children support groups and other school-based grief counseling. Budget $0 Category Population Served Previous Disaster Experience Public Safety, Disaster Services, General/Other Children and Youth (0-19 years) Calm Waters has been called to assist during times of crisis in local area schools and surrounding communities. After the death of a student, teacher or other community member, Calm Waters can provide consultation or send a staff member to assist the school or agency when they need extra help in responding to the death or crisis situation. Calm Waters has been available to provide needed services during community disasters such as the Murrah Building bombing in 1995 and the devastating tornadoes in May 1999 and May Comments on Programs CEO/Executive Director/Board Comments For the past 25 years, Calm Waters has provided free grief support groups to children and families of death and divorce as well as free school-based support groups. The downturn in the economy has been very challenging to most non-profits in the State of Oklahoma, including Calm Waters. We look forward to providing this service to grieving children and family members who might not otherwise receive the support they need during a very trying and difficult time. Staff & Management CEO/Executive Director Barbara Butner Start Date Sept barbara@calmwaters.org Staff Information Number of Full-time Staff 4 Number of Part-time Staff 1 Number of Contract Staff 10 Number of Volunteers 125 Staff Retention Rate 0 % Are professional development opportunities provided? Does CEO/Executive Director have formal evaluations? 8

9 Management Reports to Board? Staff Demographics - Ethnicity Caucasian 4 Other 0 0 Staff Demographics - Gender Female 5 Organizational Plans Fundraising Plan Policy against commission-based compensation for fundraising consultant Communication Plan Strategic Plan Management Succession Plan Organization Policies and Procedures Continuity of Operations Plan No Under Development Under Development Under Development Policies Nondiscrimination Policy Whistle Blower Policy Document Destruction Policy Directors and Officers Insurance Policy No Collaborations Public School Systems, Private Schools, Churches, Hospitals, Other United Way Agencies, Other non-profits, Family Law Judges, Family Law Attorneys Affiliations Affiliation Year United Way of Central Oklahoma member agency 2007 National Alliance for Grieving Children 2012 Awards Awards Award/Recognition Organization Year Swine Week Recipient Edmond Memorial High School SWINE WEEK Recipient

10 Risk Management Provisions Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional Government Licenses Is your organization licensed by the government (federal, state and/or local)? No Governance Board Chair Ms. Hayley Moore Company Affiliation Lampstand Media Term July 2016 to June hayley@lampstand.tv Board of Directors List Current as of Jan 22, 2018 Name Affiliation Status Mrs. Kendra J. Barnes Arvest Bank Voting Mr. Michael Bradley Self Employed - Investments and Consulting Voting Ms. Kelley Brewer Lakeside Women's Hospital Voting Mrs. Mary Carter Blue Cross Blue Shield of Oklahoma Voting Mrs. Jessica Edwards OKC Thunder Voting Mrs. Jessica Edwards OKC Thunder Voting Mrs. Kimberly Forsythe - Engel MidFirst Bank Voting Mr. David J. Garrett Resolve Utility Consulting Voting Ms. Ally Glavas Candor Public Relations Voting Mr. Dan Martel Saxum Strategic Communications Voting Mr. Fred McGinn Private Practice, LPC, LDAC Voting Ms. Hayley Moore Lampstand Media Voting Mr. David Ortloff Dillingham Benefits Voting Ms. Sarah Piowaty Chesapeake Energy Voting Mr. Adam Rainbolt Wilcox & McGrath Insurance Voting Mrs. Belinda Willis UMB Bank Voting Mr. Tre Wilson Sonic America's Drive-In Voting Board Demographics - Ethnicity African American/Black 2 Caucasian 14 Native American/American Indian 1 Other

11 Board Demographics - Gender Male 7 Female 9 Governance Information Board Term Lengths Board Term Limits 3 years 2 terms Number of Full Board Meetings Annually 6 Board Meeting Attendance % 65 % Percentage of Board Making Monetary Contributions to the Organization Percentage of Board Making In-Kind Contributions to the Organization Board Orientation Constituency Includes Client Representation Written Board Selection Criteria? Written Conflict of Interest Policy? 94 % 96 % No Under Development Standing Committees Audit Board Governance Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Executive Finance Marketing Nominating Program / Program Planning Project Oversight Constituent Board Name Kyle Krumme Kirstin Miller Affiliation OU Board Fellows OU Board Fellows Youth Board Additional Boards: Youth Board Members 11

12 Name Affiliation Comments on Board & Governance CEO/Executive Director/Board Comments Calm Waters provides free grief support groups for children and their families grieving a loved one due to death, divorce or other significant loss. Cost for children and families attending death or Divorce Support-Groups at Calm Waters' Center is approximately $350 per person. Students (Pre-K through 12th grade) attending School- Based Groups cost per child, $125. Calm Waters' support is funding by the community. For more than 26 years, Calm Waters has provided support groups free of charge. Our biggest challenges are continued support of our Support Groups to ensure growth and the need for volunteer facilitators. Financials Current Fiscal Year July 01, 2017-June 30,2018 Current Year Budgeted Total Income $577,000 Current Year Budgeted Total Expenses $565,900 Prior Three Years' Financial History Income and Expenses Fiscal Year Total Revenue $885,501 $473,823 $631,442 Total Expenses $572,634 $549,017 $573,672 Revenue Less Expenses $312,868 ($75,194) $57,771 Income Sources Fiscal Year Contributions Foundation and Corporation $213,013 $227,336 $257,054 Contributions Government Contributions $0 $0 $0 Federal State Local Unspecified Individual Contributions $65,360 $69,834 $111,913 Indirect Public Support Earned Revenue $36,059 $20,533 $13,905 Investment Income, Net of Losses $2,698 $10,416 $32,073 Unrealized Gain/Loss Membership Dues Special Events $552,316 $121,807 $182,813 Revenue In-Kind $16,055 $23,896 $33,685 Other

13 Expense Allocation Fiscal Year Program Expense $417,743 $345,526 $444,707 Administration Expense $62,517 $93,800 $53,791 Fundraising Expense $92,373 $109,690 $75,174 Payments to Affiliates Total Revenue/Total Expenses Program Expense/Total Expenses 73% 63% 78% Fundraising Expense/Contributed Revenue 11% 26% 14% Assets and Liabilities Fiscal Year Total Assets $823,282 $510,827 $602,887 Current Assets $565,123 $249,065 $332,145 Long-Term Liabilities Current Liabilities $6,355 $6,768 $23,633 Total Net Assets $816,927 $504,060 $579,254 Short-term Solvency Fiscal Year Current Ratio: Current Assets/Current Liabilities Long-term Solvency Fiscal Year Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Fiscal Year Top Funding Source & Dollar Amount Special Events $552,316 Foundations & Corporations $227,336 Foundations & Corporations $257,054 Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Foundations & Corporations $213,013 Special Events $121,807 Special Events $182,813 Individuals $65,360 Individuals $69,834 Individuals $111,913 Endowment and Other Financial Information Endowment? Endowment Spending Policy Endowment Spending Policy Percentage (if selected) Credit line? Rreserve fund? Tax Credits? N/A 0 % No Capital Campaign 13

14 Currently in a Capital Campaign? Capital Campaign Anticipated in Next 5 Years? No Comments on Financials CEO/Executive Director/Board Comments Calm Waters has a $50,000 line of credit with BancFirst, but has never used it. Calm Waters' seven year lease is up for renewal on Sept 1, 2013 for another three years. The long range planning committee is researching possible options for another location. A capital campaign is possible within the next five years, though we have not formally determined if that is in fact our next step. Our endowment is with the Communities Foundation of Oklahoma. Foundation Staff Comments All financial information is from audited financial statements and 2014 financials have been adjusted by the $70,000 prior period adjustment to the grants receivable as of June 30, Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year. Created Copyright 2018 Oklahoma City Community Foundation 14