Robertson County Child Advocacy Center

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1 Robertson County Child Advocacy Center General Information Contact Information Nonprofit Robertson County Child Advocacy Center Address 406 N. Main Street Springfield, TN Phone (615) Fax Web Site Web Site Facebook Facebook At A Glance Year of Incorporation

2 Mission & Impact Statements Mission The Robertson County Child Advocacy Center exists to reduce the trauma of sexually and severely physically abused children and their families by facilitating a comprehensive child focused multi disciplinary team approach to prevention, detection, investigation, prosecution and treatment of child abuse. Background In 1992, members of our multidisciplinary team learned of an advocacy center start-up grant available for Nashville. The Nashville group was not able to get organized to apply for the grant, so our team members asked to apply for the grant in March Between March and June 30, 1992 they organized to write the grant, located 3175 square feet of office space, secured an in-kind lease agreement and rehabilitated the office space.the office was on the top floor of a building originally built in 1899 and in poor condition. Two members of the team located a contractor and personally guaranteed payment for the contractor's work in the amount of $65,000. While personnel have changed we remain committed to a multidisciplinary response to allegations of child sexual and severe abuse. Last year, the building that the Center has been in its inception in 1992 was sold. The Center was faced with finding a new home, managing a move, and continuing services to child victims of physical or sexual abuse. Robertson County kindly offered the Center a space in the basement in the UT Extension Center. In December of 2017, construction began on the new space to make it more child-friendly and follow accreditation standards. By mid-january, the new Center was ready. Since then, the Center has enjoyed the new space as it helps accommodate the children who walk through its doors. Impact In the past year, the Robertson County Child Advocacy Center was faced with a difficult challenge of finding a new home. With the help of Robertson County and others, the center had a successful move and transition. The Robertson County Child Advocacy Center has been able to hire a full-time Victim Advocate and expand upon its victim advocacy services. Additionally, the Center has been able to be fully staffed with an Executive Director, a full-time and qualified Forensic Interviewer, and a Victim Advocate. Being fully staffed has allowed the delegation of duties such as the Forensic Interviewer only conducting interviews and the Victim Advocate only focusing on Victim Advocacy services. For the upcoming year, the Center will work towards raising its community profile and increasing awareness to the community about the services provided at the Center for Robertson County. Another goal for the Center is to help spread more awareness about the effects of trauma and child abuse and how trauma and child abuse affect the community as a whole. Additionally, there has been significant shift in the multi-disciplinary staff that collaborates with the Center on cases of suspected child abuse. The Center wants to fully support those new members in any way possible to better serve the children and families of Robertson County. Needs 1. Ongoing Streams of Funding: The Center operates on a limited budget. The Center's lack of funding prevents the Center from expanding its services such as prevention work and support groups as well as keep up with operating costs and competitive salaries. Additionally, the Center's rainy day fund was significantly affected by the move and renovations for the new space. 2. New Programs: The Robertson County Child Advocacy Center would like to expand upon its services it offers to the community. The Center wants to work towards a prevention program for children and adults as well as support groups for non-offending parents. 3. Support and Training for the new multi-disciplinary team members as well as Center staff. Due to significant changes in the Center's partnering agencies, the Center wants to support the new members of the team. Additionally, the Center staff must participate in ongoing education for accreditation standards. 4. Increased Presence in the Community: The Center would like be more active in the community that it serves such as having the ability to participate in community events and community outreach. 5. Increase Support from the Community: The Robertson County Child Advocacy Center would like to increase its list of community partners to better help the families seen at the Center in addition to the community being more active in the things that we do. 2

3 Other ways to donate, support, or volunteer Financial donations can be made by check to the above address or through our website/facebook page ( We pay for counseling for children, and a $60.00 donation will pay for one hour of counseling for a child. Service Categories Primary Organization Category Crime & Legal - Related / Child Abuse Prevention Secondary Organization Category Civil Rights, Social Action, Advocacy / Alliances & Advocacy Tertiary Organization Category Human Services / Children's and Youth Services Areas of Service Areas Served TN - Robertson The Center serves all of Robertson County area made up of 10 incorporated cities. These cities range from small rural areas where many of the residents have lived all their lives to vast growing bedroom communities located near the interstate. Total county population is estimated at 68, 570. CEO Statement Robertson County Child Advocacy Center was the fifth CAC in the state and the first rural/urban center. RCCAC is dedicated to the multi-disciplinary concept of investigating child abuse. We have an excellent working relationship among the many agencies that are involved in the investigation process. As committed as we are to the investigation process we are equally committed to reducing the numbers of substantiated cases in Robertson County. This center continually seeks ways to enhance our services to children and families we serve, develop new and stronger community partnerships to provide better educational and preventive programs. 3

4 Programs Programs Forensic Interviewing Description During the 2017 calendar year, the Robertson County Child Advocacy Center conducted 145 forensic interviews. Forensic Interviews are critical in determining whether abuse has occurred, who the perpetrator is, and how the case needs to proceed. Success is measured by the interviewer obtaining information that allows the other disciplines involved in the investigation to make informed choices in the case. Budget 40, Category Human Services, General/Other Population Served Children and Youth (0-19 years),, Examples of Program Success The quick brown fox jumps over the lazy dog. Victim Advocacy Description Victim advocacy services are provided to every child and family who receive services at the center. Services include: assisting families with financial needs through referral services, payment of counseling services, assistance with court preparation and application for victim's compensation. Population Served,, Examples of Program Success The quick brown fox jumps over the lazy dog. Counseling Services Description Our counseling services are designed to support the children and their families as they begin the healing process after the Forensic Interview. Counseling services are delivered in a variety of formats to meet the specific needs of children and their families. Individual counseling is offered on a weekly basis. Budget Population Served,, Short Term Success The quick brown fox jumps over the lazy dog. Program Success Monitored By The quick brown fox jumps over the lazy dog. Examples of Program Success The quick brown fox jumps over the lazy dog. CEO Comments It is always challenging to find sustainable funding to support programs and staff. We continually seek ways to enhance our services within the limits of our finances. We have found several ways to do this including more community involvement and strengthening community partnerships. Team members are committed to the agency and actively participate in events and services. Our challenge continues to be that we must still improve preventive services if we are going to be successful in doing anything about the issue of child abuse in our community. At the same time, we must respond to the needs of children and families who have already 4

5 been victimized. This dual focus presents challenges for us and we will have to seek creative ways in meeting these challenges. 5

6 Governance Board Chair Board Chair Mr Dent Morriss Company Affiliation 19th Judicial District Office of District Attorney Term Jan 1992 to Dec Board Members Name Affiliation Status Ms Kay Bagby Voting Amanda Bigalk Robertson Co. Schools Voting Mr. Howard Bradley Ms. Mary Gardner Tennessee Department of Children's Services Voting Det. JoAnn Gregory Springfield Police Department Voting Mr Charles (Carlos) Haynes Springfield Police Department Voting Mr Dent Morriss Mr. Mike Noland 19th Judicial District Office of District Attorney Voting Voting Ms. Molly Pope Department of Children's Services Voting Board Demographics - Ethnicity African American/Black 2 Asian American/Pacific Islander 0 Caucasian 5 Hispanic/Latino 1 Native American/American Indian 0 Other 1 Biracial Board Demographics - Gender Male 4 Female 5 Unspecified 0 Governance Board Term Lengths 2 Board Term Limits 0 Board Meeting Attendance % 98% Written Board Selection Criteria? Under Development 6

7 Written Conflict of Interest Policy? Yes Percentage Making Monetary Contributions 80% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation No Number of Full Board Meetings Annually 4 Board CoChair Board CoChair Ms Molly Pope Term July 2018 to July kaybagby@gmail.com Standing Committees Risk Management Provisions Commercial General Liability Directors & Officers Policy General Property Coverage Professional Liability CEO Comments The bylaws read Each director shall hold office for a term of two (2) years, or until a successor is elected and qualified, or until his/her death, resignation or removal. 7

8 Management Executive Director/CEO Executive Director Ms. Phyllis Smith Term Start Sept Experience The Executive Director has worked with child victims of sexual and severe physical abuse for the past 23 years. Beginning with the Department of Human Services, which transitioned to the Department of Children's Services. Starting as a Forensic Interviewer at Ashley's Place (The Sumner Child Advocacy Center) in 2008 before becoming the FI for the Robertson CAC in For 3 years acting as the Assistant Director, Ms. Smith took over as Executive Director in August of Former CEOs Name Term Mrs. Anita Cowan Oct Staff Full Time Staff 3 Part Time Staff 0 Volunteers 0 Contractors 1 Retention Rate 66% Plans & Policies Does the organization have a documented Fundraising Plan? Under Development Does the organization have an approved Strategic Plan? Yes Number of years Strategic Plan Considers 3 When was Strategic Plan adopted? Sept 2017 In case of a change in leadership, is a Management Succession plan in place? Under Development Does the organization have a Policies and Procedures Plan? Yes Does the organization have a Nondiscrimination Policy? Yes Does the organization have a Whistle Blower Policy? Yes 8

9 Does the organization have a Document Destruction Policy? No Affiliations Affiliation Year National Children's Alliance - Full Member 2005 Tennessee Chapter of Children's Advocacy Centers 1996 External Assessments and Accreditations Assessments/Accreditations Year National Children's Alliance - Accreditation 2010 Senior Staff Ms. Phyllis Smith Title Forensic Interviewer/Assistant Director Experience/Biography 9

10 Financials Fiscal Year Fiscal Year Start July Fiscal Year End June Projected Revenue $147, Projected Expenses $147, Endowment Value $0.00 Endowment Spending Policy N/A Endowment Spending Percentage (if selected) 0% Detailed Financials Revenue and Expenses Total Revenue $123,328 $90,312 $105,165 Total Expenses $116,173 $100,718 $110,436 Revenue Sources Foundation and Corporation $0 $0 $0 Contributions Government Contributions $113,576 $83,408 $96,330 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $113,576 $83,408 $96,330 Individual Contributions $9,411 $6,454 $8,337 Indirect Public Support $0 $0 $0 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $341 $450 $498 Membership Dues $0 $0 $0 Special Events $0 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 10

11 Expense Allocation Program Expense $110,675 $95,785 $105,503 Administration Expense $5,498 $4,933 $4,933 Fundraising Expense $0 $0 $0 Payments to Affiliates Total Revenue/Total Expenses Program Expense/Total Expenses 95% 95% 96% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $117,123 $109,967 $122,019 Current Assets $117,123 $109,967 $122,019 Long-Term Liabilities $0 $0 $0 Current Liabilities $120 $119 $1,765 Total Net Assets $117,003 $109,848 $120,254 Short Term Solvency Current Ratio: Current Assets/Current Liabilities Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Top Funding Source & Dollar Amount Government Grants $113,576 Government Grants $83,408 Government Grants $96,330 Second Highest Funding Source & Dollar Contributions, Gifts Contributions, Gifts Contributions, Gifts Amount and Grants $9,411 and Grants $6,454 and Grants $8,337 Third Highest Funding Source & Dollar Amount Investment Income $341 Investment Income $450 Investment Income $498 Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Capital Campaign Goal $0.00 Capital Campaign Raised-to-Date Amount $0.00 as of 0 Capital Campaign Anticipated in Next 5 Years? No State Charitable Solicitations Permit TN Charitable Solicitations Registration Exempt - Expires 0 Registration No 0 GivingMatters.com Financial Comments Financial figures taken from the Form 990. Form 990 was prepared by John R. Poole, CPA. Comments provided by Kathryn Bennett 7/12/18. 11

12 Created Copyright 2018 The Community Foundation of Middle Tennessee 12